City Council

Spearfish City Council Regular Session Minutes December 21, 2020 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, December 21, 2020 via Zoom. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Herrmann, Hodgs, Jacobs and Klarenbeek. Absent: None. Also present: City Administrator Harmon, City Planner Watson, Parks and Recreation Director Ehnes, City Attorney McDonald, City Engineer Mathis, Finance Officer DeNeui, Public Works Director Lee, Public Safety Director Rotert, Police Chief Jacobs, Fire Chief Ladson and Project Engineer Kean. Klarenbeek moved, Clark seconded and with Clark, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the agenda. Nominations – Mayor Boke nominated John Lee for Ward III Council Member to be appointed to fill the position until April 2021 election. Klarenbeek moved, Hodgs seconded and with Clark, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the nomination. Jacobs moved, Clark seconded and with Clark, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to cease nominations. Appointment – Hodgs moved, Jacobs seconded and with Clark, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to appoint John Lee to Ward III Council Member position until the April 2021 election. Adjourn – Clark moved, Jacobs seconded and with Clark, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to adjourn the old council. Oath – Finance Officer DeNeui administered the Oath of Office to John Lee. At 5:36 p.m. the newly appointed Common Council reconvened session. Roll call was taken with the following members present: Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee. Absent: None. No potential conflicts of interest were declared. Consent Agenda – Clark moved, Herrmann seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated December 7, 2020. B. Approve the treasurer’s report dated November 30, 2020. Award – Clark moved, Herrmann seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to award the lowest responsive and responsible bid for the 2021 Street Repairs Project to A&L Contractors, LLC at a total amount of $243,227.27. Final Project – Hodgs moved, Jacobs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the final over/under Change Order #4 for the 2019 Jackson Boulevard Street & Utility Improvements - Phase 1 for a net increase of $61,361.88 (an increase of $170,352.99 and a decrease of $108,991.11) (+1.58%), revised overall completion date of June 14, 2020 and authorization for the Mayor to sign the Certificate of Final Completion and Acceptance setting August 1, 2020 as the date the two (2) year warranty begins. These changes resulted in a total net increase of $184,339.35 (+4.73%) to the contract amount. Agreement – Herrmann moved, Clark seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the S.F.P. Youth Sports Complex and RTP Rec Path Lease Agreement between Spearfish Forest Products, Inc./Spearfish Pellet Company, LLC and the City of Spearfish. Set Bid Opening – Clark moved, Herrmann seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to set the bid opening for the Exit 8 area Community Path Project - Hillsview Rd, & S.F.P. Sports Complex for February 3rd, 2021 at 1:30 pm in the City Council Chambers. Ordinance 1338 – Klarenbeek moved, Jacobs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the first reading of Ordinance 1338 – An Ordinance Supplementing the 2020 Appropriations Ordinance No. 1302 of the Code of Ordinances, City of Spearfish, South Dakota. The ordinance was revised from the first reading held on December 7, 2020 so a new first reading is required. Write off – Jacobs moved, Hodgs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to write off $5,040.41 of utility accounts and $619.00 of restricted use site charges deemed uncollectible. Public Hearing – A pubic hearing was opened at 5:51 p.m. to consider an application from Visit Spearfish for a special malt beverage license for the 605 Black Hills Classic on September 11, 2021 from noon to 10:00 p.m. at the Lion’s Park. No oral or written comments were received and the hearing was closed. License – Clark moved, Herrmann seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve an application from Visit Spearfish for a special malt beverage license for the 605 Black Hills Classic on September 11, 2021 from noon to 10:00 p.m. at the Lion’s Park. Public Hearing – A public hearing was opened at 5:52 p.m. to consider Ordinance 1337 – An Ordinance Amending Appendix A – Zoning of the Revised Ordinances of the City of Spearfish by Zoning Certain Property. No oral or written comments were received and the hearing was closed. Ordinance 1337 – Jacobs moved, Hodgs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the second reading of Ordinance 1337 – An Ordinance Amending Appendix A – Zoning of the Revised Ordinances of the City of Spearfish by Zoning Certain Property and set public hearing for December 21, 2020. Set Public Hearing – Herrmann moved, Klarenbeek seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to set a public hearing for January 19, 2021 for Resolution 2021-01 to vacate a public access easement. Resolution 2020-35 – Clark moved, Herrmann seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to adopt Resolution 2020-35 as follows: RESOLUTION 2020-35 A RESOLUTION TO DECLARE CERTAIN PERSONAL PROPERTY SURPLUS WHEREAS, the City of Spearfish is the owner of 1 Armor Express Duty Vest, model # EXPG2-A- 11, serial # 1806129350, (hereinafter “Vest”); and 1 Glock Duty Weapon, model #23, serial #WYD705, (hereinafter “Glock”); WHEREAS, the Vest & Glock are no longer suitable for the purpose for which the City of Spearfish acquired them; NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Vest & Glock be declared surplus and sold according to state statues, including sale or trade. Dated this 21st day of December, 2020. CITY OF SPEARFISH By: _________________________________ Dana Boke, Mayor ATTEST: ______________________________________ Michelle DeNeui Finance Officer Adopted: December 21, 2020 Published: December 28, 2020 Effective: January 17, 2021 Proposal – Clark moved, Jacobs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to accept the proposal from Heiman Fire Equipment for the purchase of 33 sets of Fire-Dex Interceptor Turnout Gear at a cost of $101,804.34, funded from Fire Capital, General Fire and SAFER Fire Grant funds. Surplus – Herrmann moved, Hodgs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to accept the sealed bid for the 2016 Caterpillar Mini Paver AP 255-E submitted by EDI, Inc. d/b/a Johner & Sons for $75,425. Final Project – Clark moved, Hodgs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the final over/under Change Order #2 for the WWTP Equalization Basin Project for a decrease of $3,560.14 (-0.55%) and authorization for the Mayor to sign the Certificate of Final Completion and Acceptance setting October 8, 2020 as the date the two (2) year warranty begins. These changes resulted in a total net increase of $25,055.57 (+3.87%) to the contract amount. Bill List – Klarenbeek moved, Jacobs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the bill list dated December 21, 2020 as follows: Vendor Description Amount 3RD DEGREE SCREENING INC SIGNAGE $ 32.50 A & B BUSINESS INC DEC 20 CONTRACT BASE RATE $ 2,529.06 A & B WELDING SUPPLY CO GASSES $ 186.15 AE2S JACKSON BLVD ST/UTILITY IMP $ 3,200.00 ALLIED 100 LLC DEFIBTECH BATTERY PACK $ 253.00 ALLIED CONSTRUCTION INC PARTS/LABOR $ 4,361.09 ALLSTATE PETERBILT CO PARTS $ 1,153.46 AMAZON CAPITAL SERVICES OFFICE/TECH/EQUIP/BOOKS/AV $ 3,726.61 AMZN MKTP US OFFICE/TECH/EQUIP $ 1,284.39 ARGUS LEADER MEDIA #1085 SUBSCRIPTION $ 438.71 ATLANTIC POLY INC CLEAR BAGS ON ROLLS $ 381.05 BAKER & TAYLOR BOOKS $ 1,543.20 BELLE FOURCHE LANDFILL NOV 2020 SOLID WASTE DISPOSAL $ 25,934.50 BLACK HILLS ENERGY NOV/DEC 2020 ELECTRICITY $ 8,453.26 BHSU PRINTING CENTER EMPLOYEE BROCHURES $ 174.06 BHSU STUDENT FINANCIAL SERVICES TUITION REIMBURSEMENT $ 1,500.00 BLACK HILLS CHEMICAL CORP JANITORIAL $ 813.93 BLACK HILLS PIONEER NOVEMBER LEGALS/MARKETING $ 1,138.56 BLACK HILLS PSYCHOLOGY LLC CLINICAL INTERVIEW $ 525.00 BLACK HILLS PURE INC BOTTLED WATER/COOLER RENTAL $ 60.50 BLACK HILLS WINDSHIELD REPAIR $ 275.00 BUILDERS FIRSTSOURCE INC PARTS $ 106.00 BULBS.COM AIRFIELD LAMPS X 10 $ 249.90 BUTTE ELECTRIC COOP 9/24 - 10/24 ELEC $ 45,658.39 CABELA'S BOAT/TROLLING MOTOR $ 749.98 VISUAL WORKS INC OCT 2020 ONLINE RESERVATIONS $ 632.00 CENGAGE LEARNING BOOKS $ 152.93 CENTURYLINK INC DEC 2020 TELEPHONE/INTERNET $ 349.80 CITY OF SPEARFISH CC OFFICE/SUBSCRIPTION $ 136.64 CLAUSER MACHINE WORKS PARTS/LABOR $ 665.00 CLIMATE CONTROL SYSTEMS 4TH QTR CITY HALL PM AGRMT $ 8,168.94 COCA-COLA BOTTLING CO COFFEE/CONCESSIONS $ 953.05 DIAS, GREGORY K PARTS/LABOR $ 174.71 DG INVESTMENT INTERMEDIATE MONITORING 11/1/20-10/31/21 $ 360.00 CORE PRODUCTS LLC SUPPLIES $ 1,019.83 CREEKSIDE DEVELOPMENT LLLP DEC 2020 TIF INCREMENT DUE DEV $ 3,263.99 CRUM ELECTRIC SUPPLY CO PARTS $ 1,047.23 CULLIGAN SOFT WATER CORP BOTTLED WATER X 11 $ 156.00 DENR SPORTS COMPLEX IRRIGATION WELL $ 700.00 NORTHERN HILLS VENTURES IN GRAPHIC DESIGN, MASK UP $ 250.00 DOLAN CONSULTING GROUP TRAINING - C SMITH $ 995.00 MEDNANSKY, DOUGLAS STREET LIGHT GLOBE $ 126.10 ECOLAB PEST ELIMINATION PEST CONTROL PROGRAMS $ 177.09 EDMO DISTRIBUTORS INC PARTS $ 1,728.92 ELKHORN RIDGE @ FRAWLEY RA DEC 2020 TAX INCREMENT DUE DEV $ 2,443.04 NEWHOUSE ENTERPRISES INC OFFICE SUPPLIES $ 144.04 FIB - TRAVEL CARD MISC VEN FUEL/LODGING $ 3,229.59 FIB-AP PURCHASE CARDS ITEMIZED BY VENDOR, $123,205.12 $ - EDDIE'S TRUCK CENTER PARTS/LABOR $ 2,048.36 GALLS LLC APPAREL $ 520.87 GAMETIME PLAYGROUND EQUIPMENT $ 11,019.26 GRAINGER INC PARTS $ 428.68 GREAT WESTERN TIRE INC PARTS/LABOR $ 1,804.96 GRIZZLY INDUSTRIAL DUST COLLECTION EQUIP $ 233.02 HDR ENGINEERING INC EXIT 17 SPORTS COMPLEX CONCEPT $ 25,185.39 HEIMAN FIRE EQUIPMENT INC GLOVES $ 2,860.55 HILLYARD SIOUX FALLS JANITORIAL $ 405.28 HILT CONSTRUCTION INC GUARDRAIL REPAIR $ 2,525.00 HIRE AUTHORITY INC MBI INTERVIEW GUIDE GENERATOR $ 299.00 HYDRO FLASK MUGS/CAPS $ 689.15 INGRAM LIBRARY SERVICES BOOKS $ 847.77 INDUSTRIAL SAFETY PRODUCTS EQUIPMENT $ 893.18 KIESLER POLICE SUPPLY INC GLOCKS $ 555.25 KLJ SOLUTIONS HOLDING CO PHASE 3, AMP CROSSWIND RUNWAY $ 6,630.65 LINDSTAD'S ALIGNMENT/BRAKE LABOR $ 100.00 LITTLE CAESARS MEALS $ 58.32 LJ DESIGN/CONCEPT SEATING SHIPPING $ 33.04 LOU'S GLOVES INC LARGE/XL $ 433.00 LUEDERS FOOD CENTER EMPLOYEE GIFT $ 896.70 JJ SCHOLL INC DETAIL 6 TRUCKS $ 1,200.00 MONTANA-DAKOTA UTILITIES 11/5 - 12/7 NATURAL GAS $ 5,358.70 MENARDS PARTS/EQUIP $ 134.76 MIDCO NOV 2020 CABLE TV/INTERNET $ 982.70 MIDCONTINENT TESTING LABS, NOV 20 WATER TESTING $ 428.25 MONEY MOVERS OCT 2020 MAINTENANCE FEE $ 7.00 VAN DER VORSTE, RY W 2020 LEVELING PROJECT X 9 $ 1,700.00 NFPA NATL FIRE CODE ONLINE SUBSCRIP $ 1,495.00 NORTHERN HILLS TRNG CENTER JANITORIAL $ 213.52 PRO WINDMILL INC AIR CARE $ 773.00 SOUTH DAKOTA ONE CALL NOV 2020 MESSAGE FEES $ 147.00 QUIK SIGNS INC SIGNAGE $ 52.33 QUINN CONSTRUCTION, INC WILDLIFE EXCLUSION FENCE $ 125,473.18 MITCHELL HOTEL LLC LODGING 12/11/2020, B EARL $ 73.26 RCS CONSTRUCTION INC JACKSON BLVD - PHASE 2 $ 462,484.82 RUNNING SUPPLY INC TOOLS/EQUIP $ 179.99  SACRISON ASPHALT INC LIMESTONE $ 431.40 SANITATION PRODUCTS INC PARTS/LABOR/TRANSPORT $ 4,343.12 SCOTT PETERSON MOTORS INC PARTS/LABOR $ 5,730.91 SERVALL TOWEL & LINEN JANITORIAL $ 746.01 SHERWIN WILLIAMS CO PAINT $ 1,830.40 SIERRA DESIGN INC POSTCARDS, DOUBLE SIDED $ 1,755.00 SONNEL TECHNOLOGIES LLC REPAIR $ 13,567.54 VIVI BENE INC PARTS/LABOR $ 823.80 SPEARFISH LUMBER CO PERMASHIELD $ 419.10 ST PAUL STAMP WORKS INC 500 ANIMAL TAGS $ 152.55 STAMPS.COM MONTHLY FEE/ PARTIAL REFUN $ 8.71 STATE OF SOUTH DAKOTA LABORATORY $ 175.00 STATE OF SD-EXECUTIVE MGMT NOV 2020 TELEPHONE $ 15.64 STEC'S INNOVATIVE SAFETY S NOV 2020 SAFETY REWARD POINTS $ 305.00 STEERFISH STEAK & SMOKE MEAL $ 28.61 MINNESOTA CONWAY FIRE AND ANNUAL MAINTENCE, EXTINGUISH $ 5,351.25 SUPERIOR SANITATION LLC NOV 20 PORTABLE RR'S $ 2,288.00 THOMSON REUTERS WEST OCT 2020 WEST PROFLEX DATABASE $ 498.12 US BANK SALES TAX REVENUE BONDS $ 1,200.00 USPO MASK UP SPEARFISH $ 1,666.28 VANWAY TROPHY & AWARD PLAQUES X 5 $ 405.00 CLARITY TELECOM LLC 10/16 - 11/15 TELEPHONE $ 4,190.38 VERIZON WIRELESS EQUIP BILL INCENTIVE CREDIT $ 8,334.63 VISTAPRINT CORP SOLUTIONS CREDIT VOUCHER $ 1,260.00 WALMART.COM 3 SMART TVS $ 3,477.16 WELLS PLUMBING CORP CORRECT PYMT FROM 12/8/20 $ 39.60 INTEGRITY ACQUISITION LLC LABOR/SHOP CHARGE $ 259.63 WALL STREET JOURNAL SUBSCRIPTION $ 22.49 WHITE'S QUEEN CITY MOTORS PARTS RETURN $ 588.21 WISHBONE FENCING COMPANY FENCING $ 4,600.00 ZOOM VIDEO STANDARD PRO ANNUAL $ 127.72 $ 855,414.40 Public comment section was opened at 6:18 p.m. with comments received from resident Joe Jorgensen thanking the Council for action on Ordinance 1337 and welcoming John Lee back to the council member position. No other comments were received and the public comment section was closed at 6:19 p.m. There being no further business, Clark moved, Jacobs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to adjourn at 6:19 p.m. Dated this 21st day of December 2020. CITY OF SPEARFISH  By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.