City Council

Spearfish City Council Regular Session Minutes June 15, 2020 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, June 15, 2020. Council President Hodgs presided and called the meeting to order. Roll call was taken with the following members present: Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek. Absent: Mayor Boke. Also present: City Administrator Harmon, City Attorney McDonald, Parks and Recreation Director Ehnes, Public Safety Director Rotert, Public Works Director Lee, Police Chief Jacobs, City Planner Watson, Assistant City Planner Van Holland, Human Resource Director Mathis and Finance Officer DeNeui. All stood and recited the pledge of allegiance. Klarenbeek moved, Jacobs seconded and all voted to approve the agenda. There were no declarations of any potential conflict of interest. Consent Agenda – Eisenbraun moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of City Council regular session dated June 1, 2020. B. Approve the treasurer’s report dated May 31, 2020. C. Move Justin Mowery to grade 18, step 2, $23.05 per hour, effective 6/28/2020. Due to successful completion of 1 year in training period. D. Move Jacob Westover to grade 18, step 2, $23.05 per hour, effective 7/26/2020. Due to successful completion of 1 year in training period. E. Move Dustin Ruvolo to grade 18, step 2, $23.05 per hour, effective 7/26/2020. Due to successful completion of 1 year in training period. F. Add Jack French to the Parks, Recreation and Forestry volunteer list. Bike Advisory Group – Jeremy Smith, president of Bike Spearfish and member of the Bike Advisory Group, informed the council of the group’s work to develop a bike master plan with the Park and Recreation Department to assist in identifying gaps in infrastructure and identifying new bicycling opportunities in the Spearfish area. The group will report back later in the year on the results of the work. Logging Access – Mike Sandford requested permission to use the Thoen Stone path for access to log Johanna Meier’s property. Mr. Sandford indicated he had the equipment to steep-slope log and logging the area will reduce fire danger. The logging will be done over multiple years and he would like to utilize Thoen Stone path, Tinton Road and Saint Joe Street with weight of the loads being reduced to minimize wear on the roads. City Administrator Harmon noted the Thoen Stone path isn’t constructed to withstand vehicle traffic and Saint Joe Street is designed as a residential road without truck traffic for safety and surface protection. The request failed for lack of motion. Mr. Sandford was directed to continue to work with City Staff to find alternate routes. Years of Service – The following employees were honored for their years of service to the City of Spearfish. These employees met their year of service milestones, on their anniversary in 2019. These employees were hired to perform a job for the City and have contributed to the overall success of the City. Thank you for your service! 5 Years: Dawn Brosnahan, Brian Ulmer; 10 Years: Stephanie Kaitfors, Sarah Hoffman, Kelly Klein, Thomas Young; 15 Years: Candi Birk, Dennis Hafner, Kyle Mathis, Jayna Watson; 20 Years: Verla Little. Ordinance 1317 – Clark moved, Klarenbeek seconded and all voted to approve the first reading of Ordinance 1317 – An Ordinance Amending Chapter 16, Taxation. This ordinance will repeal section 16-58 of the Spearfish City Ordinances. Ordinance 1319 – Eisenbraun moved, Herrmann seconded and all voted to approve the first reading of Ordinance 1319 – An Ordinance Amending Chapter2, Administration. This ordinance will amend the signers for expenditures and contracts. Proposals – Herrmann moved, Eisenbraun seconded and all voted to authorize city staff to publish a request for proposal (RFP) for childcare services at the Spearfish Rec and Aquatics Center. Event – Klarenbeek moved, Jacobs seconded and all voted to allow Downtown Friday Nights to proceed as requested for event dates every Friday night from 4:00 p.m. to 10:00 p.m. beginning July 3 and ending September 11, 2020. Licenses – Eisenbraun moved, Herrmann seconded and all voted to approve the special malt beverage licenses for the B&B Lounge, False Bottom Bar, Flanagan’s Irish Pub, Zbar and Spearfish Brewing for the Downtown Friday Night events from 5:00 p.m. to 10:00 p.m. on Fridays beginning July 3 and ending September 11, 2020. Parade – Eisenbraun moved, Herrmann seconded and all voted to approve the Downtown Business Association’s special event application for the 4th of July parade. Council recommended no candy be distributed to follow COVID-19 guidelines. Ordinance 1318 – Herrmann moved, Jacobs seconded and all voted to approve the first reading of Ordinance 1318 – An Ordinance Amending Appendix A – Zoning of the Revised Ordinances of the City of Spearfish by Zoning Certain Property and set public hearing for July 6, 2020. This ordinance will change zoning from Planned Unit Development to Development Review District on Tracks 2R, 3R, and 4R of the Countryside Subdivision. Resolution 2020-13 – Clark moved, Klarenbeek seconded and all voted to adopt Resolution 2020- 13 as follows: RESOLUTION 2020-13 A RESOLUTION APPROVING THE PETITION AND APPLICATION FOR THE INCORPORATION OF THE CROW PEAK BENCH ROAD DISTRICT WHEREAS, SDCL 31-12A-5.1 provides that where a petition for the organization of a county road district encompasses territory which is within the subdivision jurisdiction of a City that said petition must be submitted to the governing body of the City for approval; and WHEREAS, the City of Spearfish has been presented with a Petition for Formation of a Road District stating that there is a need for road work in the territory described, and it has been determined that said territory lies within the subdivision jurisdiction of the City of Spearfish; and WHEREAS, the creation of a road district does not regulate who of the traveling public may use the road within the Crow Peak Bench Road District; and NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish, Lawrence County, South Dakota, that: 1. That the Petition and Application for Incorporation of the Crow Peak Bench Road District so presented has been favorably considered and shall be and the same is hereby approved, subject to the following condition: 1.1. If the territory of the road district is annexed by the City of Spearfish, the road district shall be dissolved according to state statute, unless the road district has bonded or other indebtedness outstanding. In that event, the City may elect in its sole discretion to assume the outstanding indebtedness, if allowed by law, and the road district shall then be dissolved. If the City does not assume the debt, the road district shall be dissolved immediately upon the repayment of the indebtedness. 2. The following described property is incorporated herein as the Crow Peak Bench Road District, as further illustrated on Exhibit A, attached hereto: Lots 1 Through 6 inclusive, 7A, 8, 9, l0A, 11, and 12 of the Crow Peak Bench Subdivision in the N1/2 of the NE1/4, and the N1/2 of the S1/2 of the NE1/4, of Section 12, T6N, R1E, BHM, Lawrence County, South Dakota Lot 20, Block 2 and Lot 8, Block 1 of Wild Turkey Estates: Part of Tract A of Wild Turkey Estates located in Government Lots 1 and 2, the S1/2 NE1/4, the N1/2 SE1/4 and the SE1/4 SE1/4, Section 1,T6N, R1E, BHM, Lawrence County, South Dakota; Government Lot 4, Section 31, T7N, R2E, BHM, Lawrence County, South Dakota; Government Lots 3, 4, 5, and 6, the SE1/4 NW1/4, and the NE1/4 SW1/4, Section 6, T6N, R2E, BHM, Lawrence County, South Dakota; Tract A of Pine Oak Subdivision in the S1/2 SWI/4, Section 6, T6N, R2E, BHM; Lawrence County, South Dakota. Dated this 15th day of June, 2020. CITY OF SPEARFISH  By: ____________________________ (Seal) Dan Hodgs, Council President Attest: ________________________________ Michelle DeNeui, Finance Officer Adopted: June 15, 2020 Published: June 18, 2020 Effective: June 28, 2020 Proposal – Eisenbraun moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to accept the proposal from HDR Engineering for engineering services to include completion of the topographic and property surveys, preliminary and final design for the street repairs and sewer upsizing, and bidding services for the Sandstone Hills Street Repair & Sewer Upsize Project at a total of $89,735. Wildland Rates – Clark moved, Herrmann seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the following hourly rates for Volunteer Fire Fighters for wildland responses: Name Pay Rate AD Class Job Adam Ziegler $38.28 J Div Sup, ICT 3 Adam Ziegler $31.44 H STEN, TFL Adam Ziegler $25.72 F ENGB, ICT 4 Adam Ziegler $23.60 E ICT 5, WTOP-CDL, FAL 2 Adam Ziegler $21.44 D FFT1, DRV Braden Baker $19.52 C FFT2 Brandon Earl $23.60 E WTOP- CDL, DRV Brandon Earl $23.60 C FFT2 Brian Ziegler $21.44 D WTOP – NO CDL, DRV Brian Ziegler $19.52 C FFT2 Carter Jones $21.44 D DRV Carter Jones $19.52 C FFT2 Charles Fetter $21.44 D FFT1, DRV, WTOP – NO CDL Chris Gengler $21.44 D WTOP – NO CDL. DRV Chris Gengler $19.52 C FFT2 Cody Jolovich $21.44 D WTOP – NO CDL, DVR, FAL 3 Cody Jolovich $19.52 C FFT2 Curtis McGuigan $21.44 D WTOP – NO CDL, DRV Curtis McGuigan $19.52 C FFT2 Dalton Baker $21.44 D WTOP – NO CDL, DRV Dalton Baker $19.52 C FFT2 Dave McClure $21.44 D WTOP – NO CDL, DRV Dave McClure $19.52 C FFT2 Donald Werner $21.44 D WTOP – NO CDL, DRV Donald Werner $19.52 C FFT2 Dylan Reiners $25.72 F EMTF Dylan Reiners $21.44 D WTOP – NO CDL, DRV Dylan Reiners $19.52 C FFT2 Gerald Draine $23.60 E WTOP – CDL, DRV Gerald Draine $19.52 C FFT2 Glen Lewis $21.44 D WTOP – NO CDL, DRV Glen Lewis $19.52 C FFT2 Heath Brown $25.75 F ENGB Heath Brown $23.60 E ICT5, FAL 2 Heath Brown $21.44 D FFT1, DRV, WTOP - NO CDL Jacob Paul $25.72 F EMTF Jacob Paul $23.60 E WTOP – CDL, DRV Jacob Paul $21.44 D FAL3 Jacob Paul $19.52 C FFT2 Jacob Petit $19.52 C FFT2 Jake Jansevics $21.44 D WTOP – NO CDL, DRV Jake Jansevics $19.52 C FFT2 Jeremy Lyons $23.60 E WTOP – CDL, DRV Jeremy Lyons $19.52 C FFT2 Joel Johannesen $23.60 E WTOP – CDL, DRV Joel Johannesen $19.52 C FFT2 John Tollison $21.44 D WTOP – NO CDL, DRV John Tollison $19.52 C FFT2 Jon Raevsky $23.60 E WTOP – CDL, DRV Jon Raevsky $19.52 C FFT2 Josh Thurmes $21.44 D WTOP – NO CDL, DRV Josh Thurmes $19.52 C FFT2 Justin Davis $21.44 D WTOP – NO CDL, DRV Justin Davis $19.52 C FFT2 Kelly Hitson $21.44 D WTOP – NO CDL, DRV Kelly Hitson $19.52 C FFT2 Kimmy Hicks $19.52 C FFT2 Larry Deibert $21.44 D WTOP – NO CDL, DRV Larry Deibert $19.52 C FFT2 Levi, Kessler $19.52 C FFT2 Loni Geffre $21.44 D WTOP – NO CDL, DRV Loni Geffre $19.52 C FFT2 Melissa Pappas $38.28 J EMPF Melissa Pappas $21.44 D WTOP – NO CDL, DRV Melissa Pappas $19.52 C FFT2 Miranda Cedillio $19.52 C FFT2 Nathan $23.60 Deitschman E WTOP - CDL, DRV Nathan $19.52 Deitschman C FFT2 Nicholas Pappas $21.44 D WTOP – NO CDL, DRV  Nicholas Pappas $19.52 C FFT2 Patrick Daugherty $21.44 D WTOP – NO CDL, DRV Patrick Daugherty $19.52 C FFT2 Roger Hanzlik $19.52 C FFT2 Seth Heser $21.44 D WTOP – NO CDL, DRV Seth Heser $19.52 C FFT2 Stuart Williams $21.44 D WTOP – NO CDL, DRV Stuart Williams $19.52 C FFT2 Thomas Hageman $23.60 E WTOP – CDL, DRV Thomas Hageman $21.44 D FFT1, FAL 3 Tanner Tadra $21.44 D FFT1, WTOP –NO CDL, DRV, FAL 3 Tommy Mead $21.44 D WTOP – NO CDL, DRV Tommy Mead $19.52 C FFT2 Travis Ladson $23.60 E WTOP – CDL, DRV Travis Ladson $19.52 C FFT2 Trent Walters $23.60 E WTOP – CDL, DRV Trent Walters $19.52 C FFT2 Trevor Houska $19.52 C FFT2 Troy Mullaney $21.44 D WTOP – NO CDL, DRV Troy Mullaney $19.52 C FFT2 Tyler Wolf $21.44 D WTOP – NO CDL, DRV Tyler Wolf $19.52 C FFT2 William Hover $25.75 F ENGB William Hover $23.60 E ICT 5 Willian Hover $21.44 D WTOP- NO CDL, FAL 3, DRV, FFT1 William Wenzel $25.75 F ENGB William Wenzel $21.44 D WTOP- NO CDL, FAL 3, DRV, FFT1 Bill List – Eisenbraun moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye motion passed to approve the bill list dated June 15, 2020 as follows: VENDOR DESCRIPTION AMOUNT 3D SPECIALTIES INC DUMOR RECEPTACLE $ 128.00 A & B WELDING SUPPLY CO GASSES/RENTAL $ 135.14 A & J SUPPLY PIPE $ 27.00 A&B BUSINESS INC JUNE 20 CONTRACT BASE RATE $ 2,529.06 ALLSTATE PETERBILT CO PARTS $ 93.67 ALPINE IMPRESSIONS APPAREL $ 319.00 AMAZON CAPITAL SERVICES SAFETY/TOOLS/EDUCATIONAL/OFFICE $ 510.54 AMERICAN ENGINEERING TESTING FIELD AND LAB TESTING/WWTP $ 1,738.00 AMERICAN LEGAL PUBLISHING FOLIO SUPPLEMENT PAGES $ 83.85 AUCH, JOSHUA BOOT ALLOWANCE $ 100.00 BELLE FOURCHE LANDFILL MAY 2020 SOLID WASTE DISPOSAL $ 27,661.63 BLACK HILLS ENERGY MAY/JUN 2020 ELECTRICITY $ 11,314.17 BLACK HILLS CHEMICAL CORP JANITORIAL $ 2,301.72 BLACK HILLS PIONEER MAY 2020 LEGALS $ 433.34 BLACK HILLS PURE INC COOLER RENTAL/BOTTLED WATER $ 28.00 BLACK HILLS WINDSHIELD WINDSHIELD CTY0333 $ 375.00 BSN SPORTS LLC GOOSENECK/WINDSCREEN $ 6,501.09 BUTTE ELECTRIC COOP ELECTRICITY, 3/24/20 - 4/24/20 $ 42,541.83 CBH COOPERATIVE MAY 2020 GAS/DIESEL $ 10,634.73 CHAIN SAW CENTER PARTS/LABOR $ 202.28 CITY OF SPEARFISH CC TOOLS/MEALS/OFFICE/TECH/RETIRE $ 1,764.83 CLIMATE CONTROL SYSTEMS INSTALL NEW BLOWER ASSBLY $ 2,837.42 COCA-COLA BOTTLING CO COFFEE $ 541.00 DIAS, GREGORY K PARTS/LABOR $ 309.58 CULLIGAN SOFT WATER CORP BOTTLED WATER $ 73.00 DAKOTA TITLE LLC TITLE WORK $ 100.00 DANKO EMERGENCY EQUIPMENT EQUIPMENT $ 20,488.54 DEMCO INC DVD SUPPLIES/BOOKMARKS $ 192.40 ZW USA INC BAGS/MASKS $ 1,557.22 DONOVAN PLUMBING LLC LABOR/MATERIALS $ 259.64 EARL, BRANDON BOOT ALLOWANCE $ 100.00 ECOLAB PEST ELIMINATION DI PEST CONTROL $ 159.74 ELITE INDUSTRIAL LLC AC GENERATOR REWIND $ 5,325.00 ENTENMANN-ROVIN BADGE $ 135.25 ESRI MAINTENANCE, ARC GIS X 10 $ 1,500.00 FIB-AP PURCHASE CARDS ITEMIZED BY VENDOR - TOTAL $87,572.92 $ - EDDIE'S TRUCK CENTER PARTS/LABOR $ 1,844.38 FMG INC 2018 CITY HALL IMPROVEMENTS $ 713.00 F&S LLC PARTS/LABOR, HORSE BARN $ 1,041.53 FRONTIER GLASS WINDSHIELD REPLACEMENT $ 271.50 GOVT FINANCE OFFICERS ASSN BOOKS X 2 $ 147.00 GPS INT'L TECHNOLOGIES INC 1 YR AGMT, JUNE 18, 2020-2021 $ 180.00 GRAINGER INC FLAGS $ 345.00 GRAYBAR ELECTRIC COMPANY PARTS/JACKSON PH 2 ST LIGHTS $ 11,437.50 GREAT WESTERN TIRE INC PARTS/LABOR/TIRES $ 5,806.78 GRIMMS PUMP SERVICE LABOR/REPAIR $ 144.20 GUNDERSON TRUCKING INC TRANSPORT WWTP TO GILLETTE $ 3,000.00 HAUCK ELECTRIC & CONTROLS LABOR/MATERIALS $ 1,446.83 HDR ENGINEERING INC WWTP MAIN LIFT ST IMPR $ 5,192.65 INNOVATIVE OFFICE SOLUTION CARBON FILTERS $ 172.99 JUNEK'S SERVICE CORP PARTS $ 40.08 KARL'S INC COMPACT REFRIG $ 249.99 KLJ SOLUTIONS HOLDING CO SHARED USE PATH/EXIT 8 REC PAT $ 562.29 KNECHT HOME CENTER INC TOOLS/PARTS/LUMBER/PAINT $ 603.42 KORTERRA INC MAPPING FEE, 5/17/20-5/16/21 $ 1,500.00 MID-AMERICAN RESEARCH CHEMICA JANITORIAL $ 152.60 MANDY BING LLC (175) FIREWOOD BUNDLES $ 612.50 MCMASTER CARR, INC PARTS/SUPPLIES $ 176.99  TELEPHONE/CABLE/BUSINESS MIDCO INTERNET $ 1,053.19 MIDCONTINENT TESTING LABS, MAY 2020 WATER TESTING $ 572.00 MONEY MOVERS MAY 2020 MAINT FEE $ 7.00 MOTOROLA SOLUTIONS INC VEHICLE EQUIPMENT $ 2,611.01 MPLC ANNUAL LICENSE $ 604.76 NORTHERN HILLS VENTURES JUN 2020 MANAGED SVCS $ 18,218.00 PRO WINDMILL INC APR 2020 BI MONTHLY SERVICE $ 765.00 ONE TIME VENDORS SPREAD THE TUNES:REFUND BEER LICE $ 350.00 PETTY CASH P&Z-WELLS FARGO PLAT FILING FEES/COPIES $ 152.00 PREMIER SAFETY SENSORS/FILTER DISKS $ 578.88 QUIK SIGNS INC 250 BUSINESS CARDS, DANIEL $ 40.00 RAPID CITY JOURNAL MAR/APR/MAY MEDIA $ 955.17 RAPID DELIVERY MAY 2020 SERVICES $ 181.47 RCS CONSTRUCTION INC JACKSON BLVD STREET/UTILITY $ 105,272.91 REED, THERESA DAWN MAY 2020, DOWNTOWN RR $ 465.00 REFLECTIVE APPAREL FACTORY APPAREL $ 1,507.55 RIVERSIDE TECHNOLOGIES INC HARDWARE $ 11,830.00 RUNNING SUPPLY INC SUPPLIES $ 73.92 SACRISON ASPHALT INC (20) GAL TACK $ 65.00 SACRISON PAVING INC 4" ASPHALT PAVING $ 7,573.75 COBAN TECHNOLOGY EMA SOFTWARE MAINT TO 2/24/21 $ 7,175.00 SD STATE HISTORICAL SOCIETY ARCHIVE BHPIONEER $ 200.00 SOUTH DAKOTA NEWSPAPER ASSOC STATEWIDE CLASSIFIED ADS $ 639.00 SPEARFISH ECON DEVELOPMENT QTRLY ALLOCATION $ 8,834.00 SERVALL TOWEL & LINEN JANITORIAL $ 743.31 SHARKEY PLUMBING HEATING LABOR/MATERIALS $ 532.55 SIMON CONTRACTORS OF SD IN MATERIALS $ 3,551.23 SOUTH DAK STATE TREASURER MAY 2020 SALES TAX $ 10,082.85 SPEARFISH AMBULANCE SERVICE SMALL MED EQUIP $ 550.18 SPEARFISH GLASS INC PLEXI - MAYOR, B&D, FINANCE $ 470.59 SPEARFISH LUMBER CO REDI CRETE 60# X 30/LUMBER $ 166.92 STATE OF SD-EXECUTIVE MGMT MAY 2020 TELEPHONE $ 17.37 STEC'S INNOVATIVE SAFETY SUPPLIES MAY 2020 SAFETY REWARDS $ 325.00 SUPERIOR SANITATION LLC APR 2020 PORTABLE RR'S $ 768.00 SWANK MOTION PICTURES INC DVD LICENSES - WONDER $ 1,230.00 T & W APPLIANCE PARTS/LABOR $ 129.95 TRAFFIC & PARKING CONTROL DELINEATORS X 20 $ 638.16 THOMSON REUTERS WEST MONTHLY SOFTWARE SUBSCRIPTION $ 498.12 TTG ENTERPRISES INC INSTALL/PROGRAM NEW SENSOR $ 400.00 TYLER TECHNOLOGIES INC ONLINE UTILITIES - JUN 2020 $ 166.00 ULINE INC SMOKER'S RECEPTACLE $ 374.18 USA BLUE BOOK CHEMICALS $ 384.75 CITY OF SPEARFISH MAY 2020 W/S/G $ 6,865.29 CLARITY TELECOM LLC 4/16 - 5/15 TELEPHONE $ 4,919.22  VERIZON WIRELESS 3/24 TO 4/23 WIRELESS $ 4,233.57 VISIT SPEARFISH INC ALLOCATIONS $ 27,058.00 W W GOETSCH ASSOC INC PUMP PARTS $ 347.54 WELLS PLUMBING CORP RETURNS $ 335.16 INTEGRITY ACQUISITION LLC PARTS $ 122.59 WHITE'S QUEEN CITY MOTORS PARTS $ 269.19 WILLIAMS STANDARD SERVICE PARTS/LABOR $ 143.70 WOLFF'S PLUMBING & HEATING REPLACE WATER HEATER $ 2,000.00 ZEEB'S GREENHOUSE BEAUTIFICATION $ 466.00 TOTAL $ 416,156.93 Public Comment section was opened at 6:21 p.m. with comments received from resident John Dale regarding Zoom. Executive Session – Clark moved, Klarenbeek seconded and all voted to enter into executive session on personnel matters pursuant to SDCL 1-25-2(1). Council returned to regular session at 6:45 p.m. There being no further business, Eisenbraun moved, Jacobs seconded and all voted to adjourn at 6:47 p.m. Dated this 15th day of June 2020. CITY OF SPEARFISH By:_________________________________ Dan Hodgs, Council President ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.