City Council

Spearfish City Council Regular Session Minutes August 2, 2021 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, August 2, 2021. Council President Hodgs presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Klarenbeek and Rath. Absent: Mayor Boke and Jacobs. Also present: Interim City Administrator McDonald, City Planner Watson, Finance Officer DeNeui, Public Works Director Kean, Parks and Recreation Director Ehnes, Public Safety Director Rotert, City Engineer Mathis and Library Director Wilde. The agenda was revised to remove item 8A (Resolution 2021-24) and add item 15A (2022 budget presentations). Clark moved, Klarenbeek seconded and all voted to approve the agenda as revised. No conflicts of interest were declared. Public Comment – At 5:32 p.m. a time for public comment was opened with no comments received. Consent Agenda – Clark moved, Klarenbeek seconded and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated July 19, 2021. B. Add Sky Dragoo to the volunteer firefighter list. Other Items Proposal – Clark moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Klarenbeek and Rath voting aye, motion passed to accept the proposal from Gunderson, Palmer, Nelson & Ashmore to provide legal services on a contract basis. Ordinance 1350 – Klarenbeek moved, Hourigan seconded and all voted to approve the first reading of Ordinance 1350 – An Ordinance Supplementing the 2021 Appropriations Ordinance No. 1332 of the Code of Ordinances, City of Spearfish, South Dakota. License – A public hearing to consider an application from Aladdin Food Management Services to transfer a retail (on-off sale) malt beverage and a retail (on-off sale) wine license from A’viands with Black Hills State University located at 1200 University Street was opened at 5:38 p.m. and closed with no comments received. Hourigan moved, Clark seconded and all voted to approve the license transfer. License – Hourigan moved, Clark seconded and all voted to approve a special on-sale liquor license for the B&B Lounge for the Hamster Hill Block Party on August 7, 2021 from 6:00 p.m. to 10:00 p.m. at Hamster Hill Place. Memorandum – Clark moved, Klarenbeek seconded and all voted to approve the Memorandum of Understanding with the Spearfish Veteran’s Monument Committee for the maintenance of the Spearfish Veteran’s Monument. Ordinance 1351 – A public hearing on Ordinance 1351 – An Ordinance Amending Appendix A – Zoning of the Revised Ordinances of the City of Spearfish by Zoning Certain Property was opened at 5:41 p.m. No oral or written comments were received and the hearing was closed. Hourigan moved, Clark seconded and with Clark, Hodgs, Hourigan, Klarenbeek and Rath voting aye, motion passed to approve the second reading of Ordinance 1351. Plat – Clark moved, Klarenbeek seconded and all voted to approve the preliminary plat of Tract H of the Countryside Subdivision. Plat – Klarenbeek moved, Clark seconded and all voted to approve the preliminary plat of Tracts W-1 and W-2 of the Woodlands Addition. Ordinance 1353 – Klarenbeek moved, Hourigan seconded and all voted to approve the first reading of Ordinance 1353 – An Ordinance Amending Appendix A – Zoning of the Revised Ordinances of the City of Spearfish by Zoning Certain Property. Clark moved, Hourigan seconded and all voted to set a public hearing for August 16, 2021 to consider the ordinance. Ordinance 1352 – Clark moved, Hourigan seconded and all voted to approve the second reading of Ordinance 1352 – An Ordinance Adopting a Water Conservation Program and Policy in the Revised Ordinances of the City of Spearfish. This ordinance was changed since the first reading so another final reading of the ordinance is necessary. Proposal – Klarenbeek moved, Rath seconded and with Clark, Hodgs, Hourigan, Klarenbeek and Rath voting aye, motion passed to approve HDR Engineering’s amended proposal to add construction administration services for the Sky Ridge Sports Complex Project, an increase of $354,065 for a new total of $740,025. Change Order – Clark moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Klarenbeek and Rath voting aye, motion passed to approve Change Order 1 for the Black Hills Airport/Clyde Ice Field Perimeter Wildlife Exclusion Fence with a net increase of $6,500.00 (+0.51%), bringing the total contract amount to $1,286,370.50. The overall completion date is not changed for the planned work. Bill List – Clark moved, Klarenbeek seconded and with Clark, Hodgs, Hourigan, Klarenbeek and Rath voting aye, motion passed to approve the bill list dated August 2, 2021 as follows: VENDOR DESCRIPTION AMOUNT A & L CONTRACTORS LLC 2021 STREET PE 4 AND SALEM PRK BRDG PE 4 $ 66,503.51 ADVANCED BUILDERS INC 2 KICK PLATES FOR EVIDENCE RM $ 91.29 ADVANCED ELEMENTS INC SPF CREEK FLOOD ANALYSIS & JKSN STR UTILI $ 8,190.00 AINSWORTH-BENNING INC EXIT 8 AREA CMNTY PATH RTP PE1 $ 27,047.23 ALLSTATE PETERBILT CO MIRROR MTR HTD BLK CAB MT AND DOOR $ 791.87 ATCO INTERNATIONAL SUPPRESS $ 448.00 BAKER & TAYLOR BOOKS $ 524.78 BECK'S NURSERY CORP LAVENDER-GRASS-FLOWERS $ 134.04 BLACK HILLS ENERGY JUNE/JULY 2021 ELECTRICITY $ 22,218.42 BIERSCHBACH EQUIP & SUPPLY 50# BAG SPREEDCRETE RED $ 113.80 BLACK HILLS CHEMICAL CORP SAFETY GLOVES & CLEANING SUPPLIES-MOPS- $ 2,176.85 BLACK HILLS PIONEER MONTHLY BILLING FOR REC CENTER 7 MONTHS $ 2,848.00 BOMGAARS SUPPLY INC PADLOCK-BOOTS-TARP-HAND TOOLS $ 2,072.09 BUSH, DUSTIN BUSH-DISC-LDRSHP $ 241.44 CASH-WA DISTRIBUTING CO CANDY CONCESSIONS-CHIPS $ 5,056.60 CELLEBRITE USA INC TOUCH ULTIMATE SW RENEWAL $ 4,300.00 CENGAGE LEARNING BOOKS $ 82.76 TMT INC PEROXIDE CLEANER $ 139.90 CENTURYLINK INC HYDRO JULY $ 75.63 CROELL INC M6 C15 AND DELIVERY $ 334.00 DAKOTA BARRICADE LLC YLW WHT PAINT- TRFC CNTRL $ 4,281.00 DAKOTA BUS SERVICE CORP MAMMOTH, RAPID,CCRC,DEVILS TWR $ 1,750.00 WS DARLEY & CO GASKET-O RING $ 60.74 DENR DRINKING AND SURFACE WATER FEE $ 2,650.00 ELKHORN RIDGE @ FRAWLEY JUNE 2021 TAX INCREMENT DUE $ 4,902.19 NEWHOUSE ENTERPRISES INC ADDRESS LABELS-BINDERS-INDEX DIVIDERS $ 213.65 FASTENAL CO 500 HPC 1 9/16" $ 52.35 FELSBURG HOLT & ULLEVIG JKSN BRDG CONSTRUCTION $ 1,174.09 FERC ANNUAL HYDRO CHARGES $ 5,432.70 FMG INC SPF EXIT 8 COMM PATH $ 18,383.20 GREAT WESTERN TIRE INC JD LOADER TIRE REPAIR AND PUMP $ 8,827.76 GUNDERSON TRUCKING INC TRANSPORT #2 TO GILLETTE $ 1,500.00 HAWKINS INC HYDROCHLORIC ACID & CHLORINE $ 9,301.35 HEISLER HARDWARE PAINT SUPPLIES-TRIMMER LINE $ 637.53 KEAN, BRANDY APPRECIATION GIFT- SAFETY MEETING $ 203.22 KNECHT HOME CENTER INC AC UNIT-FAUCET-BATTERY-REBAR $ 3,483.38 MACQUEEN EQUIPMENT, LLC CAIRNS FRONT ATO B C $ 1,295.20 MCDONALD, ASHLEY STATE BAR CONVENTION $ 412.76 ND APCO SPF VOSBURG CO TRAINING $ 125.00 NORTHERN HILLS VENTURES SCALECARE RENEWAL; AUG NETWORK SVCS $ 29,021.90 MOSSET, COREY SERVICE DOORS AT AIRPORT $ 653.06 ONE TIME VENDORS CAMPGROUND REFUNDS $ 1,575.00 PAISLEY, TOM SDBOA SUMMER TRAINING $ 217.00 PETTY CASH POSTAGE-CREAMER-CAR WASH-CMPGR $ 248.45 SCHREINER ENTERPRISES, INC CAMPGROUND BROCHURES $ 1,421.20 THE GREG PROTHMAN COMPA CITY ADMIN JOB LISTINGS $ 3,434.00 QUIK SIGNS INC JUSTIN BUSINESS CARDS $ 44.00 RCS CONSTRUCTION INC JKSN BRIDGE PE3 & JKSN UTILITY PH2 PE11 $ 495,093.07 POWERPLAN WINDSHIELD REPLACE- HYD QUICK COUP-FLTR $ 752.72 SACRISON PAVING INC ACORN RIDGE- WOODLANDS-ASPHALT- PATCH $ 17,936.68 SD DEPT OF PUBLIC SAFETY TELETYPE SERVICE $ 3,090.00 SOUTH DAKOTA ONE CALL MESSAGE FEES JUNE $ 223.65 SDWWA FULL CONFRENCE 1602- WWTP $ 130.00 SECRETARY OF STATE HUNTER NOTARY $ 30.00 SHARKEY PLUMBING HEATING PD REMOVE RPLC FAUCET $ 546.00 SIMON CONTRACTORS OF SD IN 1", 3" ROADSTONE $ 884.80 STEC'S INNOVATIVE SAFETY S REWARDS PROGRAM JUNE $ 44.65 SYSCO FOOD SERVICES OF MT CANDY BARS TWIX-CONCESSIONS $ 2,039.61 PRODUCTIVITY PLUS ACCOUNT MIRROR GLASS X2 $ 108.00 TRUGREEN CHEMLAWN VEGETATION CONTROL $ 4,700.00 TTG ENTERPRISES INC FLOW METERS, SLUDGE, LABOR $ 1,780.00 TURBIVILLE INDUSTRIAL ELEC 5 HP EMERSON PUMP REPAIR $ 241.80 TURFWERKS THERMOSTAT $ 116.41 TYLER TECHNOLOGIES INC MAINT AND SUPPORT FEES 9-1-21/8-31-22 $ 23,725.00 UNITED STATES POSTAL SERV POSTAGE REFILL BULK UTILITIES $ 10,000.00 VAUGHN, RICHARD VAUGHN, RICHARD REFUND $ 150.00 INTEGRITY ACQUISITION LLC BC3Z PRETE SEAT-LAMP-CORE $ 1,443.02 XYLEM WATER SOLUTIONS USA HARTING SEALING RING $ 231.00 ZANDSTRA CONSTRUCTION SKY RIDGE PHS 1 PE 10 $ 160,628.34 TOTAL $ 968,585.69 July 2021 Salary Expense & Credit Card Fees Gross Wages/Benefits Gross Wages Benefits Mayor/Council $12,076.39 1.05% $11,490.39 $586.00 1.11% City Administrator 43,653.71 3.78% 39,956.16 3,697.55 3.86% City Attorney 12,469.25 1.08% 11,209.05 1,260.20 1.08% Finance 43,694.28 3.78% 38,680.86 5,013.42 3.73% Human Resources 12,242.75 1.06% 10,932.00 1,310.75 1.06% Gov't Bldgs 22,213.42 1.92% 19,513.47 2,699.95 1.88% Engineering 45,494.32 3.94% 40,017.70 5,476.62 3.86% Public Safety Admin 30,292.92 2.62% 26,681.99 3,610.93 2.58% Police 188,700.96 16.34% 165,564.41 23,136.55 15.98% Fire 16,806.01 1.46% 14,993.30 1,812.71 1.45% Bldg Inspection 27,222.42 2.36% 24,048.00 3,174.42 2.32% Streets & Snow 61,058.69 5.29% 54,296.47 6,762.22 5.24% Cemetery 11,439.53 0.99% 10,387.83 1,051.70 1.00% Animal Control 5,365.10 0.46% 4,604.04 761.06 0.44% Recreation/Aquatic 149,940.83 12.99% 139,024.01 10,916.82 13.42% Parks 76,044.32 6.59% 68,470.32 7,574.00 6.61% Library 38,657.64 3.35% 34,262.91 4,394.73 3.31% Plan & Zone 19,071.52 1.65% 17,090.43 1,981.09 1.65% Motor Pool 17,390.92 1.51% 15,727.24 1,663.68 1.52% Wildland Fire 91,098.32 7.89% 84,828.16 6,270.16 8.19% Police Comm 53,307.99 4.62% 46,998.86 6,309.13 4.54% Water 26,713.65 2.31% 23,490.74 3,222.91 2.27% Electric Production 31,709.97 2.75% 28,411.32 3,298.65 2.74%  Sewer 25,109.91 2.17% 22,093.68 3,016.23 2.13% WWTP 42,197.19 3.65% 37,710.37 4,486.82 3.64% Solid Waste 34,772.36 3.01% 30,604.27 4,168.09 2.95% Campground 15,867.08 1.37% 14,910.81 956.27 1.44% Totals $1,154,611.45 100.00% $1,035,998.79 $118,612.66 100.00% Banking Fees July 102.46 Credit Card Fees July $10,245.78 Grand Total $1,164,857.23 2022 Budget – The Engineering, Library, Parks and Recreation and Public Works Departments presented brief overviews of their 2022 budgets. There being no further business, Hourigan moved, Clark seconded and all voted to adjourn at 6:39 p.m. Dated this 2nd day of August, 2021. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.