City Council

Spearfish City Council Regular Session Minutes February 16, 2021 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Tuesday, February 16, 2021. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee. Absent: None. Also present: City Administrator Harmon, City Engineer Mathis, City Planner Watson, Parks and Recreation Director Ehnes, Spearfish Recreation Facility Superintendent Rauterkus, City Attorney McDonald, Finance Officer DeNeui, Public Works Director Kean, and Public Safety Director Rotert. Herrmann moved, Klarenbeek seconded and all voted to approve the agenda with item 10C removed. No potential conflicts of interest were declared. Consent Agenda – Clark moved, Jacobs seconded and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated February 1, 2021. B. Approve the treasurer’s report dated January 31, 2021. C. Hire Dylan Ash as (benefit-eligible) police dispatcher, grade 12, step 1, $17.09 per hour, effective 2/17/2021. D. Add Bryan Hill to the volunteer firefighter list. E. Promote Dustin Bush to police sergeant, grade 20, step 8, $29.14 per hour, effective 2/21/2021. Award Bid – Jacobs moved, Lee seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to award the bid to Journey Group Companies dba Ainsworth Benning Construction for the Exit 8 Area Community Path: Hillsview Road and SFP Sports Complex Bid for a total amount $305,324.79. Proposal – Lee moved, Hodgs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to accept FMG Engineering's Proposal Amendment #4 for design and construction administration services for the Exit 8 Area Community Path Project at a cost of $57,737.00. Public Hearing – A public hearing was opened at 5:35 p.m. to consider an application from Brenda Thanh Vu and Thuy Nlgoc Dan Vu with Mimosa Spa & Nail for a retail (on-off sale) wine and cider license located at 2547 Yukon Place. No oral or written comments were received and the hearing was closed. License – Clark moved, Herrmann seconded and all voted to approve the application from Brenda Thanh Vu and Thuy Nlgoc Dan Vu with Mimosa Spa & Nail for a retail (on-off sale) wine and cider license located at 2547 Yukon Place. Abatements – Klarenbeek moved, Hodgs seconded and all voted to approve a property tax abatement for 2019 taxes payable in 2020 in the amount of $43,422 and 2020 taxes payable in 2021 in the amount of $42,610 for the property at 8106 Luke Court assessed with a basement but no basement exists. Program – Following discussions, Hodgs moved, Jacobs seconded and all voted to approve the Memorial Tree Program. Rate Structure – Following discussions, Herrmann moved, Hodgs seconded and all voted to approve a one-rate structure for the Spearfish Recreation and Aquatics Center. A fee resolution will be presented at a later meeting to implement the rate changes. Water Source – Following discussions, Lee moved, Hodgs seconded and all voted to approve moving forward with a new irrigation well for the water source at the new Sky Ridge Sports Complex. Public Hearing – A public hearing was opened at 5:59 p.m. to consider a DRD Concept Plan Revision and Final Plan for an assisted living, memory care, and independent living facility and townhomes located at Tract P of Elkhorn Ridge Addition. No oral or written comments were received and the hearing was closed. Plan – Klarenbeek moved, Jacobs seconded and all voted to approve a DRD Concept Plan Revision and Final Plan for an assisted living, memory care, and independent living facility and townhomes located at Tract P of Elkhorn Ridge Addition. Ordinance 1339 – Jacobs moved, Herrmann seconded and all voted to approve the first reading of Ordinance 1339 – An Ordinance Amending Appendix A. Zoning, Article V. Supplementary Regulations, Section 3. Minimum Amounts of Offstreet Parking Facilities Required, of the Revised Ordinances of the City of Spearfish. Snow Fence – Clark moved, Herrmann seconded and all voted to approve the aesthetics of the snow fence along the southern boundary of the airport to be provided by SD Department of Transportation. Interim Bill List – Klarenbeek moved, Hodgs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the interim bill list dated February 9, 2021 as follows: Vendor Description Amount US BANK GOLLIHER TANK BOND $ 91,072.41 TOTAL $ 91,072.41 Bill List – Hodgs moved, Jacobs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the bill list dated February 16, 2021 as follows: Vendor Description Amount 3D SPECIALTIES INC SIGNAGE $ 1,665.80 3RD DEGREE SCREENING INC DEC 2020 SCREENINGS $ 62.50 A & B WELDING SUPPLY CO ARG S, C25 T, C25 Q, ARGON, HEL $ 81.00 ADVANCED BUILDERS INC FRAMING/DRYWALL/TAPING $ 12,244.92 ALLDATA REPAIR SERIES/GN3REP $ 1,500.00 ALPINE IMPRESSIONS APPAREL $ 286.00 AMAZON CAPITAL SERVICES GRAB BARS X 3/CHAIRS/TECH/OFFICE $ 963.29 AMZN MKTP US EQUIP/TECH/OFFICE $ 1,171.87 AMERICAN LEGAL PUBLISHING 2020 S-79 SUPPLMENT PGS/INTERNET PGS $ 2,757.64 WESTERN STATES FIRE PROTECT MONITORING 2/16/21 - 8/15/21 $ 720.00 ASFPM MEMBERSHIP RENEWAL $ 165.00 ASSEMBLED PRODUCTS CORP MAGNETIC MIC (5 PK) $ 212.60 BAKER & TAYLOR BOOKS $ 225.02 BELLE FOURCHE LANDFILL SOLID WASTE DISPOSAL $ 24,925.40 BLACK HILLS ENERGY JAN/FEB 2021 ELECTRICITY $ 8,410.70 BICKLE TRUCK & DIESEL INC COMPUTER DX/LABOR $ 159.28 BLACK HILLS CHEMICAL CORP PLASTIC CUTLERY/TISSUES/DISINFECT $ 826.08 BLACK HILLS PIONEER JAN 2021 LEGALS $ 603.28 BLACK HILLS PSYCHOLOGY LLC CLINICAL INTERVIEW $ 525.00 BLACK HILLS PURE INC BOTTLED WATER/COOLER RENTAL $ 41.00 BLACK HILLS URGENT CARE LL DEC 2020 SCREENINGS $ 460.00 BUILDERS FIRSTSOURCE INC MATERIAL FOR CLIMBING WALL $ 170.30 BUTLER MACHINERY CO FILTERS/ELEMENTS $ 250.50 BUTTE ELECTRIC COOP ELECTRIC, 11/24/20 - 12/24/20 $ 48,513.28 CALIBRATION TECHNICIANS SENSORS $ 543.67 VISUAL WORKS INC DEC 2020 ONLINE RESERVATIONS $ 146.00 CBH COOPERATIVE JAN 2021 GAS/DIESEL $ 15,052.56 CENGAGE LEARNING JAN 2021 WESTERN PLAN $ 36.58 TMT INC PAPER TOWEL DISPENSER X 4 $ 320.00 CENTURYLINK INC FEB 2021 TELEPHONE $ 353.57 CHAIN SAW CENTER EQUIP RENTAL/TOOLS $ 321.30 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE/CREAMER $ 883.15 CORE & MAIN LP GATOR WRAP/PARTS/ADAPTERS/METERS $ 8,550.89 CULLIGAN SOFT WATER CORP BOTTLED WATER X 11 $ 71.50 DAKOTAS CHAPTER- INTL ARBORIS ISA MEMBERSHIP & REGISTRATION $ 320.00 DENR ANNUAL AIRPORT STORMWATER FEE $ 102.50 DICKEYS BBQ PIT MEAL W/JEREMIAH CANO $ 75.20 DOLAN CONSULTING GROUP TRAINING/REGISTRATIONS $ 485.00 MEDNANSKY, DOUGLAS LED LAMPS/PARTS $ 4,681.25 ECOLAB PEST ELIMINATION MONTHLY PEST CONTROL PROGRAMS $ 406.60 BRIAN LAMPHERE (4) CUSTOM LEATHER SEALS $ 1,050.00 NEWHOUSE ENTERPRISES INC LEGAL COPY PAPER/FOLDERS $ 177.96 KNUTSON, DARREL 2021 CRANE & HOIST INSPECTION $ 580.00 KTP ENTERPRISES INC MEASURING DEVICE $ 565.50 FIB - TRAVEL CARD MISC VEN FUEL $ 27.31 FIB-AP PURCHASE CARDS ITEMIZED BY VENDOR, TOTAL $92,488.18 $ - BDG INC LEADER HOSES $ 680.95 EDDIE'S TRUCK CENTER PARTS $ 58.71 GALLS LLC APPAREL/ACCESSORIES $ 547.45 GLOCK INC TRIGGER SPRING $ 27.00 GRAINGER INC VALVE REBUILD KIT/COATED GLOVES $ 469.20 GUNDERSON TRUCKING INC TRANSPORT WWTP TO GILLETTE $ 2,500.00 HDR ENGINEERING INC EXIT 17 SPORTS COMPLEX CONCEPT $ 11,755.56 HUB INTERNTL MTN STATES LTD CYBER LIABILITY PREMIUM $ 12,721.43 IAPMO TRAINING DEPT CONTINUING ED, MARCH 16, 2021 $ 80.00 JJS GLOBAL VENTURES INC QUAD GAS CH4, 02, H2S, CO $ 305.00 JOHN E REID & ASSOCIATES REGISTRATION, SHAWN FOX $ 149.00 JUNEK'S SERVICE CORP BACK UP LAMPS/SENSOR $ 130.30 KANE, RACHEL JAN 2021 3 ON 3 REFEREE $ 125.00 WASTE CONNECTIONS OF SD NOV 2020/DEC 2020 RECYCLING $ 1,000.00 KNECHT HOME CENTER INC BRACKETS/SPRYPNT/CORDS/PVC/TOOLS $ 615.41 LAW ENFORCEMENT SEMINARS COURSE REGISTRATION $ 385.00 LAWRENCE COUNTY AUDITOR 2021 DBID ASSESSMENTS $ 2,489.95 LIU - LASTING IMPRESSIONS PLAQUE, D EISENBRAUN $ 59.50 LUEDERS FOOD CENTER EMPLOYEE GIFTS $ 3,493.71 MEL NORTHEY CO INC EXCEL STOP SIGN $ 569.00 MIDCO 1/01-1/31 CABLE TV/INTERNET $ 983.10 MIDCONTINENT TESTING LABS JAN 2021 WATER TESTING $ 503.00 HUSKER PROPERTIES PREMIUM FUEL, POLARIS #15 $ 13.77 MID-STATES ORGANIZED CRIMES 221 ANNUAL MEMBERSHIP FEES $ 150.00 MONEY MOVERS JAN 2021 MAINTENANCE FEE $ 7.00 NORTH CENTRAL LABORATORIES B-600 CAPSULES $ 112.70 NORTHWEST PIPE FITTING CO PARTS $ 90.30 ORIENTAL TRADING CO ASSORTED CRAFT KITS $ 244.21 OVERDRIVE INC PARTICIPATION/MAINTAIN FEES $ 3,000.00 PETTY CASH POSTAGE/KITCHEN/JANITORIAL/GAS $ 331.37 PETTY CASH PLAT FILING FEES $ 122.00 WATER TREE INC PARTS/LABOR/SUPPLIES $ 363.60 POWELL, JACOB JAN 2021 3 ON 3 REFEREE $ 137.50 POWERPLAN LAMP $ 249.24 QUEEN CITY DOOR LLC SVC CALL/PARTS/REPAIR $ 205.10 RAPID DELIVERY JAN 2021 DELIVERIES $ 167.95 RDO EQUIPMENT CO PARTS/LABOR/REPAIR $ 2,509.33 REED, THERESA DAWN FEB 2021 DOWNTOWN RR'S $ 465.00 RIVERSIDE TECHNOLOGIES INC 11 COMPUTERS/10 MONITORS $ 11,785.00 SAFARILAND LLC COURSE INSTRUCTION $ 275.00 SCHREINER ENTERPRISES, INC BOOK MARKS $ 173.00 SANITATION PRODUCTS INC END CAP/PARTS/LABOR/REPAIRS $ 5,496.10 SCOTT, NIKOLAS JAN 2021 3 ON 3 REFEREE $ 137.50 SD DENR RUS PERMIT FEE, #16-08 $ 500.00 SD STATE HISTORICAL SOCIETY HISTORY REL/LIBRARY MEMBER $ 55.00 SERVALL TOWEL & LINEN JANITORIAL $ 867.05 SHARKEY PLUMBING HEATING MATERIALS/LABOR/REPAIR LEAK $ 323.75  SOUTH DAKOTA DOT COST SHARE, OB8300() 20-1 07TG $ 95.62 SOUTH DAK STATE TREASURER JAN 2021 SALES TAX RETURN $ 8,607.28 VIVI BENE INC ELEC PARTS/LABOR $ 5,463.56 STEC'S INNOVATIVE SAFETY DEC 2020 REWARDS S & H $ 804.22 SUPERIOR SANITATION LLC JAN 2021 PORTABLE RR'S $ 704.00 SWANK MOTION PICTURES INC WIDESCREEN DVD $ 395.00 THE KNOTHOLE SNAP HOOKS/KEY RINGS $ 13.64 THOMSON REUTERS WEST DEC 2020 WEST PROFLEX DATABASE $ 523.03 TRANSOURCE TRUCK & EQUIPME DIAGNOSIS/TRAVEL TIME $ 260.00 CITY OF SPEARFISH JANUARY 2021 W/S/G $ 5,016.07 VANWAY TROPHY & AWARD ENGRAVING $ 42.75 CLARITY TELECOM LLC 12/16 - 01/15 TELEPHONE $ 4,405.20 VERIZON WIRELESS 11/24 - 12/23 WIRELESS $ 4,123.99 VERMEER HIGH PLAINS CUTTER TOOTH DBL EDGE $ 214.40 VIOLA SOFTWARE LLC JAN/FEB WEBSITE HOSTING $ 454.40 VISIT SPEARFISH INC MONTHLY BID BD ALLOCATION $ 7,690.00 WALL STREET JOURNAL MONTHLY SUBSCRIPTIONS $ 22.49 WALMART.COM LG 43" SMART TV $ 246.00 WESTERN COMMUNICATIONS PARTS/LABOR/MILEAGE $ 444.00 INTEGRITY ACQUISITION LLC PARTS $ 416.18 WHITE'S QUEEN CITY MOTORS SP-ORD LAMPS $ 283.25 ** TOTAL ** $ 249,345.82 Public comment section was opened at 6:15 p.m. with no comments received. There being no further business, Hodgs moved, Jacobs seconded and all voted to adjourn at 6:17 p.m. Dated this 16th day of February 2021. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.