City Council

Spearfish City Council Special Session Minutes December 29, 2020 4:15 p.m. The Spearfish City Council met at 4:15 p.m. on Tuesday, December 29, 2020 via Zoom. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee. Absent: None. Also present: City Administrator Harmon, City Planner Watson, City Attorney McDonald, Human Resource Director Mathis, Finance Officer DeNeui, Public Works Director Lee, Public Safety Director Rotert, and Police Chief Jacobs. Jacobs moved, Hodgs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the agenda. No potential conflicts of interest were declared. Consent Agenda – Clark moved, Klarenbeek seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated December 21, 2020. Ordinance 1338 – Jacobs moved, Klarenbeek seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the second reading of Ordinance 1338 – An Ordinance Supplementing the 2020 Appropriations Ordinance No. 1302 of the Code of Ordinances, City of Spearfish, South Dakota. Contingency Transfers – Hodgs moved, Jacobs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the following contingency budget transfers totaling $63,800: 101-41930-4224 General Fund-Information Systems-Software Maintenance Fees $ 25,000 101-41930-4341 General Fund-Information Systems-Computer Software $ 1,500 101-42320-4110 General Fund-Building Inspection-Salaries/Wages $ 5,000 101-42320-4150 General Fund-Building Inspection-Employee Health Ins. $ 2,000 101-42320-4223 General Fund-Building Inspection-Credit Card Fees $ 3,500 101-42320-4263 General Fund-Building Inspection-Safety/Clothing/Food $ 1,000 101-46330-4210 General Fund-Economic Development-Insurance $ 600 201-45190-4560 Second Penny-Community Support-Grants $ 25,000 202-46530-4282 Hospitality Tax Fund-Promoting the City-Natural Gas $ 200 Supplement – Clark moved, Jacobs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the following supplements for grant proceeds and insurance recoveries: 101-41920-4252 General Fund - Government Buildings - Repair of Structures $ 66,000 101-41920-4340 General Fund - Government Buildings - Machinery & Equipment $ 34,500 101-41930-4340 General Fund - Information Systems - Machinery & Equipment $ 55,000  101-42110-4340 General Fund - Police - Machinery & Equipment $ 18,128 295-42290-4110 SAFER Grant-Fire Department-Salaries and Wages $ 8,000 Sources: 101-33100 General Fund - Federal Grants $ 89,500 101-39140 General Fund - Compensation for Loss or Damages $ 84,128 295-33100 SAFER Grant- Federal Grants $ 8,000 Transfer – Clark moved, Hodgs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve a transfer of $500,000 from 604- Sewer Fund to 201- Second Penny Sales Tax Fund, as budgeted. Bill List – Clark moved, Klarenbeek seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the bill list dated December 29, 2020 as follows: Vendor Description Amount 3D SPECIALTIES INC SIGNAGE $ 2,691.25 A & B WELDING SUPPLY CO GASSES $ 171.21 ABSOLUTE EXHIBITS INC FACE MASKS $ 875.50 AGA 12/9/20 WEBINAR $ 25.00 AMAZON CAPITAL SERVICES GLOVES $ 1,307.18 AMZN MKTP US OFFICE/TECH $ 483.67 AMERICAN LEGAL PUBLISHING CODES ONLINE 2021 $ 395.00 AMERICAN RED CROSS TRAINING $ 1,160.00 APPLIED CONCEPTS INC EQUIPMENT $ 20,426.00 BAKER & TAYLOR BOOKS $ 1,013.49 BANKERS ADVERTISING COMPANY INSERT SHEETS $ 41.60 BLACK HILLS ENERGY NOV/DEC 2020 ELECTRICITY $ 6,013.29 BHSU PRINTING CENTER DEC 2020 MACHINE INSERTING $ 115.15 BLACK HILLS LIBRARY CONSORTIUM OVERDRIVE: BLACKHILLS $ 7,300.42 BLACK HILLS URGENT CARE COVID ANTIBODY TESTS/SCREEN $ 3,229.00 BOMGAARS SUPPLY INC TOOLS/PARTS/SUPPLIES/EQUIPMENT $ 2,807.48 BRIGHTGUY INC EQUIPMENT $ 155.50 BUTLER MACHINERY CO PARTS $ 361.54 BUTTE ELECTRIC COOP ELECTRIC 10/24/2020 - 11/24/20 $ 50,768.13 CALIBRATION TECHNICIANS SENSORS/PARTS/EQUIPMENT $ 2,759.08 VISUAL WORKS INC NOV 20 ONLINE RESERVATIONS $ 20.00 CASEYS GENERAL STORE FUEL $ 35.71 CDW GOVERNMENT COMPUTER $ 744.13 CENGAGE LEARNING BOOKS $ 36.58 CHAIN SAW CENTER PARTS/EQUIPMENT $ 157.02 SPEARFISH CHAMBER OF COMMERCE MEMBERSHIP $ 900.00 CHRIS SUPPLY CO PARTS/EQUIPMENT $ 114.71 CITY OF SPEARFISH CC OFFICE SUPPLIES $ 2.40 CLIMATE CONTROL SYSTEMS PARTS/EQUIP/LABOR $ 654.19 COBAN TECHNOLOGY EQUIPMENT $ 922.00 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE $ 351.00 COMMON GROUNDS COFFEE $ 30.00 DG INVESTMENT INTERMEDIATE EQUIPMENT REPAIR $ 99.49 CORE & MAIN LP METERS/PARTS/SUPPLIES $ 19,141.69 DEMCO INC SUPPLIES/EQUIPMENT $ 1,598.01 ZW USA INC 6,000 DOG WASTE BAGS $ 144.83 DRI-VOICE OF THE DEFENSE MEMBERSHIP DUES $ 195.00 ECOLAB PEST ELIMINATION PEST CONTROL PROGRAMS $ 303.66 EQUIPMENT SERVICE PROFESSIONALS FALL MAINTENANCE $ 254.85 NEWHOUSE ENTERPRISES INC CALENDAR $ 4.99 EVIDENT INC SECURITY/EVIDENCE BAGS $ 231.27 FASTENAL CO PARTS $ 31.15 FIB - TRAVEL CARD MISC VENDORS FUEL $ 300.14 FIB-AP PURCHASE CARDS ITEMIZED BY VENDOR, $183,413.67 $ - EDDIE'S TRUCK CENTER PARTS/LABOR $ 1,389.50 GALLS LLC EQUIPMENT/BOOTS/APPAREL $ 884.75 GRAINGER INC SUPPLIES/EQUIPMENT/SIGNAGE $ 674.28 GUNDERSON TRUCKING INC TRANSPORT WWTP TO GILLETTE $ 4,500.00 HDR ENGINEERING EXIT 17 SPORTS COMPLEX CONCEPT $ 9,376.25 HAWKINS INC CHEMICALS $ 2,890.08 HEIMAN FIRE EQUIPMENT INC EQUIPMENT $ 4,224.24 HEISLER HARDWARE PARTS/TOOLS/SUPPLIES $ 447.39 IACP INC DUES, 2/1/2021 - 01/31/2022 $ 875.00 ICONIC METALGEAR EQUIPMENT $ 4,219.40 JENNER EQUIPMENT CO PARTS $ 1,651.40 CATON, NICHOLAS MEALS $ 100.00 KLJ SOLUTIONS HOLDING CO XWIND RUNWAY/WILDLIFE FENCE $ 31,234.31 KNECHT HOME CENTER INC LUMBER/PARTS/SUPPLIES $ 2,366.55 LAW ENFORCEMENT RISK MGMT ONLINE SEMINAR $ 295.00 BRUNSWICK CORP PARTS $ 7.18 M & T FIRE AND SAFETY INC PARTS $ 498.59 MID-AMERICAN RESEARCH CHEMICAL JANITORIAL $ 234.43 MEIERHENRY SARGENT LLP SALES TAX REV BONDS, 2020 $ 15,000.00 MIDCO 11/12-12/11 CABLE TV/INTERNET $ 686.27 MONUMENT HEALTH SCREENINGS $ 140.00 MONUMENT HEALTH HOME + PHARM FLU SHOT CLINIC $ 42.36 MURPHY PETROLEUM TRANSPORT USED ANTIFREEZE DISPOSAL $ 205.00 NORTHERN HILLS VENTURES IN O365 PRORATED $ 25.97 PRO WINDMILL INC MONTHLY AIR CARE $ 238.00 COLEEN CALNAN REFUND - CAMPGROUND $ 400.00 WEST RIVER TRANSIT AUTHORITY 2020 VEHICLE MATCH ALLOCATION $ 25,000.00 PRAIRIE SUPPLY INC PARTS/EQUIP $ 76.96 PRECISION MECHANICAL LLP RECLAIMING $ 1,840.00 PUBLIC SAFETY EQUIPMENT PUMP $ 609.20 ROSEN & ROSEN INDUSTRIES APPAREL $ 358.55  RAPID DELIVERY DEC 2020 DELIVERIES $ 52.92 RCS CONSTRUCTION INC JACKSON BLVD - PHASE 2 $ 10,878.94 ROLANDO PRINTED SPECIALTIES SIGNAGE $ 33.00 RIVERSIDE TECHNOLOGIES INC HP ELITEDESK 800 G6 X 2 $ 1,638.00 RUNNING SUPPLY INC WORK STAND/PLANER $ 641.98 RUSHMORE COMMUNICATION INC EQUIPMENT/LABOR $ 2,600.00 SERVALL TOWEL & LINEN JANITORIAL $ 699.65 SESAC INC LICENSE THRU 12/31/2021 $ 483.00 SKILLPATH REGISTRATION $ 149.00 SONNEL TECHNOLOGIES LLC NEW VEHICLE SETUP $ 13,477.54 SOUTH DAKOTA RETAILERS ASSOC CERTIFICATION $ 175.00 VIVI BENE INC ELEC PARTS/LABOR $ 283.06 SPEARFISH AUTO SUPPLY PARTS/EQUIPMENT $ 1,547.12 SWANK MOTION PICTURES INC WIDESCREEN DVD $ 435.00 SYMBOLARTS COINS $ 620.25 MACKENZIE ENTERPRISES PARTS $ 319.09 THE UPS STORE #5137 SHIPPING $ 511.28 THOMSON REUTERS WEST NOV 20 WEST PROFLEX $ 598.05 TIME EQUIPMENT RENTAL & SALES PARTS $ 248.85 TWO WHEELER DEALER CYCLE PARTS/LABOR $ 120.00 USA BLUE BOOK EQUIPMENT $ 10,948.97 CITY OF SPEARFISH NOV 2020 W/S/G $ 1,171.17 CLARITY TELECOM LLC 11/16 - 12/15 TELEPHONE $ 4,404.30 VERIZON WIRELESS 10/24 - 11/23 WIRELESS $ 4,127.98 WALL STREET JOURNAL WALL STREET JOURNAL DEC SUB $ 22.49 WALMART KITCHEN/OFFICE/JANITORIAL $ 661.24 WELLS PLUMBING CORP PARTS $ 73.14 WESTERN COMMUNICATIONS BATTERIES $ 2,335.00 WESTERN STATES FIRE PROTECTION ANNUAL INSPECTION $ 250.00 ZANDSTRA CONSTRUCTION SKY RIDGE DEV - PHASE I $ 940,661.59 ZOW, LLC LIGHT POLE BANNERS $ 4,139.50 $ 1,243,170.08 Mayor Boke noted the decline in COVID-19 numbers is a positive trend and the possibility of in- person meetings will be re-evaluated in January 2021. Public Safety Director Rotert spoke of a social media issue involving a police officer. A public statement and video of the incident will be provided from the Police Department soon. Public comment section was opened at 4:32 p.m. with no comments received. There being no further business, Clark moved, Herrmann seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to adjourn at 4:33 p.m. Dated this 29th day of December 2020.  CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.