City Council

Spearfish City Council Regular Session Minutes August 16, 2021 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, August 16, 2021. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath. Absent: None. Also present: Interim City Administrator McDonald, City Planner Watson, Finance Officer DeNeui, Public Works Director Kean, Parks and Recreation Director Ehnes, Public Safety Director Rotert, Human Resource Director Mathis, Police Chief Jacobs and Fire Chief Ladson. Clark moved, Hourigan seconded and all voted to approve the agenda as presented. No conflicts of interest were declared. Public Comment – At 5:32 p.m. a time for public comment was opened with no comments received. Consent Agenda – Hodgs moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated August 2, 2021. B. Approve the treasurer’s report dated July 31, 2021. C. Promote Stephanie Kaitfors to assistant library director, grade 19, step 2, $27.80 per hour, effective 8/22/2021. D. Move Gary Lillehaug to (not benefit eligible) part-time/limited hour hydroelectric superintendent, effective 9/2/2021. E. Hire Kelsey Howard as (benefit-eligible) police officer, grade 17, step 1, $24.57 per hour, effective 8/17/2021. F. Hire Nikita Heinert as (benefit-eligible) communications officer, grade 12, step 1, $19.19 per hour, effective 8/17/2021. G. Approve a special malt beverage license for Grant Street Liquor for the Black Hills Beer Run on September 12th from 12:00 p.m. to 5:00 p.m. at the Park Pavilion. H. Approve a special on-sale liquor license for Lucky’s 13 Pub for the SD Stockgrowers Association on September 9th from 6:00 p.m. to 9:00 p.m. at the High Plains Western Heritage Center. Other Items Proposal – Hodgs moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve FMG Engineering proposal for construction administration services for the Exit 8 Community Path – Phase 1 Project, SDDOT TAPU928) PCN 07RG, at a cost not to exceed $75,000.00 budgeted in 201-Second Penny Sales Tax Fund. Ordinance 1350 – Klarenbeek moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the second reading of Ordinance 1350 – An Ordinance Supplementing the 2021 Appropriations Ordinance No. 1332 of the Code of Ordinances, City of Spearfish, South Dakota. License – A public hearing was opened at 5:34 p.m. to consider an application from Zac Eixenberger with Spread the Tunes for a special malt beverage license for the Dakota Five-0 Pre- Party on September 3rd from 6:00 p.m. to 10:00 p.m. on Grant Street between Main Street and 5th Street. No oral or written comments were received and the hearing was closed. Hodgs moved, Clark seconded and all voted to approve the license application. License – A public hearing was opened at 5:35 p.m. to consider an application from Zac Eixenberger with Spread the Tunes for a special malt beverage license for the Harvest Hop on October 15th from 6:00 p.m. to 9:00 p.m. at the Park Pavilion. No oral or written comments were received and the hearing was closed. Clark moved, Rath seconded and all voted to approve the license application. Resolution 2021-23 – A public hearing was opened at 5:36 p.m. to consider Resolution 2021-23 – A Resolution to Vacate Section Line Rights-of-way at Miller Ranch. No oral or written comments were received and the hearing was closed. Jacobs moved, Hodgs seconded and all voted to approve Resolution 2021-23 as follows: RESOLUTION 2021-23 A RESOLUTION TO VACATE SECTION LINE RIGHTS-OF-WAY AT MILLER RANCH WHEREAS, Attas Boutrous II, MC Ranch LLC, owner of the herein referenced property has petitioned to request that the Common Council of the City of Spearfish vacate the following: Section Line Right of Way Located in the SE1/4SW1/4, SW1/4SE1/4, SE1/4SE1/4 and Tract 2A Except Lot H2 of Section 14; W1/2SW1/4 South of I-90 Except Lot H2 of Section 13; Lot 2 of NE1/4NW1/4, and N1/2NE1/4 of Section 23, T6N, R2E, BHM, Canyon Bluffs Addition to the City of Spearfish, Lawrence County, South Dakota. NOW THEREFORE BE IT RESOLVED by the Common Council of the City of Spearfish, Lawrence County, South Dakota to hereby approve the request to vacate the section line right-of-way described herein. Adopted this 16th Day of August, 2021 ________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer (seal) Public Hearing and Adoption: August 16, 2021 Published: August 21, 2021 Effective Date: September 10, 2021 Ordinance 1353 – A public hearing was opened at 5:37 p.m. to consider Ordinance 1353 – An Ordinance Amending Appendix A – Zoning of the Revised Ordinances of the City of Spearfish by Changing Zoning on Lot 1 Block 2 of Miller Addition from AG to R-1. No oral or written comments were received and the hearing was closed. Hodgs moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the second reading of Ordinance 1353. Plat – Clark moved, Hodgs seconded and all voted to approve the preliminary plat of Lots 1-7 of Block 2 of the Miller Addition as presented. Rescind – Hodgs moved, Klarenbeek seconded and all voted to rescind the April 20, 2016 Offer of Dedication concerning the Saddlehorn Drive cul-de-sac right-of-way. Ordinance 1352 – Klarenbeek moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the final reading of Ordinance 1352 – An Ordinance Adopting a Water Conservation Program and Policy in the Revised Ordinances of the City of Spearfish. Surplus – Hodgs moved, Hourigan seconded and all voted to surplus approximately 1 ton of copper as scrap to be sold. Resolution 2021-17 – Hodgs moved, Hourigan seconded and all voted to approve Resolution 2021- 17 as follows: RESOLUTION 2021-17 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish– strikethrough indicating text to be deleted, underline indicating text to be added, and certain fees are subject to applicable sales tax: CURRENT AMENDED/NEW ITEM AREA FEE DESCRIPTION AMOUNT AMOUNT BUILDING 276 Demolition Permit New $25.00 PERMIT SOLID Commercial – 95 Gallon / Extra 1695 New $19.79 WASTE pickup fee Special Pickup, per item – Small household items. Modification to $30.00 first item; SOLID 1728 size classification may be $15.00 per item $15.00 per additional WASTE determined by Public Works staff item(s) based on weight and mass of item. Special Pickup, per item – Large $60.00 first item; SOLID household items such as, but not 1729 $30.00 per item $30.00 per additional WASTE limited to, couches, tables, item(s) mattresses, exercise equipment,  large appliances. Large item size classification may be determined by Public Works staff based on weight and mass of item. SOLID Special Pick Up, per item – 1730 New $105.00 WASTE Appliances with Freon $50.00 first $150.00, plus regular SOLID Weekend Saturday Pick-up 1784 container, then pickup fees based on WASTE Surcharge extra pickup container size(s) 1909 WATER Curb Stop Obstruction Fine $50.00 Remove 1910 WATER Delinquent Service Fee After Hours $100.00 Remove Service Line Locates, fee covers 1927 WATER $200.00 Remove equipment and 2 hour minimum CITY OF SPEARFISH ____________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle De Neui, Finance Officer (SEAL) Adopted: August 19, 2021 Published: August 21, 2021 Effective: September 10, 2021 Agreement – Hodgs moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the Amendment to the Agreement for Professional Services with KLJ for construction administration of the Black Hills Airport/Clyde Ice Field Perimeter Wildlife Exclusion Fence Project, for a net of $211,161.10, bringing the total contract amount to $466,398.99. Bill List – Clark moved, Hourigan seconded and with Clark, Hodgs, Jacobs, Hourigan, Klarenbeek and Rath voting aye, motion passed to approve the bill list dated August 16, 2021 as follows: VENDOR DESCRIPTION AMOUNT 3D SPECIALTIES INC SIGN RED/WHT-BRACKETS $ 562.98 3RD DEGREE SCREENING INC CRIMINAL RECORDS SEARCHES $ 135.00 A & B BUSINESS INC AUG COPIES AND 2QTR OVERAGES $ 2,842.09 A & B WELDING SUPPLY CO OXY/ACETY REGULATORS $ 398.25 A & J SUPPLY SPIKES AND SUPPLIES $ 91.10 ADOBE INC. ACROBAT PRO DC JULY $ 172.70 AED SUPERSTORE AED BATTERY REPLACEMENT $ 179.99 ALEX AIR APPARATUS INC CHARGING ADAPTOR FOR CMPRSR $ 2,517.20 ALPINE IMPRESSIONS TSHIRTS SAFETY GREEN $ 221.50 AMAZON.COM EASEL-PAPER PRODUCTS-REFUNDS $ 193.92 AMERICAN RED CROSS LIFEGUARDING, WATERPARK $ 172.00 APPLIANCE PARTS 365 FRIDGE PART $ 157.28 AWE LEARNING EARLY LIT MODEL-SPANISH $ 6,567.00 BAKER & TAYLOR CD PROCESSING-BOOKS $ 589.11 BELLE FOURCHE LANDFILL JULY LANDFILL CHARGES $ 33,319.61 BLACK HILLS ENERGY JULY/AUGUST 2021 ELECTRICITY $ 19,549.06 BHSU PRINTING CENTER JUNE/ JULY BILLING $ 331.17 BLACK HILLS ASPHALT STREET PAVEMENT MARKINGS $ 33,603.00 BLACK HILLS CHEMICAL CORP MOP-GLOVES-DISPENSER-TP $ 3,326.24 BLACK HILLS PIONEER JULY LEGALS $ 699.27 BLACK HILLS PURE INC WATER FOR CITY BUILDINGS $ 42.50 BLACK HILLS URGENT CARE LL EMPLOYMENT TESTING $ 385.00 BLACK HILLS WINDSHIELD 2019 FORD F550 $ 375.00 BLACKBIRD EXPRESSO GIFT CARDS x8- LIBRARY $ 40.00 BLUE STONE PRODUCTS INC EXTERNAL CARRIER- LITTLE $ 429.60 BOMGAARS SUPPLY INC GARY L RETIREMENT GIFT $ 400.00 BROWN, HEATH G DIXIE WILDLAND FIRE TRAVEL $ 1,138.00 BUILDERS FIRSTSOURCE INC 2x10-8' SS HF= 2X4-8' GC PREM $ 231.70 BUTLER MACHINERY CO TRANSMISSION SOLENOID WORK $ 1,801.65 BUTTE ELECTRIC COOP ELECTRIC 5/24/21 - 6/24/2021 $ 59,197.24 VISUAL WORKS INC JUNE SUPPORT SERVICES $ 1,738.00 CASH-WA DISTRIBUTING CO CONCESSIONS-ICE CREAM-CHIPS $ 1,434.53 CBH COOPERATIVE JULY FUEL $ 37,980.19 CDW GOVERNMENT HP COMPUTER - LIBRARY $ 5,212.08 CENGAGE LEARNING JULY WESTERNS $ 36.58 CENTRAL SQUARE TECHNOLOGIE ANNUAL MAINT/OPS FEES PD $ 53,094.26 CENTURION TECHNOLOGIES SMARTSHIELD- RENEWAL $ 96.00 CHAIN SAW CENTER SCISSOR LIFT-TIRE TURF-OIL-TRIM $ 857.78 SPEARFISH CHAMBER OF COMM IN ROOM GUIDE DIRECTORY $ 595.00 CHANGING SPACES TABLE STANDING DESK-BOOKSHELF $ 125.95 CITY BREW GIFT CARDS X10-LIBRARY $ 50.00 CITY OF RAPID CITY FIRE PUMPER COSTS $ 229.58 CLAUSER MACHINE WORKS BRASS REWORK WWTP $ 184.25 CLIMATE CONTROL SYSTEMS & REC BOILER INSTALL-AC WORK $ 8,958.41 COBAN TECHNOLOGY 1YR CAR VIDEO DEVICES $ 4,050.00 COCA-COLA BOTTLING CO COFFEE-SODA-POWERADE-WATER $ 4,837.50 COMFORT INN & SUITES- TOOE WILDLAND TRAVEL UTAH $ 333.26 DG INVESTMENT INTERMEDIATE TRUCK DIGITAL VIDEO RECORDER $ 525.51 CORE & MAIN LP SMART MODE- SENSUS OMNI-PLUG $ 21,098.17 CULLIGAN SOFT WATER CORP WATER $ 84.50 CVD CONSTRUCTION INC OPERATOR AND BOOM $ 520.00 DAKOTA PUMP INC RESTART NEIVEN WELL $ 593.75 DANKO EMERGENCY EQUIPMENT AIR VALVE FOR LADDER TRUCK $ 471.05 DIGITALOCEAN LLC JULY SUB $ 5.00 ZW USA INC DOG WASTE ROLL BAGS $ 304.85 FESTIVAL STAFF PIZZA PARTY-PD- DOMINO'S PIZZA REC $ 465.67 ECOLAB PEST ELIMINATION PEST PROGRAMS $ 636.79 ENTENMANN-ROVIN BADGES $ 355.00 EQUIPMENT SERVICE PROFESSI CONDENSING UNIT REPAIR AC $ 682.59 EVIDENT INC DNA SWAB-BAGS-TAGS-SYRINGE $ 774.90 FIB-AP PURCHASE CARDS P CARD JULY 2021 $320,606.08 $ - EDDIE'S TRUCK CENTER SPRING BRAKE VALVE-SENSOR KIT $ 1,210.84 GALLS LLC GLOVES-NAMEPLATE-PANTS-HOLST $ 2,751.78 GOULD, DONALD F FIX FOAM REPAIR TRUCK SEAT $ 150.00 GOVT FINANCE OFFICERS ASSN RENEWAL FEES $ 170.00 GRAINGER INC FILTER-DOOR CLOSER $ 381.51 HAGEMAN, THOMAS DIXIE/BECKWOURTH WILDLAND FD $ 166.00 HAWKINS INC BLEACH-HYDROCHLORIC ACID- CH $ 5,360.80 HOLIDAY INN -WINNEMUCCA NV FIRE TRAVEL $ 559.98 THE ICE MAN LLC ICE CAMPGROUND $ 714.60 INTERNATIONAL CODE COUNCIL IMC SOFT COVER $ 565.00 JEFFERSON SUPPLY COMPANY SUPPLIES-WILDLAND $ 191.97 JOLOVICH, CODY DIXIE WILDLAND $ 1,138.00 JONES CARTER DIXIE WILDLAND $ 1,138.00 KETEL THORSTENSON LLP 2020 AUDIT WORK $ 8,270.05 KNECHT HOME CENTER INC PAINT SUPPLIES-SPRINKLER-PROP $ 3,483.92 LUEDERS FOOD CENTER 60 MEALS MADE MIRROR FIRE $ 202.55 MACQUEEN EQUIPMENT, LLC DB ENFO III ENGLIS $ 897.49 MID-AMERICAN RESEARCH CHEM WASP HORNET- DUSTING SHEETS $ 5,311.93 MID STATES ORGANIZED CRIME LITTLE-JURGENSEN REGISTRATION $ 550.00 MIDCO CAMPGROUND-AIRPORT FEES $ 296.29 MONEY MOVERS MAINT FEE $ 7.25 MONUMENT HEALTH HOME + PHA EMPLOYMENT TESTING $ 819.00 MOTOROLA SOLUTIONS INC 25% OF THE MCC7500 CONTRACT $ 132,409.50 NORTH CENTRAL INTERNATIONA WRK ON INTNL FIX AC $ 457.24 STEELE INC MOVIES $ 66.00 NSG LOGISTICS, LLC ICE SLICER $ 58,057.61 O' REILLY -CASPER KEY SETS-WIPER FLUID-GLASS $ 181.78 OFFICEMAX SHELF BOOKCASE $ 89.99 PRO WINDMILL INC PEST CONTROL PROGRAMS $ 238.00 ONE TIME VENDORS CAMPGROUND REFUNDS $ 495.00 ORIGINAL WATERMEN INC ALOHA POLY $ 344.85 PETE LIEN & SONS INC SDDDOT FLOW FILL-4K COMM $ 590.50 PETTY CASH PLOT MONEY REIMBURSEMENT $ 216.00 THE GREG PROTHMAN COMPANY CITY ADMIN SEARCH $ 6,500.00 QUIK SIGNS INC REFLECTIVE-CABBONLESS FORMS $ 224.42 QUINN CONSTRUCTION, INC AIRPORT PERIMETER WLDLF FENCE $ 446,325.95 RAMAKER & ASSOC INC CEMETERY SUPPORT SYSTEM $ 450.00 RAMKOTA HOTEL - PIERRE PAISLEY PIERRE TRIP $ 714.00 RAPID DELIVERY MIDCO-WATER TESTING $ 292.80 REDWATER KITCHEN REDWATER KITCHEN LUNCH PD $ 97.44 REED, THERESA DAWN RESTROOM CLEANING JULY $ 465.00 RESILITE ROCK WALL REC CENTER $ 23,100.00 RLI CORP NOTARY BOND $ 100.00 ROSENAU, SAMANTHA CRISIS INTERVENTION TRAINING $ 204.00 ROSENBAUER SOUTH DAKOTA LL CONTROL MODULE- SWITCH $ 511.53 RUNNING SUPPLY INC AC UNIT $ 339.99 RUSH MOUNTAIN ADVENTURE PA SUMMER REC TRIP $ 392.50 SACRISON ASPHALT INC LIMESTONE $ 241.80 SAFEWAY STORES INC DASANI-SUGAR-NAPKINS-COFFEE $ 354.87 SCHOOL OUTFITTERS ADJUSTABLE CARREL $ 4,999.74 SCHOOLSIN POLYESER CARRIER STRIPS $ 141.29 SD DEPARTMENT OF AGRICULTU FIRE PANTS AND HOSE ORDER $ 2,512.00 SD POLICE CHIEF'S ASSOC EXAMINERS MANUAL $ 485.50 SDRS SPECIAL PAY PLAN SDRS SPECIAL PAY LILLEHAUG $ 45.00 SEGUIN, MAKYAH MUDDY SLIDE WILDLAND FIRE $ 94.00 SERVALL TOWEL & LINEN MAT-LAUNDRY BAG- SANITIZER $ 986.47 SIMON CONTRACTORS OF SD IN LIMESTONE $ 497.82 SOCIETY FOR HUMAN RESOURC JODI MATHIS MEMBERSHIP $ 219.00 SOUTH DAK STATE TREASURER JULY SALES TAX $ 23,069.40 VIVI BENE INC FIRE ALARM- CAMP BOXES- OUTLET $ 1,819.92 SPEARFISH AUTO SUPPLY CORE DEPOSIT-FILTERS-HAND TOOL $ 2,102.17 SPEARFISH LUMBER CO NAIL STAKE-RAFTER SQUARE $ 312.98 STADLER, DAVID J STAINLESS 2.5SQ FT 12 GAUGE $ 222.15 STATE OF SD-EXECUTIVE MGMT JULY CHARGES $ 14.11 STEC'S INNOVATIVE SAFETY S STECS JULY $ 607.00 SUNSHINE TOWING PD TOWING $ 249.00 SUPERIOR SANITATION LLC ARTS IN THE PARK-RESTROOMS $ 1,662.00 SWANK MOTION PICTURES INC ONWARD DVD $ 435.00 THE POND GUY BARLEY FOR POND $ 239.96 FBM HOLDINGS LLC HANDBOOK FOR FAIR LABOR STNDR $ 536.99 THOMSON REUTERS WEST ONLINE SUB CHARGES $ 759.30 TIMECLOCK PLUS EMPLOYEE LICENSES MONTHLY $ 145.80 TRANSOURCE TRUCK & EQUIPME TRIPLE PUMP $ 3,825.75 TREE WISE MEN TAKE DOWN DEAD TREE $ 750.00 TURBIVILLE INDUSTRIAL ELEC MOTOR DAMAGED SEAL $ 215.50 ULINE INC 5x8 PREOPEN BAG ON ROLL $ 112.84 USA BLUE BOOK FLAGGING TAPE 300' BARRICADE $ 2,779.41 CITY OF SPEARFISH 238 HILLCREST-JULY-PROJECTS $ 57,593.23 VARIOUS FUEL VENDORS FOR T FUEL $ 4,164.56 CLARITY TELECOM LLC VAST 6/16-7/15 $ 4,438.67 VERIZON WIRELESS 5/24 - 6/23 WIRELESS $ 4,159.10 VISIT SPEARFISH INC MONTHLY BID BOARD ALLOCATION $ 33,042.00  WALL STREET JOURNAL JULY SUB $ 44.99 WALMART.COM COOLERS-MOVIE SUPPLIES LIBRARY $ 851.36 WELLS PLUMBING CORP PRESSURE COUPLING-FLO SPAN $ 267.99 WERNER III, DONALD C BECKWOURTH WILDLAND $ 166.00 WESTERN COMMUNICATIONS REPLACED POWER SUPPLY $ 266.00 WESTERN STATES FIRE PROT C MONITORING SERVICE FIRE ST #1 #2 $ 720.00 INTEGRITY ACQUISITION LLC AC REPAIR $ 91.03 WHITE'S QUEEN CITY MOTORS ABS- BRAKES- 02 CHEV TAHOE- $ 133.75 WOLFF'S PLUMBING & HEATING DISPATCH FEE- FAUCET-FLANGE $ 585.16 TOTAL $ 1,180,161.98 2022 Budget – The Attorney, Human Resources, Planning and Zoning, Public Safety and Finance Departments presented brief overviews of their 2022 budgets. There being no further business, Clark moved, Hourigan seconded and all voted to adjourn at 6:42 p.m. Dated this 16th day of August, 2021. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.