City Council

Spearfish City Council Regular Session Minutes December 7, 2020 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, December 7, 2020 via Zoom. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek. Absent: None. Also present: City Administrator Harmon, City Planner Watson, Parks and Recreation Director Ehnes, City Attorney McDonald, Finance Officer DeNeui, Public Works Director Lee, Public Safety Director Rotert, Fire Chief Ladson and Project Engineer Kean. Clark moved, Hodgs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the agenda. Mayor Boke declared a conflict of interest on item 7B and Council President Hodgs would preside during the discussion and vote on that item. Consent Agenda – Klarenbeek moved, Hodgs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated November 16, 2020. B. Hire Patricia Penrose as a full-time (benefit-eligible) fitness and aquatics coordinator, grade 14, step 1, $18.55 per hour, effective 11/23/2020. Replacement position. C. Hire Barbara Heiting as a full-time (benefit-eligible) recreation center administrative assistant, grade 12, step 1, $17.09, effective on or after 12/14/2020. D. Move Daniel Van Holland to code enforcement/assistant city planner, grade 14, step 15, $24.89 per hour, effective 12/13/2020 (2021 grade/step scale). E. Authorize finance to make the fourth quarter budgeted administrative fees for personnel and information technology costs. F. Transfer $184,000 from 293-Spearfish Creek Fund to 604-Sewer Fund for Jackson Blvd Project storm sewer improvement costs. G. Transfer $10,000 from 202-Hospitality Tax Fund to 101-General Fund, budgeted. H. Transfer $50,000 from 201-Second Penny Sales Tax Fund to 294-Fire Capital Fund, budgeted. I. Transfer $590.84 from 305-TIF#5 Debt Service Fund to 101-General Fund, residual balance of closed TIF fund. J. Approve a property tax abatement for 2020 taxes payable in 2021 in the amount of $295 for a parcel sold to Lawrence County in July 2020. K. Approve a property tax abatement for 2020 taxes payable in 2021 in the amount of $132,160 for three parcels sold to the City of Spearfish in April 2020, the Sky Ridge Development parcels. L. Approve a property tax abatement for 2019 taxes payable in 2020 in the amount of $299.56 and 2020 taxes payable in 2021 in the amount of $327.94 for parcel eligible for exemption for disabled veteran. Ordinance 1338 – Eisenbraun moved, Hodgs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the first reading of Ordinance 1338 – An Ordinance Supplementing the 2020 Appropriations Ordinance No. 1302 of the Code of Ordinances, City of Spearfish, South Dakota. Council President Hodgs presided over the meeting. Agreement – Klarenbeek moved, Herrmann seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the Managed IT Services Agreement with Northern Hills Technology to begin January 1, 2021. Mayor Boke presided over the remaining meeting. Promote – Hodgs moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to promote Brandy Kean to full-time (benefit-eligible) public works director, grade 24, step 13, $49.75 (annual salary $103,480.00), effective after 12/8/2020, with authorization for the following vacation accrual - Employee shall be granted 4.62 hours of paid vacation per pay period, to begin accruing immediately upon commencement of employment with employer. Upon completion of six full and continuous years of service, 6.15 hours of paid vacation per pay period shall accrue. Upon completion of 25 full and continuous years of service, 40 additional hours of vacation shall be granted, and 7.70 hours of paid vacation per pay period shall be accrued. This is a replacement position. 2021 Grade & Step Scale – Hodgs moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the 2021 Grade & Step Scale to be effective 12/13/2020 (paid out on 1/4/2021 with a 1.7% cost of living adjustment). Individual wages will be published in the first city council minutes of 2021 as required by SDCL 6-1- 10. Proposal – Hodgs moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to accept the Condrey & Associates proposal to review and update the city’s compensation and classification system at a cost of $22,500. Agreement – Hodgs moved, Clark seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve a water service agreement for a property outside city limits at 1215 McGuigan Road. Ordinance 1337 – Hodgs moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the first reading of Ordinance 1337 – An Ordinance Amending Appendix A – Zoning of the Revised Ordinances of the City of Spearfish by Zoning Certain Property and set public hearing for December 21, 2020. Wildland Pay – Clark moved, Eisenbraun seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve firefighters Kody McCamly and Kelli Werner to be paid at the State AD-C rate of $19.52 per hour for wildland assignments. Change Order – Hodgs moved, Eisenbraun seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve Change Order 1 for the Sky Ridge Development – Phase 1, a net increase of $23,265.80 (+0.59%). Bill List – Clark moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to approve the bill list dated December 16, 2020 as follows: Vendor Description Amount A & B BUSINESS INC NOV 20 CONTRACT BASE/STAPLES $ 2,707.86 AE2S JACKSON BLVD ST/UTILITY IMP $ 9,600.00 AINSWORTH-BENNING INC WOODLANDS DR, H/C RAMP $ 275.00 ALLEGIANT EMERGENCY SVCS APPAREL $ 2,714.85 ALLIED CONSTRUCTION INC LABOR/REPAIRS/BP REFUND $ 14,072.74 ALPINE IMPRESSIONS APPAREL $ 834.00 AMAZON CAPITAL SERVICES EQUIP/OFFICE/JANITORIAL $ 2,396.52 AVENZA SYSTEMS INC MAPS PRO ANNUAL SUBSCRIPT $ 799.00 BAKER & TAYLOR BOOKS $ 590.61 BLACK HILLS ENERGY OCT/NOV ELECTRICITY $ 21,601.90 BHSU PRINTING CENTER PRINT JOBS/UTILITY BILL INSERTS $ 509.62 BLACK HILLS CHEMICAL CORP JANITORIAL $ 4,287.39 BOMGAARS SUPPLY INC TOOLS/EQUIP/BOOTS/SUPPLIES $ 1,581.04 BROWN, HEATH G PER DIEM $ 404.00 BUILDERS FIRSTSOURCE INC PARTS $ 656.28 BUTLER MACHINERY CO PARTS $ 90.40 CBH COOPERATIVE NOV 2020 GAS/DIESEL $ 15,111.23 CDW GOVERNMENT PARTS $ 1,415.32 CENGAGE LEARNING BOOKS $ 187.71 CHAIN SAW CENTER PARTS/LABOR/TOOLS $ 635.51 CHMELA, KORDEL REFEREE $ 137.50 CLAUSER MACHINE WORKS PARTS/LABOR $ 5,355.63 DIAS, GREGORY K PARTS/LABOR $ 1,178.42 CREEKSIDE DEVELOPMENT LLLP OCT TIF INCREMENT DUE TO DEV $ 3,392.88 DEMCO INC MEDIA PROTECTION/SECURITY $ 3,250.00 ADD INC TINT JOB $ 280.00 DMC WEAR PARTS LLC PARTS $ 198.73 EBSCO SUBSCRIPTION SERVICE ANNUAL MEMBERSHIPS $ 1,287.20 ELKHORN RIDGE @ FRAWLEY RANCH NOV 20 TAX INCREMENT DUE DEV $ 85,920.95 NEWHOUSE ENTERPRISES INC 10 CASES OF PAPER/OFFICE $ 430.13 FASTENAL CO PARTS $ 661.00 BDG INC PIPETECH SCAN SUPPORT TO 2022 $ 1,994.20 FMG INC EXIT 8 AREA PATH, PHASE I $ 3,584.40 VIEHAUSER ENTERPRISES LLC REPAIR KEYPAD LOCK/PARTS $ 121.94 GREAT WESTERN TIRE INC PARTS/LABOR $ 1,023.80 GUNDERSON TRUCKING INC TRANSPORT WWTP TO GILLETTE $ 3,000.00 HAGEMAN, THOMAS PER DIEM $ 158.00 HAWKINS INC CHEMICALS $ 9,674.30 HEISLER HARDWARE PARTS/SUPPLIES $ 1,418.62 HICKS, KIMBERLY PER DIEM $ 462.00 HUBER, TYLER REFEREE $ 25.00 JANVRIN, BRIDGER REFEREE $ 100.00 TODD EMERY COLLINS JET KITCHEN SINK, SNAPPERS $ 275.00 JOLOVICH, CODY PER DIEM $ 180.00 KANE, RACHEL REFEREE $ 375.00 KBHU-TV VIDEO RECORDING/EDITING $ 245.70 KNECHT HOME CENTER INC PARTS/TOOLS/SUPPLIES $ 3,328.40 KNIGHT SECURITY INC MONITORING $ 692.40 MG OIL COMPANY GREASE $ 113.31 MFX LLC PARTS $ 659.96 MONEY MOVERS NOV 2020 MAINTENANCE FEE $ 7.00 NARGEAR LLC EQUIPMENT $ 2,965.37 NATIONAL SHERIFFS' ASSOCIATION SOCIETY OF HOMELAND PROS $ 53.00 NORTHERN HILLS VENTURES IT SERVICES $ 13,846.78 NORTHERN TRUCK EQUIPMENT PARTS $ 3,395.00 PATRICK LEWELLEN TRAINING $ 180.17 SOUTH DAKOTA ONE CALL OCT 2020 MESSAGE FEES $ 166.95 PAUL, JACOB PER DIEM MEALS $ 56.00 PETTY CASH PLAT FILING FEES $ 509.00 POWELL, JACOB REFEREE $ 162.50 QUIK SIGNS INC SIGNAGE $ 117.71 R.A.D. SYSTEMS LICENSE RENEWAL - V LITTLE $ 75.00 RAPID DELIVERY NOV 2020 SERVICES $ 108.14 RCS CONSTRUCTION INC JACKSON BLVD - PHASE 2/WWTP $ 360,733.75 REED, THERESA DAWN DEC 2020 DOWNTOWN RR'S $ 450.00 SACRISON ASPHALT INC LIMESTONE $ 63.00 SCOTT PETERSON MOTORS INC PARTS/LABOR/SUPPLIES $ 3,866.29 SCOTT, NIKOLAS REFEREE $ 312.50 SD STATE PLUMBING COMMISSION ULMER, SPR-E1024-86-1262P $ 105.00 SDWWA 2021 RENEWALS $ 130.00 SPEARFISH ECON DEVELOPMENT 4TH QTR ALLOCATION $ 8,833.00 SHARKEY PLUMBING HEATING PARTS/LABOR $ 1,316.00 SHIMMER & SHINE BIN CLEANING MONTHLY DUMPSTER CLEANING $ 2,250.00 SIMON CONTRACTORS OF SD ROADSTONE $ 279.25 SOUTH DAK STATE TREASURER NOV 2020 SALES TAX $ 7,054.96 SPEARFISH AUTO SUPPLY PARTS/TOOLS/SUPPLIES $ 3,349.17 JOSEPH B MILLER PARTS $ 75.00 STATE BAR OF SOUTH DAKOTA 2021 BAR DUES $ 415.00 STEC'S INNOVATIVE SAFETY OCT 2020 SAFETY REWARD PTS $ 392.42 SUNSHINE TOWING 9/08/20 SVC CALL $ 75.00 SYSCO FOOD SERVICES OF MT CONVECTION OVEN $ 6,204.93 TRAFFIC SERVICES CO LLC PAVEMENT MARKING PAINT $ 8,696.00  TYLER TECHNOLOGIES INC FINANCIALS ANNUAL TO 12/31/202 $ 1,277.72 UTICA COLLEGE TUITION REIMBURSEMENT $ 1,500.00 CITY OF SPEARFISH NOVEMBER 2020 W/S/G $ 8,470.23 VIOLA SOFTWARE LLC WEBSITE DEVELOPMENT $ 1,190.00 WALMART OFFICE/GROCERY/SUPPLIES $ 479.69 WAUPACA NORTHWOODS LLC MULCH $ 396.50 WELLS PLUMBING CORP PARTS $ 185.91 WENZEL, WILLIAM W PER DIEM $ 462.00 ARAMARK UNIFORM & APPAREL AED REPLACEMENT BATTERY $ 289.95 INTEGRITY ACQUISITION LLC PARTS/LABOR $ 43.09 WISHBONE FENCING COMPANY FENCING $ 15,500.00 YACKLEY, BRADEN REFEREE $ 225.00 ZANDSTRA CONSTRUCTION SKY RIDGE DEV - PHASE I $ 708,544.56 $ 1,374,803.99 Council Seat – Mayor Boke thanked Council Member Eisenbraun for his service to the City and citizens of Ward III. Boke also nominated John Lee to fill the vacancy until the April 2021 election. Hodgs moved, Klarenbeek seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to appoint John Lee to the Ward III council position until the next regular City election. Public comment section was opened at 6:06 p.m. with comments received from Nathan Hoogshagen, Spearfish Downtown Business Association (SDBA) Executive Director, regarding a project titled Canopy of Lights. The project would provide five strands of lights to illuminate the 500, 600 and 700 blocks of Main Street. The SDBA and other organizers have started fundraising, raising nearly $7,000 so far, have been working with the downtown businesses for the necessary rigging to attach the lights and will continue to work with city staff and state authorities to obtain the necessary permissions to finalize and install the lights. No other comments were received and the public comment section was closed at 6:10 p.m. There being no further business, Clark moved, Jacobs seconded and with Clark, Eisenbraun, Herrmann, Hodgs, Jacobs and Klarenbeek voting aye, motion passed to adjourn at 6:11 p.m. Dated this 7th day of December 2020. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.