City Council

Spearfish City Council Regular Session Minutes November 2, 2020 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, November 2, 2020. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Eisenbraun, Herrmann, Jacobs and Klarenbeek. Absent: Hodgs. Also present: City Administrator Harmon, City Planner Watson, Parks and Recreation Director Ehnes, City Attorney McDonald, Finance Officer DeNeui, Public Works Director Lee, Public Safety Director Rotert and Police Chief Jacobs. All stood and recited the pledge of allegiance. Clark moved, Eisenbraun seconded and all voted to approve the agenda. No potential conflicts of interest were noted. Consent Agenda – Jacobs moved, Herrmann seconded and with Clark, Eisenbraun, Herrmann, Jacobs and Klarenbeek voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated October 19, 2020. B. Authorize the finance office to make the entries necessary for the third quarter budgeted administrative fees for personnel and information technology costs. C. Add Jason Gentrup to the Spearfish Recreation and Aquatics Center volunteer list. D. Add Braden Yackley to the Spearfish Recreation and Aquatics Center referee list. E. Move Tom Stulken to full-time (benefit eligible) Librarian, effective 11/15/2020. Presentation – Mayor Boke accepted a check from SD Division of Criminal Investigations Director Natvig in the amount of $105,000 for the cost of improvements to City Hall for a regional drug task force. Public Hearing – A public hearing was opened at 5:39 p.m. to consider a Lease Agreement with Jamie Johnson for 615 Maitland Road. No oral or written comments were received and the hearing was closed at 5:39 p.m. Lease – Herrmann moved, Jacobs seconded and all voted to approve a Lease Agreement with Jamie Johnson for 615 Maitland Road. Public Hearing – A public hearing was opened at 5:39 p.m. to consider a Lease Agreement with Jennifer Johnson for 625 Maitland Road. No oral or written comments were received and the hearing was closed at 5:39 p.m. Lease – Klarenbeek moved, Jacobs seconded and all voted to approve a Lease Agreement with Jennifer Johnson for 625 Maitland Road. Bid Opening – Clark moved, Eisenbraun seconded and all voted to set bid opening for the 2021 Scheduled Street Repairs Project for December 9, 2020 at 1:30 pm in the City Council Chambers. Proposal – Eisenbraun moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Jacobs and Klarenbeek voting aye, motion passed to accept proposal from AV-Tech Media Solutions for upgrade to the audio and visual systems in the Council Chambers at an estimated cost of $69,125.15 with Coronavirus Relief Funding of $20,000 for the project. Insurance – Eisenbraun moved, Klarenbeek seconded and all voted to join the SDML Health Pool of South Dakota as our employee health insurance provider effective 1/1/2021. Public Hearing – A public hearing was opened at 5:50 p.m. to consider Ordinance 1335 – An Ordinance Amending Appendix A. Zoning, Article II. Definitions and Article V. Supplementary Regulations, Section 3. Minimum off-street parking requirements. No oral or written comments were received and the hearing was closed at 5:50 p.m. Ordinance 1335 – Herrmann moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Jacobs and Klarenbeek voting aye, motion passed to approve the second reading of Ordinance 1335 – An Ordinance Amending Appendix A. Zoning, Article II. Definitions and Article V. Supplementary Regulations, Section 3. Minimum off-street parking requirements. Ordinance 1336 – Herrmann moved, Klarenbeek seconded and all voted to approve the first reading of Ordinance 1336 – An Ordinance Amending Appendix A. Zoning, Article V. Supplementary Regulations, Section 7. Nonconforming Uses. Bid – Clark moved, Herrmann seconded and all voted to accept a sealed surplus bid for a Star Trac Treadmill. Bill List – Clark moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Jacobs and Klarenbeek voting aye, motion passed to approve the bill list dated November 2, 2020 as follows: Vendor Description Amount AE2S JACKSON BLVD - PHASE 2 $ 11,200.00 ALPINE IMPRESSIONS MASKS/APPAREL/EMBROIDERY $ 822.50 APCO INTERNATIONAL INC GROUP AND ONLINE MEMBERSHIPS $ 345.00 BAKER & TAYLOR BOOKS $ 1,486.01 BECK'S NURSERY CORP ROSES $ 125.97 BLACK HILLS ENERGY SEP/OCT 2020 ELECTRICITY $ 9,963.81 BICKLE TRUCK & DIESEL INC PARTS/LABOR $ 174.44 BLACK HILLS CHEMICAL CORP JANITORIAL $ 1,030.03 BLACK HILLS PSYCHOLOGY LLC CLINICAL INERVIEWS $ 800.00 BOMGAARS SUPPLY INC TOOLS/PARTS/SUPPLIES/PAINT $ 2,081.23 BOY SCOUTS OF AMERICA REGISTRATION EXPLORER PROGRAM $ 723.00 BROKEN LINK CONSTRUCTION LABOR/MATERIALS/SIGNAGE $ 34,050.39 BUTTE ELECTRIC COOP LINE CHG - MCLAUGHLIN SAWMILL $ 510.20 CENGAGE LEARNING BOOKS $ 128.34 CITY OF RAPID CITY 2018 FIRE PUMPER REPAIRS $ 4,979.06 CITY OF SPEARFISH CC PHOTOS/MASK/DUES $ 339.61 CIVICPLUS INC ANNUAL FEE - RESIDENTIAL DB $ 14.69 CLARK PRINTING CORP (500) BUSINESS CARDS, ROSENAU $ 52.79 CLAUSER MACHINE WORKS LABOR $ 122.00 CVD CONSTRUCTION INC OPERATOR & BOOM TRUCK $ 125.00 DC BOOTH SOCIETY INC SHARE OF NET REVENUE, 2 VV SP $ 3,734.29 ELKHORN RIDGE @ FRAWLEY RANCH OCT 2020 TAX INCREMENT DUE DEV $ 12,115.51 NEWHOUSE ENTERPRISES INC LEDGER SZ PAPER/CALENDARS $ 514.92 FELSBURG HOLT & ULLEVIG JACKSON BLVD BRIDGE DESIGN $ 7,019.03 VIEHAUSER ENTERPRISES LLC PADLOCKS/KEYS $ 128.41 GOVT FINANCE OFFICERS ASSN REGISTRATION FEE, M DENEUI $ 180.00 HAWKINS INC CHEMICALS $ 1,719.30 HEARTLAND PAPER CO JANITORIAL $ 415.61 HEISLER HARDWARE PARTS/TOOLS/EQUIP/SUPPLIES $ 396.36 KNECHT HOME CENTER INC PARTS/TOOLS/EQUIP/SUPPLIES $ 3,041.58 KNIGHT SECURITY INC MONITORING, 11/20 - 10/21 $ 480.00 LAKESIDE EQUIPMENT CORP PARTS $ 474.00 LEE, DUSTIN BOOT ALLOWANCE $ 100.00 LOWE ROOFING INC CITY HALL ROOF PROJECT $ 13,498.50 M & T FIRE AND SAFETY INC MIRROR $ 606.81 MATTHEWS INTL CORP (3) 5 X 8 BRONZE PLAQUES $ 498.50 MEREDITH SERVICES CO INC EXCAVATION/LABOR $ 2,760.00 PATTLEN ENTERPRISES INC DB PARTS $ 2,611.71 NORTHERN HILLS VENTURES IT SERVICES $ 13,516.06 MOSSET, COREY HEAVY COMMERCIAL DOOR $ 2,030.62 NSG LOGISTICS, LLC ICE SLICER $ 8,921.09 PETTY CASH PLAT FILING FEES $ 247.00 QUIK SIGNS INC COPIES/LAMINATE/BIND $ 499.75 RCS CONSTRUCTION INC JACKSON BLVD STREET, PHASE I & II $ 409,740.37 ROSENBAUM'S SIGNS INC SIGN CHANGE OUT $ 204.25 SACRISON ASPHALT INC LIMESTONE $ 1,115.60 SD DEPT OF HEALTH HEP B $ 30.00 SD POLICE CHIEF'S ASSOC TESTING MATERIALS $ 97.00 SONNEL TECHNOLOGIES LLC HARWARE INSTALL/SETUP $ 5,577.87 SOUTH DAKOTA DEPT OF LABOR AMENDED QTR ENDING 9-30-2020 $ 1,035.67 SPEARFISH AUTO SUPPLY PARTS/SUPPLIES/EQUIP $ 3,002.64 SPEARFISH LUMBER CO SPRAY PAINT $ 4.49 STATE OF SD-EXECUTIVE MGMT SEP 2020 CENTREX SERVICE $ 14.10 STEC'S INNOVATIVE SAFETY SEP 20 SAFETY REWARDS PROGRAM $ 712.06 TASC 4TH QTR FSA ADMIN FEE $ 353.00 TRAFFIC CONTROL CORP AMBER LED'S $ 32.00 TRITECH SOFTWARE SYSTEMS ANNUAL MAINTENANCE FEE $ 50,565.97 TYLER TECHNOLOGIES INC NOV 20, MONTHLY MAINT FEES $ 166.00 VERIZON WIRELESS - VSAT INVESTIGATIONS $ 120.00 WALMART COMMUNITY GROCERY/OFFICE/TECH/JANITORIAL $ 708.68 ZANDSTRA CONSTRUCTION SKY RIDGE DEV - PHASE I $ 250,296.71 $ 868,359.53  October 2020 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $8,109.88 1.24% $7,533.58 $576.30 1.44% City Administrator 21,032.17 3.22% 16,578.48 4,453.69 3.16% City Attorney 9,820.64 1.50% 8,139.20 1,681.44 1.55% Finance 28,505.14 4.37% 22,649.45 5,855.69 4.32% Human Resources 7,735.42 1.19% 6,288.00 1,447.42 1.20% Gov't Bldgs 12,301.63 1.88% 9,837.42 2,464.21 1.88% PW Admin 29,206.89 4.47% 23,627.21 5,579.68 4.51% Police 153,785.01 23.56% 118,927.25 34,857.76 22.69% Fire 27,240.33 4.17% 24,691.90 2,548.43 4.71% Bldg Inspect 17,805.12 2.73% 14,137.60 3,667.52 2.70% Streets 39,223.81 6.01% 31,732.66 7,491.15 6.06% Cemetery 4,524.35 0.69% 3,662.80 861.55 0.70% Animal Control 3,811.87 0.58% 2,838.85 973.02 0.54% Recreation/Aquatic 39,199.02 6.01% 30,815.64 8,383.38 5.88% Parks 27,686.82 4.24% 22,038.01 5,648.81 4.21% Library 21,360.49 3.27% 17,317.08 4,043.41 3.30% Plan & Zone 17,192.72 2.63% 13,963.20 3,229.52 2.66% Motor Pool 10,197.09 1.56% 8,472.63 1,724.46 1.62% Wildland Fire 42,368.13 6.49% 38,038.02 4,330.11 7.26% Police Comm 30,742.97 4.71% 23,649.67 7,093.30 4.51% SAFER Grant 696.11 0.11% 557.81 138.30 0.11% Water 15,592.12 2.39% 10,911.22 4,680.90 2.08% Electric Production 14,756.51 2.26% 12,021.95 2,734.56 2.29% Sewer 14,729.98 2.26% 10,262.22 4,467.76 1.96% WWTP 27,165.54 4.16% 22,097.61 5,067.93 4.22% Solid Waste 24,931.93 3.82% 20,653.12 4,278.81 3.94% Campground 2,951.00 0.45% 2,601.27 349.73 0.50% Totals $652,672.69 100.00% $524,043.85 $128,628.84 100.00% Credit Card Fees Sep $5,615.28 Grand Total $658,287.97 Discussions – Councilmember Eisenbraun noted his final council meeting will be December 7, 2020 as he will be moving from Spearfish. Mayor Boke declared that all city council meetings and committee meetings through the year-end will be held via Zoom only to assist in reducing the community spread of COVID-19. Public comment section was opened at 6:04 p.m. with comments received from resident John Dale regarding COVID-19 and election day. There being no further business, Clark moved, Eisenbraun seconded and all voted to adjourn at 6:07 p.m. Dated this 2nd day of November 2020. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.