Library Board of Trustees

Library Board of Trustees Meeting Thursday, November 12, 2020, at 3:30 p.m. Meeting via Zoom Minutes Roll Call – Kelly Kirk, Chris Davis, Sheleen Bauer, Larry Klarenbeek, Amber Wilde, Ashley McDonald Consent Agenda Approval of previous meeting minutes – Chris moved to approve. Larry seconded. Approved unanimously. Financial report and bills – No expenditures from the Fines Account were submitted for this month. Discussion Items Director’s Report State Level: We are working to complete the work on our Wi-Fi update that was made possible by the CARES Act funding we received through the State Library. It has to be completed and the paperwork submitted by the end of the year. Black Hills Library Consortium: We are working to establish a procedure to allow libraries to put additional collection funds and donation money toward our joint e-book collection. We have been able to do this in the past, but changes to the OverDrive Marketplace setup has made it more difficult. Local Projects: Staff are working on completing the labeling projects began during our closure. Staffing: Tom Stulken has accepted the full-time librarian position vacated by Eric Broussard in May. He will go to full time later this month. His half-time position will not be filled. This may mean a reduction in adult programming by staff and a greater emphasis on bringing in speakers and/or helping to promote events by other entities within the community. Training: We will be working on training Tom to do some of the duties he will be taking on as part of his new position. Circulation Statistics: September 2020 Total Total Loans Renewals -------- -------- 5,050 1,256 October 2020 Total Total Loans Renewals -------- -------- 5,381 1,518 Strategic Plan Update - Objectives at this time involved programming and have been delayed until later this year due to Covid. Technology Plan Update – Assess computer replacement needs. A new computer is required for the microfilm machine and has been ordered. Items from the Board – Action Items Evaluation of current COVID procedures – Amber is not recommending any changes to current procedures at this time. Staff have increased mask wear even outside of public areas. Programming will continue virtually only. Staff is looking at a way to hold our puppet show planned for the summer and sponsored by the SD Humanities Council virtually before the end of the year. If staff members are out due to COVID, we may need to reduce hours, and board members will be notified of those changes. Review of fee schedule – Amber is not recommending any changes. Larry moved to approve as is. Chris seconded. Approved unanimously. Board member recommendation – Chris moved to recommend that Julie Gardner and Fred Romkema be appointed as replacements for Josh Horak and Ronald Edstrom. The meeting was adjourned at 4:00 p.m. Next meeting: January 14, 2021, at 3:30 p.m.