City Council

Spearfish City Council Regular Session Minutes May 18, 2020 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, May 18, 2020. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek. Absent: None. Also present: City Administrator Harmon, City Attorney McDonald, Parks and Recreation Director Ehnes, City Engineer Mathis, Human Resource Director Mathis, Public Safety Director Rotert, Public Works Director Lee and Finance Officer DeNeui. Clark requested the agenda be amended to add pledge of allegiance. Clark moved, Klarenbeek seconded and all voted to approve the agenda as amended. All stood and recited the pledge of allegiance. There were no declarations of any potential conflict-of-interest. Consent Agenda – Hodgs moved, Eisenbraun seconded and all voted to approve the consent agenda as follows: A. Approve the minutes of City Council regular session dated May 4, 2020. B. Approve and authorize Mayor Boke to sign the MOU with BHSU and Spearfish Adult Softball for the softball fields located at the Black Hills State University Complex. Presentation – Jeff Meyers from Infrastructure Management Services (IMS) gave a presentation on the pavement condition index project recently completed for the City of Spearfish. Public Hearing – A public hearing was opened at 5:57 p.m. to consider a Hayfield Lease Agreement with Doug Bechen and Gerard Cuka. No oral or written comments were received and the hearing was closed. Agreement – Klarenbeek moved, Eisenbraun seconded and all voted to approve a Hayfield Lease Agreement with Doug Bechen and Gerard Cuka. Public Hearing – A public hearing was opened at 5:59 p.m. to consider a Hayfield Lease Agreement with Stacy Moke. No oral or written comments were received and the hearing was closed. Agreement – Eisenbraun moved, Jacobs seconded and all voted to approve a Hayfield Lease Agreement with Stacy Moke. Easement – Clark moved, Herrmann seconded and all voted to approve the Storm Drainage Easement between Gar-Shar, Inc. and the City of Spearfish. Proposal – Herrmann moved, Hodgs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to accept AE2S proposal for construction staking and administration services the Jackson Boulevard Street & Utility Improvements Project – Phase 2 at a cost not to exceed $160,000. Licenses – Clark moved, Klarenbeek seconded and all voted to renew the 2020-2021 retail on-off sale malt beverage and SD farm wine licenses as follows: License Owner Address A Perfect 10 Nail & Beauty Bar 2430 Platinum Drive Suite 4 Antunez 117 E. Illinois Street Aviands @ BHSU 1200 University Street B&B Lounge 703 N. Main Street Barbacoa’s 305 W. Jackson Blvd Best Western Black Hills Lodge 540 E. Jackson Blvd Blackbird Espresso 503 N. Main Street Chris’ Campground 701 Christensen Drive The Clubhouse of Spearfish 3540 Colorado Blvd Common Cents Food Store 546 W. Jackson Blvd Creekside Bean & Vine 2545 Yukon Place Dickey's BBQ 545 W. Jackson Blvd Double Barrel Liquor & Casino 6764 Colorado Loop Dough Trader 543 W. Jackson Blvd Elkhorn Ridge Golf Course 6845 St. Onge Road Elkhorn Ridge RV Park 20189 US Hwy 85 Exit 8 Phillips 66 3275 Old Belle Road False Bottom Bar 645 Main Street Fuji Sushi Bar & Grill 126 W. Hudson Street Golden Dragon Restaurant 1850 North Avenue Good Day Café 541 W. Jackson Blvd #4 Grant Street Liquor 127 West Grant Street Happy Jacks 520 W. Jackson Blvd Himalayan Indian Cuisine 6764 Colorado Blvd Suite 2 Jade Palace China Buffet 715 N. Main Street Loaf N Jug 813 N. Main Street Los Cabos 447 N. Main Street Lucky Strike Lanes 1740 Ryan Road Lueders Food Center 620 7th Street Matthews Opera House 612 Main Street Minitman Food & Fuel 820 E. Colorado Blvd Minitman Too 611 E. Jackson Blvd Nonna's Kitchen 544 N. Main Street Northern Hills Cinema 1830 N. Main Street Nowhere Clothier 109 E. Hudson Street Pizza Hut 435 W. Jackson Blvd Queen City Liquor 210 E. Rushmore Street Spearfish Brewing Co 741 N. Main Street Suite 130 Spearfish Sasquatch Baseball 350 W. Highway 14 Spearfish Softball Association 850 South Dakota Way Speedy Mart 2615 E. Colorado Blvd  Sunshine Saloon 3226 W. Fairground Loop Triple 7 Casino 923 E. Colorado Blvd Walgreens 1430 North Avenue Yesway 2728 1st Avenue Ordinance 1315 – Hodgs moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the second reading of Ordinance 1315 – An Ordinance Repealing the City of Spearfish Personnel Policies and Procedures Manual and Adopting the 2020 City of Spearfish Personnel Policy Manual. Proposal – Hodgs moved, Eisenbraun seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to accept HDR Engineering proposal for surveying, design services, and bidding services to complete the Exit 17 Sports Complex Project, at a cost not to exceed $299,960. Hours – Klarenbeek moved, Herrmann seconded and all voted to approve the modified hours of the Rec and Aquatics Center based on the re-opening plan as presented by staff. Purchase – Clark moved, Hodgs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to purchase a Massey Ferguson TBW114 12’ Wing Mower for a price of $15,840.73. Agreement – Eisenbraun moved, Jacobs seconded and all voted to approve a sewer agreement for property located outside of city limits at 3225 Old Belle Road unless the property is included within the Ward Recapture Agreement area. Grant – Clark moved, Hodgs seconded and all voted to authorize Fire Chief Deaver to sign the acceptance letter for the state Volunteer Fire Assistance Grant awarded to the Spearfish Fire Department for $10,000 with required fifty percent match. Grant – Hodgs moved, Klarenbeek seconded and all voted to approve Bridge Improvement Grant Agreement for Preservation – Local Administration with State of South Dakota, Department of Transportation for a $255,600 grant for Jackson Boulevard bridge. Bill List – Klarenbeek moved, Eisenbraun seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the bill list dated May 18, 2020 as follows: Vendor Description Amount 3RD DEGREE SCREENING INC SCREENING $ 40.00 A & B WELDING SUPPLY CO GASSES $ 216.04 IRON OUTFITTER WASTE SERVICE 2020-04-07 ON SITE SHREDDING $ 335.70 A&B BUSINESS INC MAY 2020 CONTRACT BASE RATE $ 2,529.06 ADAMS - ISC PARTS $ 30.26 AE2S 2018 JACKSON BLVD IMPROVE $ 28,720.19 ALLSTATE PETERBILT CO FREIGHT CHARGE, PARTS $ 176.08 ALPINE IMPRESSIONS EMBROIDERY $ 30.00 AMERICAN ENGINEERING TESTING FIELD & LAB TESTING $ 807.80 AMERICAN LEGAL PUBLISHING (43) 2020 SUPPLEMENT PGS $ 1,181.41 BAKER & TAYLOR BOOK $ 163.29 BELLE FOURCHE LANDFILL APR 2020 SOLID WASTE DISPOSAL $ 25,560.45 BLACK HILLS ENERGY MAR/APR/MAY ELECTRICITY $ 18,719.77 BICKLE TRUCK & DIESEL INC PARTS/LABOR $ 6,449.18 BLACK HILLS & BADLANDS TOURS 2020 BH VACATION GUIDE LISTING $ 350.00 BLACK HILLS CHEMICAL CORP JANITORIAL $ 2,885.19 BLACK HILLS PIONEER APR 2020 LEGALS $ 768.21 BLACK HILLS PURE INC BOTTLED WATER/COOLER RENTALS $ 28.00 BLACK HILLS URGENT CARE LLC 2020 DOT CONSORTIUM FEE $ 160.00 BLUE STONE PRODUCTS INC VEST $ 4,146.20 UPSTATE WHOLESALE SUPPLY NETMOTION LICENSE & MAINT $ 1,839.00 BUTLER MACHINERY CO PARTS $ 1,076.07 BUTTE ELECTRIC COOP ELECTRIC, 02/24/20 - 03/24/20 $ 43,441.74 CANFIELD BUSINESS INTERIOR OFFICE FURNITURE $ 463.92 CBH COOPERATIVE GAS/DIESEL/RUS $ 13,071.14 CENGAGE LEARNING APR 2020 WESTERN PLAN 2 $ 36.58 CENTURYLINK INC MAY 2020 TELEPHONE $ 968.01 CHAIN SAW CENTER EQUIP RENTAL/PARTS $ 1,414.47 CITY OF SPEARFISH CC TRAINING/GO TO MTG REFUNDS $ 4,543.94 CLAUSER MACHINE WORKS MAKE PARTS $ 122.70 CLIMATE CONTROL SYSTEMS PARTS/LABOR/MILEAGE $ 109.84 COCA-COLA BOTTLING CO CONCESSIONS $ 1,089.45 CLW INC JACKSON BLVD $ 1,927.82 CORE & MAIN LP METERS/PARTS $ 17,309.62 CVD CONSTRUCTION INC OPERATOR & BOOM TRUCK $ 187.50 DALE'S TIRE & RETREADING PARTS $ 1,087.50 MEDNANSKY, DOUGLAS LED LAMPS $ 550.00 ELECTRIC PUMP INC RAW SEWAGE PUMP PARTS $ 22,268.73 ESO SOLUTIONS INC CLOUD HOSTED RECORDS MGMT $ 2,161.97 EVIDENT INC SECURITY BAGS/SYRINGES $ 408.45 FIB-AP PURCHASE CARDS ITEMIZED BY VENDOR - TOTAL $135,281.40 $ - SA&J SERENDIPITY 57 INC WINDOW CLEANING $ 960.00 EDDIE'S TRUCK CENTER PARTS/LABOR/MILEAGE/FEE $ 4,741.09 FMG INC 2018 CITY HALL IMPROVEMENTS $ 3,164.00 FULL SOURCE LLC SAFETY GLASSES/HARD HATS $ 480.75 VIEHAUSER ENTERPRISES LLC 3 KEYS $ 12.00 GOPHER PICKLE-BALL NET/POSTS/SLVS $ 5,168.10 GRAINGER INC FILTERS $ 141.64 GREAT WESTERN TIRE INC PARTS $ 673.82 GUNDERSON TRUCKING INC TRANSPORT WWTP TO GILLETTE $ 3,000.00 HDR ENGINEERING INC EXIT 17 SPORTS COMPLEX/LIFT ST $ 12,028.79 HEARTLAND PAPER CO JANITORIAL $ 106.84 HILLYARD SIOUX FALLS JANITORIAL $ 235.60 INNOVATIVE OFFICE SOLUTION AERAMAX HEPA FILTER $ 349.98 JENNER EQUIPMENT CO PARTS $ 1,112.24 KDSJ RADIO 98 APR 2020 SPOTS $ 50.00 KLJ SOLUTIONS HOLDING CO SHARED USE PATH, 1.54-MI $ 694.01 KNECHT HOME CENTER INC ADAPTERS/PARTS/TOOLS/LUMBER $ 1,218.99 KONE INC MAINTENANCE 04/01/20 - 6/30/20 $ 160.69 LOWE ROOFING INC SNOW RETENTION SYSTEM $ 3,415.00 MACK'S AUTO BODY LLC PARTS/PAINT/MATERIAL $ 1,197.66 MCMASTER CARR, INC PARTS/TOOLS $ 251.71 MONTANA-DAKOTA UTILITIES 4/8/20 - 5/5/20 NATURAL GAS $ 3,949.03 MEREDITH SERVICES CO INC EXCAVATION/LABOR/MATERIAL $ 3,135.10 MIDCO APR 20 CABLE & BUS INTERNET $ 1,039.27 MIDCONTINENT TESTING LABS APR 2020 WATER TESTING $ 497.00 PRO WINDMILL INC PEST CONTROL $ 125.00 SOUTH DAKOTA ONE CALL APR 2020 MESSAGE FEES $ 165.90 PETE LIEN & SONS INC CEMENT $ 2,488.25 PITNEY BOWES INC 2ND QTR 2020 METER RENTAL $ 180.00 QUIK SIGNS INC NAME TAGS/MAGNETS $ 32.00 RAPID DELIVERY DELIVERY SVCS $ 195.85 RAPID CITY REGIONAL HOSPITAL SCREENINGS $ 350.00 RLI SURETY NOTARY BOND - B VOSBURG $ 100.00 RIVERSIDE TECHNOLOGIES INC HARDWARE $ 910.00 SAFEWAY STORES INC BAKERY $ 35.58 SERVALL TOWEL & LINEN JANITORIAL $ 654.20 SHARKEY PLUMBING HEATING REPAIR PARTS/LABOR $ 707.90 SHAW FIRE & SAFETY INC MAINTENANCE $ 102.00 SIMON CONTRACTORS OF SD ROADSTONE $ 666.92 SOUTH DAK STATE TREASURER APR 2020 SALES TAX RETURN $ 5,017.20 VIVI BENE INC ELECTRICAL LABOR/PARTS $ 223.00 SPEARFISH GLASS INC PLEXI $ 82.88 SPEARFISH LUMBER CO LUMBER $ 62.97 GUDAHL INVESTMENTS LLC PRIMER/PAINT $ 88.89 STADLER, DAVID J WELDING SVCS $ 1,095.00 STATE OF SD-EXECUTIVE MGMT APR 2020 TELEPHONE $ 14.36 STEC'S INNOVATIVE SAFETY APR 2020 SAFETY REWARDS PTS $ 45.00 THOMSON REUTERS WEST FEB 2020 SUBSCRIPTION $ 1,494.36 TTG ENTERPRISES INC REPAIR PARTS/LABOR, PUMP 3 $ 758.00 TWO WHEELER DEALER CYCLE PARTS/LABOR $ 270.00 TYLER TECHNOLOGIES INC MAY 20 UTIL BILL ONLINE/WEB $ 166.00 ULINE INC EYEWASH STATION $ 102.29 US BANK 6/1/2020 DEBT SERVICE PYMT $ 325,011.25 US BANK ADMIN FEE, 4/1/19-3/31/20 $ 500.00 CITY OF SPEARFISH APR 2020 W/S/G $ 1,179.99 VANWAY TROPHY & AWARD YEARS OF SERVICE AWARD $ 70.80 CLARITY TELECOM LLC 3/16 - 4/15 TELEPHONE/NET $ 7,873.51 VERIZON WIRELESS FEB 24 - MAR 23 WIRELESS $ 4,266.76  VISUAL WORKS INC MAR 2020 ONLINE RESERVATIONS $ 134.00 WESTERN HILLS HUMANE SCTY SEMI ANNUAL CONTRACT/ALLOCATE $ 6,000.00 INTEGRITY ACQUISITION LLC PARTS/LABOR $ 1,576.99 WOLFF'S PLUMBING & HEATING TIME AND MATERIAL $ 3,900.00 TOTAL $ 621,805.44 Public Comment section was opened at 6:29 p.m. with comments received from Steve Shuck, President of Booth Society, Inc. on funding of the fish hatchery and Luke Donovan, resident, on street ownership. There being no further business, Clark moved, Hodgs seconded and all voted to adjourn at 6:40 p.m. Dated this 18th day of May, 2020. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.