City Council

Spearfish City Council Regular Session Minutes March 1, 2021 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, March 1, 2021. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee. Absent: None. Also present: City Administrator Harmon, City Planner Watson, Parks and Recreation Director Ehnes, Spearfish Recreation Facility Superintendent Rauterkus, City Attorney McDonald, Finance Officer DeNeui, Public Works Director Kean, Public Safety Director Rotert, Police Chief Jacobs, and Library Director Wilde. Herrmann moved, Jacobs seconded and all voted to approve the agenda as presented. No potential conflicts of interest were declared. Consent Agenda – Jacobs moved, Hodgs seconded and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated February 16, 2021. B. Set bid opening for the Salem Park Recreation Path Bridge Project for March 23, 2021 at 1:30 p.m. in the City Council Chambers. C. Set bid opening for the 2021 Crack Sealing Project for March 25, 2021 at 1:30 p.m. in the Council Chambers. Award – Police Chief Jacobs presented the Officer of the Year Award to Christopher Woods. Pinning – The badge pinning ceremony for Sergeant Dustin Bush was conducted by Police Chief Jacobs and Sergeant Bush’s spouse. Speakers – Following discussions, Hodgs moved, Jacobs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek, and Lee voting aye, motion passed to support funding and authorize City staff to draft operational agreements for speakers on downtown light poles with the Spearfish Downtown Business Association. Sports Complex – Following a presentation on the Sky Ridge Sports Complex preliminary design, Jacobs moved, Hodgs seconded and all voted to approve the design as presented and directed the wayfinding signage to match the design concepts of the Jackson Blvd. welcome sign. Resolution 2021-05 – Clark moved, Hodgs seconded and all voted to adopt Resolution 2021-05 as follows: RESOLUTION 2021-05 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish:  CURRENT AMENDED/NEW ITEM AREA FEE DESCRIPTION AMOUNT AMOUNT Resident Discount May 1120 PARKS Apply to Rentals and Up to 25% - Memberships SRAC - Annual Rec 1123 PARKS $281.00 $228.00 Membership Adult Regular SRAC - Annual Rec 1124 PARKS Membership Couple $410.00 $336.00 Regular SRAC - Annual Rec 1125 PARKS Membership Family $687.00 $552.00 Regular SRAC - Annual Rec 1126 PARKS Membership Senior/Youth $221.00 $180.00 -Regular SRAC - Annual Rec 1127 PARKS Membership Sr/Youth $329.00 $264.00 Couple -Regular 1160 PARKS SRAC - Mileage Challenge $10.00 - SRAC-Monthly Rec 1161 PARKS Membership $37.00 $30.00 Senior/Youth-Regular SRAC - Monthly Rec Adult 1162 PARKS $45.00 $36.00 Membership-Regular SRAC - Monthly Sr. 1163 PARKS Walking Membership $27.00 $21.00 Regular SRAC - Monthly Walking 1164 PARKS $34.00 $27.00 Membership SRAC - Quarterly Adult 1170 PARKS $116.00 $93.00 Membership-Regular SRAC - Quarterly Couple 1171 PARKS $174.00 $139.00 Rec Membership-Regular SRAC - Quarterly Rec 1172 PARKS Membership Family $247.00 $198.00 Regular SRAC - Quarterly Rec 1173 PARKS Membership Senior/Youth $119.00 $95.00 Couple –Regular  SRAC - Quarterly Rec 1174 PARKS Membership Senior/Youth $92.00 $74.00 -Regular SRAC - Rec Center: 1179 PARKS Lookout Room Full Day 8 $480.00 $400.00 Hours Full Day SRAC - Rec Center: 1182 PARKS Lookout Room Half Day(4 $240.00 $200.00 hours) For Profit SRAC - Rec Center: 1184 PARKS Lookout Room Hourly $60.00 $50.00 Rate SRAC - Rec Center: Gym 1192 PARKS All Rental, per hour, $75.00 - Regular SRAC - Summer Rec 1227 PARKS $20.00 $100.00 Weekly Fee Guppies SRAC - Summer Rec- 1228 PARKS $3.50 $25.00 Minnows Daily Fee SRAC - Summer Rec 1230 PARKS Weekly Fee Piranhas ½ $20.00 $15.00 Daily Fee Summer Rec Weekly 1231 PARKS $10.00 - Swimming Fees SRAC- Hourly MP All- 1242 PARKS $70.00 $50.00 Regular SRAC-Hourly Group 1249 PARKS $40.00 $30.00 Fitness Rental-Regular SRAC-Hourly Rate-MP 1 1251 PARKS $40.00 $30.00 Regular SRAC-Hourly Rate-Party 1252 PARKS $40.00 $30.00 Room-Regular SRAC-Hourly-Gym All- 1253 PARKS $75.00 $60.00 Regular SRAC-Hourly-South Gym- 1255 PARKS $40.00 $30.00 Regular SRAC-Waterpark Party 1258 PARKS Room Package Rental- $155.00 $135.00 Regular SRAC-Quarterly Walking New PARKS - $73.00 Membership-Adult SRAC-Quarterly Walking New PARKS - $55.00 Membership-Senior  24-Hour Access Monthly New PARKS - $12.00 Add-On Per Person 24-Hour Key Fob New PARKS - $15.00 Replacement Memorial Tree Program New PARKS Planting and Installation - $200.00 Fee Memorial Tree Program New PARKS Materials (Tree, Posts, - $400.00 Fence, Mulch etc.) 20%-100% Markup New PARKS SRAC Concession Items - on Cost 20%-100% Markup New CAMPGROUND Campground Store Items - on Cost Purchase Cost or New CEMETERY Grave Parcel Buy-Back - $50.00 if no Documentation CITY OF SPEARFISH ____________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer (SEAL) Adopted: March 1st, 2021 Published: March 6th, 2021 Effective: March 26th, 2021 Trail Proposal – Following discussions, Clark moved, Hodgs seconded and all voted to approve the Spearfish Nature and History Trail proposal. Master Plan – Following discussions, Clark moved, Herrmann seconded and all voted to adopt the 2022-2032 Parks and Recreation Master Plan. Public Hearing – A public hearing was opened at 6:23 p.m. on Ordinance 1339 – An Ordinance Amending Appendix A. Zoning, Article V. Supplementary Regulations, Section 3. Minimum Amounts of Offstreet Parking Facilities Required, of the Revised Ordinances of the City of Spearfish. No oral or written comments were received and the hearing was closed. Ordinance 1339 – Herrmann moved, Jacobs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the second reading of Ordinance 1339 – An Ordinance Amending Appendix A. Zoning, Article V. Supplementary Regulations, Section 3. Minimum Amounts of Offstreet Parking Facilities Required, of the Revised Ordinances of the City of Spearfish. Resolution 2021-06 – Clark moved, Hodgs seconded and all voted to adopt Resolution 2021-06 as follows: RESOLUTION 2021-06 A RESOLUTION PROVIDING INCENTIVES AND STIPENDS FOR VOLUNTEER FIREFIGHTERS WHEREAS, Chapter 7, Article II of the Revised Ordinances of the City of Spearfish provides for the Common Council to specify, from time to time, certain policies for fire protection by Resolution; NOW THEREFORE BE IT RESOLVED by the Common Council of the City of Spearfish that Resolution 2018-09, effective June 7, 2018, is hereby repealed and otherwise of no further force and effect. BE IT FURTHER RESOLVED that the following incentives and reimbursements for volunteer firefighters are hereby approved: a. Each volunteer Firefighter will be paid $15.00 for every call to which he or she responds and for every department approved training, meeting, or approved function to which he or she attends or participates in; and b. In addition to incentives listed in sections a. and b. each designated volunteer Captain in good standing shall be paid a monthly stipend of $100.00; and c. In addition to incentives listed in sections a. and b. each designated volunteer Battalion Chief in good standing shall be paid a monthly stipend of $200.00; and d. In addition to incentives listed in sections a. and b. each designated volunteer Assistant Chief in good standing shall be paid a monthly stipend of $500.00. Dated this 1st day of March, 2021. CITY OF SPEARFISH By: ____________________________ (Seal) Dana Boke, Its Mayor ATTEST: ________________________________ Michelle De Neui, Finance Officer Adopted: March 1, 2021 Published: March 6, 2021 Effective: March 26, 2021 Bill List – Klarenbeek moved, Hodgs seconded and with Clark, Herrmann, Hodgs, Jacobs, Klarenbeek and Lee voting aye, motion passed to approve the bill list dated March 1, 2021 as follows: Vendor Description Amount A & B BUSINESS INC CONTRACTS ON COPIERS 2/5 TO 3/4 $ 2,529.06 A & L CONTRACTORS LLC SOLENOID, BREAKER, WATER REPAIRS $ 6,421.85 ADVANCED ELEMENTS INC FLOODPLAIN BRIDGE STUDY $ 16,590.00 AMAZON CAPITAL SERVICES BOOKS, DVDS, MASKS, VIDEO CARDS $ 4,597.84 APCO INTERNATIONAL INC COMMUNCATIONS TRAINING COURSE $ 459.00 AVTECH SERVICES INC FINAL INSTALL OF CHAMBER PROJ $ 21,798.30 BABB, JESSICA TRAVEL REIMBURSEMENT $ 246.00 BAKER & TAYLOR BOOKS, CDS, COMPUTER SOFTWARE $ 300.35 BH COUNCIL OF LOCAL GOVERN 2021 DUES $ 3,130.00 BLACK HILLS ENERGY JAN/FEB 2021 ELECTRICITY $ 13,470.54 BLACK HILLS CHEMICAL CORP SNOW REMOVAL CHEMICAL $ 151.24 BLACK HILLS PIONEER SUBSCRIPTION RENEAL $ 164.79 BLACK HILLS PSYCHOLOGY LLC CLINICAL INTERVIEW $ 400.00 BOMGAARS SUPPLY INC TOOLS, BATTERIES, HEATERS, BITS, BOOTS $ 2,328.13 CASH-WA DISTRIBUTING CO SNACKS LESS CREDT ON ACCOUNT $ 460.55 CENGAGE LEARNING BOOKS $ 104.95 CHAIN SAW CENTER NUTS/BOLTS $ 31.10 DG INVESTMENT INTERMEDIATE ADD CAMERA $ 4,087.72 CREEKSIDE DEVELOPMENT LLLP JAN 21 TAX INCREMENT $ 20,567.20 CRESCENT ELECTRIC SUPPLY BURRIED/GROUND FAULT LOCATORS $ 3,388.00 DC BOOTH SOCIETY INC QUARTERLY ALLOCATION $ 7,650.00 MEDNANSKY, DOUGLAS STREET LIGHT GLOBES, LIGHTS $ 8,916.00 ELKHORN RIDGE @ FRAWLEY RA JAN 21 TAX INCREMENT $ 22,743.20 ENTENMANN-ROVIN LEATHER BADGE CASE $ 46.00 NEWHOUSE ENTERPRISES INC PAPER, FOLDERS $ 517.12 FASTENAL CO SWIVEL, BRAKE, CLAMPS, NUTS $ 296.16 FEDEX SHIPPING $ 15.14 BDG INC VALVES/CARBIDE WHEEL/SWAGE TOOL $ 2,539.40 FMG INC EXIT 8 REC PATH ENGINEERING $ 5,201.70 THE GLASS SHOP SPEAK THRU WINDOWS $ 376.90 GREAT WESTERN TIRE INC PARTS $ 440.76 HAWKINS INC AQUA HAWK, CCH GRANULAR $ 6,697.94 HIGH PLAIN HERITAGE SCTY QUARTERLY ALLOCATION $ 17,325.00 HUB INTERNTL MTN STATES LTD AIRPORT GENERAL LIABILITY INS $ 12,080.00 IAED EMD RECERT - WARNER/REURINK $ 110.00 INTERSTATE ENGINEERING INC PLAT FOR LIFT STATION A $ 1,166.14 TODD EMERY COLLINS JET CITY PARK RESTROOM $ 275.00  JUNEK'S SERVICE CORP VEHICLE REPAIR $ 36.80 KETEL THORSTENSON LLP 2020 1095S AND W2 ASSISTANCE $ 1,756.65 MATTHEWS OPERA HOUSE QUARTERLY ALLOCATION $ 10,800.00 MONTANA-DAKOTA UTILITIES 1/8 - 2/4 NATURAL GAS $ 7,060.62 MIDCO CAMPGROUND CABLE 2/12 TO 3/11 $ 686.27 NORTHERN HILLS VENTURES IN FEB21 NETWORK AND O365 SVCS $ 13,558.74 NORHTERN HILLS TRNG CENTER JANITORIAL SERVICES $ 160.50 ONE TIME VENDORS REFUNDS/EMPLOYEE YRS OF SVC $ 531.00 SOUTH DAKOTA ONE CALL JAN MESSAGE FEES $ 93.45 PETTY CASH PLAT FILING FEES $ 277.00 WEST RIVER TRANSIT AUTHORI QUARTERLY ALLOCATION $ 10,125.00 QUINN CONSTRUCTION, INC WILDLIFE FENCE PR #2 $ 78,431.83 RCS CONSTRUCTION INC JACKSON BLV PH 2 PE 7 $ 81,662.84 THOMAS W NICHOLS AWOS INSPECTION $ 800.00 SCHREINER ENTERPRISES, INC CONTRACTORS POSTCARDS $ 110.00 SANITATION PRODUCTS INC 300 GAL CONTAINERS/HYD OIL $ 10,934.77 SD BUILDING OFFICIALS ASSN SDBO REGISTRATION FEES $ 246.00 SD DEPT OF PUBLIC SAFETY TELETYPE SERVICE $ 3,090.00 SD POLICE CHIEF'S ASSOC 2021 MEMBERSHIP DUES $ 329.07 SDRS SPECIAL PAY PLAN PARTICIPANT FEE-BURKET $ 45.00 SECRETARY OF STATE NOTARY PUBLIC FEE $ 30.00 SPEARFISH ECON DEVELOPMENT LEGISLATIVE GIFT/QUARTERLY ALLOC $ 25,672.00 SHARKEY PLUMBING HEATING WALL FAUCET AT HUMANE SOCIETY $ 227.00 SPEARFISH HIGH SCHOOL POST ANNUAL ALLOCATION $ 270.00 STAN HOUSTON EQUIPMENT ASPHALT PATCH $ 3,124.80 STATE BAR OF SOUTH DAKOTA SUBSCRIPTION RENEWAL $ 125.00 TRANSSOURCE TRUCK & EQUIPME EQUIPMENT REPAIR $ 819.40 TTG ENTERPRISES INC WWTP SCREEN SENSOR ALARM REPAI $ 737.84 TURBIVILLE INDUSTRIAL ELEC REBUILD POOL PUMPS/VALVE MOTOR $ 6,906.43 TYLER TECHNOLOGIES INC ONLINE UTILITY BILING MAR 2021 $ 166.00 WALMART COMMUNTIY/GEMB WATER/DVDS/OFFICE SUPPLIES/BAGS $ 1,262.61 WELLS PLUMBING CORP NUTS, SOFT COPPER, BRASS, COUPLING $ 182.82 INTEGRITY ACQUISITION LLC VEHICLE REPAIR $ 609.37 WHITE'S QUEEN CITY MOTORS VEHICLE PARTS $ 47.88 ZANDSTRA CONSTRUCTION SKYRIDGE PH 1 PE 5 $ 162,829.92 ** TOTAL ** $ 611,369.69 Department 2020 Presentations – Presentations of 2020 operations were presented by the following departments: Library, Parks and Recreation and Public Works. Public comment section was opened at 7:23 p.m. with no comments received. There being no further business, Clark moved, Hodgs seconded and all voted to adjourn at 7:24 p.m. Dated this 1st day of March 2021. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.