City Council

Spearfish City Council Regular Session Minutes June 1, 2020 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, June 1, 2020. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek. Absent: None. Also present: City Administrator Harmon, City Attorney McDonald, Parks and Recreation Director Ehnes, Public Safety Director Rotert, Public Works Director Lee, Police Chief Jacobs, Wastewater Treatment Facility Superintendent Evridge and Finance Officer DeNeui. All stood and recited the pledge of allegiance. Hodgs moved, Jacobs seconded and all voted to approve the agenda. There were no declarations of any potential conflict-of-interest. Consent Agenda – Clark moved, Eisenbraun seconded and all voted to approve the consent agenda as follows: A. Approve the minutes of City Council regular session dated May 18, 2020. B. Approve treasurer’s report dated April 30, 2020. Presentation – Wastewater Treatment Facility Superintendent Evridge gave a presentation on Wastewater Treatment Facility Permit with an estimated cost of $5,000 - $10,000 for contracting with lab to perform tests to meet the additional requirements. Agreement – Clark moved, Hodgs seconded and all voted to approve Renewable Ready Subscriber Agreement with Black Hills Power. Receipt – Hodgs moved, Klarenbeek seconded and all voted to acknowledge the receipt of statement of Claim for Mechanic’s Lien on Public Improvement Project. Change Order – Clark moved, Hermann seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve Change Order 3 for the 2019 Jackson Boulevard Street Utility Improvements-phase 1 with an increase of $199,767.93 and a decrease for $91,300.58 for a net increase of $108,467.35, a substantial revised completion date of December 10, 2019 and an overall completion date of June 6, 2020. Change Order – Eisenbraun moved, Hermann seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve Change Order 1 for the WWTP Equalization Project with an increase of $33,195.43 and a decrease of $4,579.72 for a net increase of $28,615.71 and a revised completion date of October 8, 2020. Proposal – Eisenbraun moved, Hermann seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to accept the FHU Engineering proposal for surveying, design services and bidding service to complete Jackson Boulevard Bridge Project with BIG Grant Funding at a cost estimated at $70,150.33. Public Hearing – A public hearing was opened at 5:44 p.m. to consider an application for Nick Caton with Killians Food & Drink located at 539 W. Jackson Blvd for the transfer of a retail on-sale liquor license and an on-off sale wine license from Mona Jackson. No oral or written comments were received and the hearing was closed. License – Hodgs moved, Herrmann seconded and all voted to approve application from Nick Caton with Killians Food & Drink located at 539 W. Jackson Blvd for the transfer of a retail on-sale liquor license and an on-off sale wine license from Mona Jackson. Public Hearing – A public hearing was opened at 5:45 p.m. to consider an application for NHTC for a special malt beverage license for the Community Chili Feed Fundraiser on October 13, 2020 from 5:00 p.m. to 8:00 p.m. at the Pavilion. No oral or written comments were received and the hearing was closed. License – Eisenbraun moved, Klarenbeek seconded and all voted to approve application for NHTC for a special malt beverage license for the Community Chili Feed Fundraiser on October 13, 2020 from 5:00 p.m. to 8:00 p.m. at the Pavilion. Transfer – Eisenbraun moved, Jacobs seconded and all voted to approve the transfer of $111,543 from 603-Hydro Electric Fund to 606-Airport Fund. Grants – Clark moved, Hodgs seconded and all voted to approve the 2020 grant reductions as presented for General Fund, Second Penny Sales Tax Fund and Hospitality Tax Fund. BID Fund – Hodgs moved, Herrmann seconded and all voted to restrict monthly payments to Visit Spearfish from the Convention Center (Hotel) BID Fund to not expend reserves, if monthly allocation results in projected use of reserves the monthly payment will be limited to prior months actual receipts to maximum of 2020 budget authority. MOU – Clark moved, Eisenbraun seconded and all voted to approve and authorize Mayor Boke to sign MOU with BHSU for the Ronnie Thiesz soccer field located at the Spearfish Forest Products Youth Complex. Agreement – Hodgs moved, Jacobs seconded and all voted to approve and authorize Mayor Boke to sign Transportation Agreement (Project P TAPU (28) PCN 07RG) with the South Dakota Department of Transportation. Adopt – Hodgs moved, Clark and Herrmann seconded and all voted to approve the Adopt-A-Park program. MOU – Klarenbeek moved, Herrmann seconded and all voted to approve and authorize Mayor Boke to sign MOU with Northern Hills Master Gardeners for the community garden located at the Spartan Park. Zoning – Klarenbeek moved, Eisenbraun seconded and all voted to initiate change of zoning for airport property from Agriculture (AG) and Light/Restrictive Industrial (LI) to Airport Zoning District (APZ). Annexation – Klarenbeek moved, Jacobs seconded and all voted to initiate the annexation and change of zoning for two parcels located at the airport. Resolution – Hodgs moved, Eisenbraun seconded and all voted to adopt Resolution 2020-12 as follows: RESOLUTION 2020-12 A RESOLUTION TO DECLARE CERTAIN PERSONAL PROPERTY SURPLUS WHEREAS, the City of Spearfish is the owner of 4 Haenni Load-O-Meter Type 101, Class III Scales, model # WL 101, serial #’s 40294, 40295, 40296, and 40297, (hereinafter “Scales”); WHEREAS, the Scales are no longer suitable for the purpose for which the City of Spearfish acquired them; NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Scales be declared surplus and sold according to state statues, including sale or trade. Dated this 1st day of June, 2020. CITY OF SPEARFISH By: _________________________________ Dana Boke, Mayor ATTEST: ______________________________________ Michelle DeNeui Finance Officer Adopted: June 1, 2020 Published: June 6, 2020 Effective: June 26, 2020 Resolution – Jacobs moved, Klarenbeek seconded and all voted to repeal Resolution 2020-08. Bid – Eisenbraun moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye to award Crack Sealing Project to Highway Improvement, Inc. at a cost of $99,999.54 utilizing the bid approved by Pennington County. Bid – Hodgs moved, Jacobs seconded and all voted to approve bid opening for 2020 Scheduled Street Repairs Project for June 22, 2020 at 1:30 p.m. in the City Council Chambers. CARES Grant – Eisenbraun moved, Hodgs seconded and all voted to authorize Mayor Boke and city staff to sign all documents and agreements with the federal and state agencies regarding the airport Cares grant award. Bill List – Jacobs moved, Herrmann seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the bill list dated June 1, 2020 as follows: Vendor Description Amount AE2S SPEAR CRK FLOODPLAIN ANALYSIS $ 3,653.75 AMAZON CAPITAL SERVICES WIRELESS HEADSET $ 4,228.25 BAKER & TAYLOR BOOKS $ 871.42 BLACK HILLS ENERGY APR/MAY 2020 ELECTRICITY $ 9,063.18 BHSU PRINTING CENTER MAY 2020 UTILITY BILLS $ 113.51 BLACK HILLS CHEMICAL CORP JANITORIAL $ 85.33 BLACK HILLS PIONEER E EDITION COMBO $ 24.00 BOMGAARS SUPPLY INC PARTS/TOOLS/EQUIP $ 694.29 BORDER STATES INDUSTRIES VALMONT POLE $ 2,400.00 AINSWORTH AUTO PARTS LLC PARTS $ 28.26 CENGAGE LEARNING MAY 2020 BESTSELLER VALUE 2 $ 91.16 CHAIN SAW CENTER PARTS/LABOR $ 992.70 CITY OF SPEARFISH CC SEMINAR REGISTRATION $ 75.00 CREEKSIDE DEVELOPMENT LLLP TIF INCREMENT DUE DEVELOP $ 6,503.43 DEMCO INC OFFICE SUPPLIES $ 441.92 ELKHORN RIDGE @ FRAWLEY RA TAX INCREMENT DUE DEVELOPER $ 127,640.13 NEWHOUSE ENTERPRISES INC PAPER $ 467.87 THE GLASS SHOP LABOR/MATS, INSTALL BARRIERS $ 618.17 GREAT WESTERN TIRE INC PARTS $ 38.95 HAWKINS INC CHEMICALS $ 1,816.78 HEARTLAND PAPER CO JANITORIAL $ 381.01 HEISLER HARDWARE HARDWARE/JANITORIAL/PAINT $ 918.89 HILLS INTERIORS INC CARPET TILES $ 440.42 INFRASTRUCTURE MANAGEMENT DATA QA/QC, PROCESS/FORMAT $ 2,750.00 TODD EMERY COLLINS JET KITCHEN SINK LINE $ 275.00 KLJ SOLUTIONS HOLDING CO PHASE 3, AMP CROSSWIND RUNWAY $ 46,552.31 MONEY MOVERS MAR 2020 MAINTENANCE FEE $ 16.75 NORTHERN HILLS VENTURES FIREWALL SUBSC RENEW $ 380.00 MOSSET, COREY COMMERCIAL OPERATOR/INSTALL $ 867.35 NORTHWEST PIPE FITTING PARTS $ 268.48 ONE TIME VENDORS JOHN OSBORNE:CC COMPROMISED $ 45.00 WEST RIVER TRANSIT AUTHORITY 2019 VEHICLE GRANT MATCH $ 25,000.00 RCS CONSTRUCTION INC WWTP EQUALIZATION BASIN PROJEC $ 122,160.82 RECORDED BOOKS LLC 1 YR E-SERVICE RENEWAL $ 1,500.00 RIVERSIDE TECHNOLOGIES INC HARDWARE $ 13,684.00 SOUTH DAKOTA DENR FY2021 DRINKING WATER/WW FEE $ 2,650.00 SPEARFISH AUTO SUPPLY PARTS $ 2,761.71 VIVI BENE INC ELECTRICAL LABOR $ 99.49 SPEARFISH GLASS INC PLEXI $ 544.00 GUDAHL INVESTMENTS LLC PAINT $ 41.39 STAN HOUSTON EQUIPMENT EQUIP $ 2,310.90 THE KNOTHOLE 8 GUAGE VINYL $ 157.25 TRITECH SOFTWARE SYSTEMS ANNUAL SUBSCRIPTION $ 1,269.69 ALB TWILIGHT LLC AED PADS/TYVEC COVERALLS $ 906.33 VISIT SPEARFISH INC MAY 20 BID BOARD ALLOCATION $ 17,500.00 WALMART COMMUNITY/GEMB OFFICE/KITCHEN/JANITORIAL/GROCERY $ 562.14 WAMCO LAB INC EFFLUENT ACUTE TOXICITY TEST $ 650.00 WELLS PLUMBING CORP PARTS $ 423.07 WOLFF'S PLUMBING & HEATING FAUCET $ 122.00 TOTAL $ 405,086.10 May 2020 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $8,109.88 1.32% $7,533.53 $576.35 1.54% City Administrator 21,049.96 3.41% 16,757.89 4,292.07 3.43% City Attorney 9,820.64 1.59% 8,139.20 1,681.44 1.67% Finance 28,567.94 4.63% 22,692.80 5,875.14 4.65% Human Resources 7,735.42 1.25% 6,288.00 1,447.42 1.29% Gov't Bldgs 13,432.62 2.18% 10,357.45 3,075.17 2.12% PW Admin 29,261.77 4.75% 23,675.50 5,586.27 4.85% Police 143,760.91 23.31% 112,913.15 30,847.76 23.13% Fire 20,544.13 3.33% 12,362.39 8,181.74 2.53% Bldg Inspect 17,801.75 2.89% 14,137.61 3,664.14 2.90% Streets 36,999.93 6.00% 29,878.65 7,121.28 6.12% Cemetery 6,018.16 0.98% 4,727.24 1,290.92 0.97% Animal Control 3,796.82 0.62% 2,825.60 971.22 0.58% Recreation/Aquatic 47,316.08 7.67% 37,656.90 9,659.18 7.72% Parks 25,537.56 4.14% 20,222.08 5,315.48 4.14% Library 29,802.83 4.83% 24,692.12 5,110.71 5.06% Plan & Zone 17,194.16 2.79% 13,964.46 3,229.70 2.86% Motor Pool 9,942.91 1.61% 8,207.80 1,735.11 1.68% Wildland Fire 3,509.66 0.57% 3,260.25 249.41 0.67% Police Comm 31,337.50 5.08% 24,577.67 6,759.83 5.04% SAFER Grant 4,618.30 0.75% 3,275.20 1,343.10 0.67% Water 17,221.49 2.79% 13,379.52 3,841.97 2.74% Electric Production 13,967.08 2.26% 11,313.29 2,653.79 2.32% Sewer 16,023.10 2.60% 12,456.01 3,567.09 2.55% WWTP 26,916.51 4.36% 22,099.41 4,817.10 4.53% Solid Waste 22,965.18 3.72% 18,218.60 4,746.58 3.73% Campground 3,407.98 0.55% 2,484.80 923.18 0.51% Totals $616,660.27 100.00% $488,097.12 $128,563.15 100.00%  Credit Card Fees Apr $3,018.46 Grand Total $619,678.73 Public Comment section was opened at 6:28 p.m. with no public comment There being no further business, Hodgs moved, Jacobs seconded and all voted to adjourn at 6:28 p.m. Dated this 1st day of June, 2020. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.