City Council

Spearfish City Council Regular Session Minutes February 1, 2021 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, February 1, 2021 via Zoom. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee. Absent: None. Also present: City Planner Watson, Parks and Recreation Director Ehnes, City Attorney McDonald, Finance Officer DeNeui, Public Works Director Kean, Public Safety Director Rotert, Police Chief Jacobs and Fire Chief Ladson. Klarenbeek moved, Jacobs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the agenda. No potential conflicts of interest were declared. Consent Agenda – Clark moved, Herrmann seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated January 19, 2021. B. Hire Kayden Drew as (benefit-eligible) project inspector, grade 18, step 14, $29.73 per hour, effective on 2/2/2021 or after. C. Hire Tracy Griebler as (benefit-eligible) assistant finance officer, grade 19, step 9, $28.29 per hour, effective 2/2/2021. D. Hire Scott Beal as (benefit-eligible) animal control/parking attendant, grade 11, step 1, $16.26 per hour, effective 2/2/2021 or after. E. Add Ashley Korber to the volunteer firefighter list. F. Set the bid opening for the 2021 City Weed Control Project for Wednesday, February 17, 2021, at 1:30 p.m. via Zoom. G. Set the bid opening for the 2021 CIPP Sanitary Sewer Lining Project for March 5, 2021, at 1:30 p.m. in the City Council Chambers. H. Set the bid opening for the Jackson Boulevard Bridge Rehabilitation Project for March 5, 2021, at 1:30 p.m. in the City Council Chambers. I. Set the bid opening for the Sandstone Hills Street Repair & Sewer Up-size Project for March 25, 2021, at 1:30 p.m. in the City Council Chambers. Resolution 2021-02 – Clark moved, Herrmann seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to adopt Resolution 2021-02 as follows: A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish:  CURRENT AMENDED/NEW ITEM AREA FEE DESCRIPTION AMOUNT AMOUNT SRAC-Annual Rec 1128 PARKS Membership Sr/Youth Couple $329.00 - Regular SRAC-Fitness Member Class 1149 PARKS $3.00 - Pass SRAC-Fitness Member Annual - 1150 PARKS $192.00 Class Membership SRAC-Fitness Member - 1151 PARKS $26.00 Monthly Class Membership SRAC-Fitness Member - 1152 PARKS $61.00 Quarterly Class Membership SRAC-Rec Center: Lookout 1184 PARKS $60.00 $60.00 Room Hourly Rate ¼ Room SRAC-Rec Center Fitness - 1189 PARKS $3.00 Class Member, per Hour SRAC-Rec Center: Group - 1190 PARKS $50.00 Fitness Room Rental, Deposit SRAC-Summer Rec-Minnows - 1228 PARKS $3.50 Daily Fee SRAC-Hourly Day Care, per 1241 PARKS $4.00 $6.00 Hour SRAC-Waterpark 3 Years and 1257 PARKS $2.00 - Under SRAC- Contracted Fitness New PARKS - Up to $20.00 Class (per class) SRAC-Climbing Shoes or New PARKS - $3.00 Harness Rental SRAC-Climbing Shoes and New PARKS - $5.00 Harness Rental Combination SRAC-Hourly Wall Rental New PARKS (Bouldering Only, 10 Climber - $30.00 Passes) SRAC-Hourly Wall Rental New PARKS (Roped Climbing, 10 Climber - $60.00 Passes) SRAC-Additional Climber Pass New PARKS - $3.00 for Wall Rental SRAC-Bouldering Wall New PARKS - $25.00 Monthly Membership  SRAC-Bouldering Wall Yearly New PARKS - $180.00 Membership CITY OF SPEARFISH ____________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer (SEAL) Adopted: February 1, 2021 Published: February 6, 2021 Effective: February 26, 2021 Plan – Klarenbeek moved, Hodgs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve a DRD Concept Plan Revision and Final Plan for an assisted living, memory care, and independent living facility and townhomes located at Tract P of the Elkhorn Ridge Addition. Update – Herrmann moved, Jacobs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to initiate an update to Zoning Appendix A., Zoning Article V. Supplementary Regulations, Section 3. Minimum off street parking requirements. Purchase – Clark moved, Jacobs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to purchase a new 2021 dump truck and plow from Sanitation Products under the Sourcewell Contract for $163,844, budgeted in Second Penny. Bill List – Jacobs moved, Hodgs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the bill list dated February 1, 2021 as follows: Vendor Description Amount ALLSTATE PETERBILT CO PARTS $ 123.38 AMAZON CAPITAL SERVICES TECH EQUIP/OFFICE/BOOKS/APPAREL $ 1,717.27 BAKER & TAYLOR BOOKS/CD PROCESSING $ 1,328.67 BLACK HILLS ENERGY DEC 20/JAN 21 ELECTRICITY $ 11,452.49 BHSU PRINTING CENTER JAN 2021 UTILITY BILL INSERT $ 220.50 BLACK HILLS CHEMICAL CORP JANITORIAL $ 854.27 BLACK HILLS PIONEER PAINT GRANT AD $ 18.29 BLACK HILLS WINDSHIELD REPAIRS, CTY 2773 $ 295.00 BOMGAARS SUPPLY INC PARTS/SUPPLIES $ 257.30 BUCK WILD CLIMBING GUIDES 50% COMPLETION - CLIMBING WALL $ 4,595.00 BUILDERS FIRSTSOURCE INC ICE MELT/LUMBER $ 74.36 CATERPILLAR FINANCIAL SERV MOTOR GRADER PAYOFF $ 150,000.00 TMT INC JANITORIAL $ 257.40 CHAIN SAW CENTER TOOLS/OIL/PARTS/LABOR $ 136.53 CITY OF SPEARFISH CC TECH SUPPLIES $ 89.41 CONDREY AND ASSOCIATES INC 2021 COMPENSATION STUDY $ 11,250.00 DG INVESTMENT INTERMEDIATE EQUIPMENT SVC CALL $ 270.41 DEMCO INC OFFICE SUPPLIES $ 125.16 EFTPS Q2 AND Q3 2020 941X AMOUNT $ 606.06 NEWHOUSE ENTERPRISES INC LEDGER SZ PAPER X 10/TISSUES $ 294.12 FASTENAL CO PARTS $ 34.84 FEDEX SD DCI FORENSIC LAB $ 44.74 GREAT WESTERN TIRE INC PARTS/LABOR $ 1,644.99 HEISLER HARDWARE PARTS/TOOLS/PRIMER/SUPPLIES $ 462.85 HILLS INTERIORS INC CARPET TILES, BASEMENT $ 2,781.00 HILT CONSTRUCTION INC CABLE REPAIR $ 2,105.00 HOLIDAY INN-SPEARFISH 2020 PKG LOT PLOWING $ 4,275.00 INTERSTATE ENGINEERING INC CURED-IN-PLACE PIPE REHAB $ 7,290.00 LAWRENCE COUNTY AUDITOR 2021 ABATED TAXES/FRONT FOOT $ 888.96 LYNN, JACKSON, SHULTZ & LEBRU GENERAL BUSINESS ADVICE $ 500.00 MONEY MOVERS DEC 2020 MONTHLY MAINT FEE $ 7.00 NORTHERN HILLS VENTURES INC FEB 2021 O365 SERVICE/IT SVCS $ 13,972.16 NORTHERN HILLS TRNG CENTER JANITORIAL $ 149.92 GREG SCHMELING REFUND $ 500.00 SOUTH DAKOTA ONE CALL DEC 2020 MESSAGE FEES $ 95.55 PETTY CASH PLAT FILING FEES/COPIES $ 260.00 QUIK SIGNS INC LAMINATING $ 47.82 SD REDBOOK TRAINING MATERIALS $ 2,265.00 SOUTH DAKOTA DEPT OF LABOR 2ND QTR 2020 $ 66.40 SPEARFISH AUTO SUPPLY BATTS/FILTERS/CHAINS/HOSES $ 3,370.46 SPEARFISH LUMBER CO REDI-CRETE 60# X 56 $ 274.40 STAN HOUSTON EQUIPMENT PALLET JACK $ 499.99 TURBIVILLE INDUSTRIAL ELEC 5 HP MOTOR $ 616.00 TYLER TECHNOLOGIES INC FEB 2021 UTILITY BILLING ONLINE $ 166.00 WALMART COMMUNITY RX/STORAGE/JANITORIAL/OFFICE $ 273.45 WELLS PLUMBING CORP PARTS $ 176.55 BRYAN LESSLY VIDEO EDITING $ 443.22 WHITE'S QUEEN CITY MOTORS PARTS $ 67.36 WISHBONE FENCING COMPANY PARTS/EQUIP $ 239.00 WOELBER EXCAVATING, LLC H2O SVC REP, 1809 CTRY OAKS $ 3,826.54  ZANDSTRA CONSTRUCTION SKY RIDGE DEV - PHASE I $ 188,756.19 $ 420,066.01 January 2021 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $12,687.34 1.23% $11,492.82 $1,194.52 1.56% City Administrator 25,608.88 2.48% 20,543.77 5,065.11 2.78% City Attorney 15,227.14 1.47% 12,664.80 2,562.34 1.72% Finance 41,597.71 4.03% 33,620.18 7,977.53 4.55% Human Resources 11,957.41 1.16% 9,764.41 2,193.00 1.32% Gov't Bldgs 26,949.32 2.61% 17,830.11 9,119.21 2.42% Engineering 31,391.27 3.04% 24,664.16 6,727.11 3.34% Public Safety Admin 32,588.75 3.16% 24,221.43 8,367.32 3.28% Police 247,333.71 23.95% 177,522.00 69,811.71 24.05% Fire 23,822.11 2.31% 12,353.55 11,468.56 1.67% Bldg Inspection 30,319.19 2.94% 21,998.40 8,320.79 2.98% Streets & Snow 100,213.56 9.70% 65,556.15 34,657.41 8.88% Cemetery 7,485.81 0.72% 4,612.11 2,873.70 0.62% Animal Control 586.04 0.06% 0.00 586.04 0.00% Recreation/Aquatic 66,074.16 6.40% 43,597.21 22,476.95 5.91% Parks 45,524.94 4.41% 30,048.37 15,476.57 4.07% Library 35,957.58 3.48% 28,691.61 7,265.97 3.89% Plan & Zone 19,218.60 1.86% 15,816.00 3,402.60 2.14% Motor Pool 19,102.88 1.85% 13,750.84 5,352.04 1.86% Wildland Fire 2,296.68 0.22% 0.00 2,296.68 0.00% Police Comm 50,934.76 4.93% 40,308.95 10,625.81 5.46% SAFER Grant 9,213.48 0.89% 5,272.83 3,940.65 0.71% Water 29,653.69 2.87% 20,492.43 9,161.26 2.78% Electric Production 23,904.84 2.31% 17,396.19 6,508.65 2.36% Sewer 28,400.05 2.75% 19,373.01 9,027.04 2.62% WWTP 53,729.71 5.20% 41,356.67 12,373.04 5.60% Solid Waste 38,016.66 3.68% 23,799.41 14,217.25 3.22% Campground 2,828.63 0.27% 1,388.56 1,440.07 0.19% Totals $1,032,624.90 100.00% $738,135.97 $294,488.93 100.00% Banking Fees Dec 115.40 Credit Card Fees Dec 3,219.92 Grand Total $1,035,844.82 Appointments – Klarenbeek moved, Lee seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to reappoint Sheleen Bauer for a 3-year term, appoint Fred Romkema for a 3-year term, and appoint Julie Gardner for a 1-year term all for the Library Board of Trustees. Public comment section was opened at 5:49 p.m. with no comments received. There being no further business, Clark moved, Herrmann seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to adjourn at 5:50 p.m. Dated this 1st day of February 2021. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.