City Council

Spearfish City Council Regular Session Minutes December 6, 2021 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, December 6, 2021. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Jacobs, Klarenbeek, and Rath. Absent: Hourigan. Also present: Interim City Administrator McDonald, City Planner Watson, Finance Officer DeNeui, Assistant Public Works Director McMahon, Parks and Recreation Director Ehnes, Fire Chief Ladson and Floodplain Administrator Vig. Hodgs moved, Rath seconded and all voted to approve the agenda. No conflicts of interest were declared. Public Comment – At 5:31 p.m. a time for public comment was opened with no comments received. Consent Agenda – Clark moved, Jacobs seconded and with Clark, Hodgs, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated November 15, 2021. B. Hire Dayla Hughes as part-time customer service assistant (not benefit-eligible), grade 7, step 1, $14.99 per hour, effective 12/7/2021. C. Hire Angela Hovdenes as part-time customer service assistant (not benefit-eligible), grade 7, step 1, $14.99 per hour, effective 12/7/2021. D. Move Brandy Kean to part-time (non-exempt) public works director (not benefit-eligible), effective 11/19/2021. E. Hire Kenneth Havemeier as full-time solid waste operator (benefit-eligible), grade 12, step 2, $20.26 per hour, effective 1/3/2022. F. Hire Bryr Nelson as full-time solid waste operator (benefit-eligible), grade 12, step 1, $19.77 per hour, effective 1/5/2022. G. Add Sean Davis to the 2021 volunteer firefighter list. Items from Visitors Recognitions – Mayor Boke recognized Tonya Vig, Floodplain Administrator, for being the recipient of the 2021 Larry R. Johnston Local Floodplain Manager of the Year Award and Adam McMahon, Assistant Public Works Director, and Kyle Mathis, City Engineer, for being the recipients of the 2020 Industry Collaboration and Leadership Award. Other Items Final Project – Clark moved, Klarenbeek seconded and all voted to approve the final under/over Change Order for the Exit 8 Area Community Path Hillsview Rd. and S.F.P. Sports Complex project for a decrease of $13,290.35, bring final project to total of $298,626. Additionally, Clark moved, Rath seconded and all voted to approve the Certificate of Final Completion and Acceptance setting December 6, 2021 as the date the two (2) year warranty begins. Lottery – The lottery drawing for cannabis dispensary license was held. Four applications were considered with results of the drawing being Déjà VU SD for 320 South 26th Street, and order for waiting list is From the Hills LLC for 320 26th Street, then From the Hills LLC for 2430 Platinum Drive, Suite 4, and Northern Hills Cannabis Care LLC for lot 6B-1 in Block 1 of Dodds Addition. DeNeui noted Déjà VU SD will receive the required form to complete their application to the State of South Dakota. If Déjà VU SD is unsuccessful in obtaining the dispensary license, the option will pass to the next name on the waiting list. This process will continue until the single cannabis dispensary license is issued by the City. Ordinance 1357 – Clark moved, Rath seconded and with Clark, Hodgs, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the second reading of Ordinance 1357 – An Ordinance Supplementing the 2021 Appropriations Ordinance No. 1332 of the Code of Ordinances, City of Spearfish, South Dakota. A final reading of the ordinance under SDCL 9-19-7.1 will be held during the December 20, 2021 council meeting. Amendment – Clark moved, Rath seconded and with Clark, Hodgs, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve Amendment 1 to agreement L21-00-169 City of Spearfish 2022 Street Improvements with Interstate Engineering to add engineering and design services for the Spearfish Recreation Center parking lot at a cost of $14,602. Dedication – Hodgs moved, Rath seconded and all voted to approve the Dedication and Acceptance of Public Improvements agreement for Phase 7 streets at The Reserve. Agreement – Rath moved, Jacobs seconded and all voted to approve the Sky Ridge Workforce Housing – Phase 1 Easement Agreement between Black Hills Power, Inc. and the City of Spearfish. Final Project – Hodgs moved, Clark seconded and with Clark, Hodgs, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the final under/over Change Order for the 2021 Crack Seal Project for an increase of $16,510.80, bring final project to total of $183,840. Interim Bill List – Klarenbeek moved, Jacobs seconded and with Clark, Hodgs, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the interim bill list dated November 22, 2021 as follows: VENDOR DESCRIPTION AMOUNT BLACK HILLS TITLE INC CLOSING COSTS SKY RIDGE $ 1,164.50 TOTAL $ 1,164.50 Bill List – Klarenbeek moved, Jacobs seconded and with Clark, Hodgs, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the bill list dated December 6, 2021 as follows: VENDOR DESCRIPTION AMOUNT ADVANCED ENGINEERING & ENV 2018 JKSN BLVD STRT UTLTY IMPR $ 16,621.15 AINSWORTH-BENNING INC EXIT 8 PATH RTP PE 3 FINAL $ 122,168.47 ALLSTATE PETERBILT CO KIT MOTOR SWITCH $ 74.74 AMAZON CAPITAL SERVICES OFFICE SUPPLY-OSMOSIS MEM $ 2,491.84 AMERICAN ENGINEERING TESTI JACKSON BLVD BRIDGE $ 296.75 ASPHALT SURFACE TECHNOLOGI CRACK SEALING PROJECT $ 183,840.00 BAKER & TAYLOR BOOKS- LIBRARY $ 1,138.83 BLACK HILLS ENERGY OCT/NOV 2021 ELECTRICITY $ 28,226.60 BLACK HILLS CHEMICAL CORP CLEANER-DEGREASER-ENZYME $ 58.32 BLACK HILLS PIONEER REC CENTER BILLING $ 1,263.50 BLACK HILLS WINDSHIELD TRACTOR INSTALL $ 100.00 BLACK, KARSYN LET BASIC ACADEMY $ 982.12 BOMGAARS SUPPLY INC LIME-TOOLS-GRINDER-DRIVER KIT $ 2,899.87 BROWN, HEATH G WLDLND TRVL CHESTER CA $ 736.00 BUILTECH INDUSTRIES, INC TRAFFIC LIGHT RPR ALUM TUBE $ 168.00 BYWATER SOLUTIONS, LLC SITE HOSTING-CLIENT MAINT $ 470.00 CASH-WA DISTRIBUTING CO CHIPS-CANDY-MEALS FOR REC CENTER $ 1,375.01 CENGAGE LEARNING BOOKS- LIBRARY $ 232.69 CHEYENNE CROSSING STORE LL SAFETY STAND DOWN LUNCH $ 1,584.00 CLARK PRINTING CORP COIL BINDING $ 56.00 CLAUSER MACHINE WORKS BUILD SPLIT ALUM RINGS-DELRIN BLK $ 1,660.00 DG INVESTMENT INTERMEDIATE ALARM MONITORING $ 1,472.25 CREEKSIDE DEVELOPMENT LLLP OCT 2021 TAX INCREMENT $ 7,676.88 DAKOTA BARRICADE LLC MAINLINE PAVEMENT MARKING $ 20,877.00 WS DARLEY & CO GUZZLER HAND PRIMER $ 171.99 DC BOOTH SOCIETY INC QUARTERLY ALLOCATION $ 7,650.00 DEAN, BOYD FUSION GOVERNANCE BOARD MEET $ 114.00 DEMCO INC LIBRARY SUPPLIES $ 2,279.55 DETAIL PRO DETAIL TWO PD VEHICLES $ 235.00 NORTHERN HILLS VENTURES IN DEC MANAGED NETWORK & 365 FEES $ 13,885.64 DIVISION OF MOTOR VEHICLES TITLES AND PLATE FEES $ 21.20 DRAPEAUX, AUSTIN PD TRAVEL FOR TRAINING $ 80.00 EBSCO SUBSCRIPTION SERVICE BOOKS- LIBRARY $ 1,344.79 EFTPS 2021 Q2 TAX ADJUSTMENT $ 10,697.93 ELKHORN RIDGE @ FRAWLEY RA OCT 2021 (REC NOV) TAX INCRMNT $ 106,631.33 ENERGY LABORATORIES INC RETURN CHARGE $ 20.00 ENTENMANN-ROVIN BADGES $ 269.50 NEWHOUSE ENTERPRISES INC PAPER SUPPLY $ 122.97 FMG INC EXIT 8 AREA COMMUNITY PATH $ 12,294.70 FOX, SHAWN 2 WK HOMICIDE INVSTGTN TRAIN $ 400.00 VIEHAUSER ENTERPRISES LLC DUPLICATE DOUBLE SIDED KEY $ 8.00 GREAT WESTERN TIRE INC TIRE MOUNTING-NEW TIRES-ROTATE $ 11,915.46 GUNDERSON TRUCKING INC TRANSPORT #2 TO GILLETTE $ 1,650.00 HALI-BRITE INC PULLEYMOTOR-AIRPORT-BEARING $ 434.25 HANZLIK, ROGER FD TRVL WLDLND CA SEPT AND OCT $ 2,549.68 HARGENS, GARY HOLIDAY PARTY ENTERTAINMENT $ 500.00 HAUGO BROADCASTING INC BROADCASTING FOR REC CENTER $ 720.00 HDR ENGINEERING INC EXIT 17 SPORTS COMP-SANDSTONE $ 91,061.84 HEISLER HARDWARE HAND TOOLS-PAINT-FLAGS-FAUCET $ 1,741.77 HIGH PLAIN HERITAGE SCTY QUARTERLY ALLOCATION $ 17,325.00 HOFMANN, STEVEN 2 WK HOMICIDE INVSTGTN TRAIN $ 400.00 HOWARD, KELSEY LET BASIC ACADEMY $ 965.99 INTERNATIONAL CODE COUNCI CODES FOR CANNABIS FACILITIES $ 21.50 INGRAM LIBRARY SERVICES BOOKS- LIBRARY $ 798.40 INTERSTATE ENGINEERING INC PARK PED BRIDGE- PIPE REHAB $ 8,932.80 JACOBS, CURT CONFERENCE AND LE HEARING $ 154.00 JENSEN, MASON 5 ON 5 REFING OCTOBER $ 150.00 JONES, CARTER WLD LND CHESTER CA $ 736.00 JUNEK'S SERVICE CORP COOLANT CAP-WIRING-JUMPER $ 47.88 KEAN, BRANDY FOOD PLOW CREWS SNWSTORM $ 182.83 KNECHT HOME CENTER INC BATTERY-BULBS-DRILL ROTARY- $ 301.17 LINDSTAD'S ALIGNMENT/BRAKE ALIGN FRONT $ 50.00 MATTHEWS INTL CORP GINSBACH PLAQUE $ 137.00 MATTHEWS OPERA HOUSE QUARTERLY ALLOCATION $ 10,800.00 MID-AMERICA GOLF AND LANDS SKY RIDGE SPORTS COMPLEX PE3 $ 345,992.44 MONEY MOVERS MAINT FEE REC CENTER- OCTOBER $ 8.00 VAN DER VORSTE, RY W MONUMENT RE LEVELING PROJECT $ 5,000.00 MURPHY PETROLEUM TRANSPORT USED OIL-ANTIFREZE $ 167.50 NATIONAL SHERIFFS' ASSOCIA CURT MEMBERSHIP $ 56.00 PETTY CASH POSTAGE-EMP REIMBURSEMENT $ 221.32 PETTY CASH PLAT MONEY REIMBURSEMENT $ 368.00 WEST RIVER TRANSIT AUTHORI QUARTERLY ALLOCATION $ 10,125.00 QUIK SIGNS INC MOUNTED FOAMBOARD $ 239.10 R.A.D. SYSTEMS LITTLE- RENEWAL LICENSE $ 75.00 RAPID CPR & AQUATIC SERVIC LIFEGUARD INSTRUCTOR TRAINING $ 350.00 ROTERT, PATRICK SDLETS COMMISSION HEARING $ 42.00 SACRISON PAVING INC ASPHALT PATCHING MICHIGAN-ST JOE $ 22,723.33 SD DEPT OF HEALTH TESTING- BEAL $ 60.00 SOUTH DAKOTA ONE CALL MESSAGE FEES FOR OCTOBER $ 171.15 SD POLICE CHIEF'S ASSOC POST FORMS- RENEWALS X 3 $ 631.21 SDWWA 12 MEMBERSHIP RENEWALS $ 120.00 SECRETARY OF STATE HEINERT-NOTARY FEE $ 30.00 SPEARFISH ECON DEVELOPMENT QUARTERLY ALLOCATION $ 25,000.00 SEGUIN, MAKYAH WLD LND CHESTER CA $ 736.00 SNOOK, GARRETT- GSTRAINZ L FITNESS INSTRUCTOR $ 945.00 JASON NELSON SET UP NEW PD VEHICLES $ 27,328.33 SOUTH DAKOTA DOT BRIDGE INSPECTION BILLING $ 765.31 SPEARFISH LUMBER CO REDI CRATE- STREET SIGN REPAIR $ 314.16 STAN HOUSTON EQUIPMENT MAX BULL PIN-CHISEL-HAMMER $ 1,194.93 SYSCO FOOD SERVICES OF MT TISSUE SUPPLY REC CENTER $ 65.08 TRUGREEN CHEMLAWN CAMPGROUND WEED CONTROL $ 964.00 TTG ENTERPRISES INC WIRE BLOWER-THERMOSTATS INSTAL $ 625.64 TURBIVILLE INDUSTRIAL ELEC PACO PUMP REPAIR $ 2,543.15 TYLER TECHNOLOGIES INC MISC AR ANNUAL FEE $ 1,333.31 CITY OF SPEARFISH CITY UTILITIES 10/31-11/30 $ 5,652.15 VISIT SPEARFISH INC NOV FEES PAID IN DEC PARTIAL $ 13,874.00  WALMART CAPITAL ONE CLEANING SUPPLIES WWTP- COFFEE $ 250.00 WENZEL, WILLIAM W WLD LND CHESTER CA $ 980.00 WERNER III, DONALD C WLDLND TRAVEL CHESTER CA $ 980.00 INTEGRITY ACQUISITION LLC TRANSMISSION SERVICE- TUNE UP $ 253.81 WHITE'S QUEEN CITY MOTORS SENSOR $ 1,960.03 TOTAL $ 1,176,417.14 November 2021 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $8,246.26 1.23% $7,660.26 $586.00 1.43% City Administrator 17,065.70 2.55% 13,881.60 3,184.10 2.58% City Attorney 0.00 0.00% 0.00 0.00 0.00% Finance 32,237.52 4.81% 25,787.23 6,450.29 4.80% Human Resources 8,914.68 1.33% 7,288.00 1,626.68 1.36% Gov't Bldgs 16,356.42 2.44% 12,681.33 3,675.09 2.36% Engineering 32,910.86 4.91% 26,501.09 6,409.77 4.93% Public Safety Admin 22,402.54 3.35% 17,810.56 4,591.98 3.32% Police 139,675.51 20.86% 110,817.10 28,858.41 20.63% Fire 20,758.02 3.10% 17,923.91 2,834.11 3.34% Bldg Inspection 20,192.49 3.02% 16,032.01 4,160.48 2.98% Streets & Snow 49,793.25 7.44% 40,457.94 9,335.31 7.53% Cemetery 4,334.47 0.65% 3,245.20 1,089.27 0.60% Animal Control 3,986.46 0.60% 2,923.20 1,063.26 0.54% Recreation/Aquatic 41,864.71 6.25% 34,303.64 7,561.07 6.39% Parks 32,116.58 4.80% 25,852.78 6,263.80 4.81% Library 29,378.83 4.39% 23,541.11 5,837.72 4.38% Plan & Zone 13,800.55 2.06% 11,393.61 2,406.94 2.12% Motor Pool 11,335.33 1.69% 9,465.80 1,869.53 1.76% Wildland Fire 12,126.61 1.81% 10,022.44 2,104.17 1.87% Police Comm 41,582.71 6.21% 31,691.11 9,891.60 5.90% SAFER Grant 6,656.91 0.99% 5,187.34 1,469.57 0.97% Water 18,704.99 2.79% 14,427.73 4,277.26 2.69% Electric Production 15,286.17 2.28% 12,205.72 3,080.45 2.27% Sewer 17,629.69 2.63% 13,612.82 4,016.87 2.53% WWTP 28,894.22 4.31% 23,356.63 5,537.59 4.35% Solid Waste 22,517.53 3.36% 18,346.15 4,171.38 3.42% Campground 879.59 0.13% 698.58 181.01 0.13% Totals $669,648.60 100.00% $537,114.89 $132,533.71 100.00% Banking Fees October 48.31 Credit Card Fees October $4,481.11 Grand Total $674,129.71 Appointments – Clark moved, Rath seconded and all voted to ratify the following appointments and reappointments: 1) Appoint Kelly Kirk to the Library Board of Trustees for a 3-year term, 1/1/2022 to 12/31/2024. 2) Reappoint Jason Tysdal to the Visit Spearfish Board of Directors for a 3-year term, 1/1/2022 to 12/31/2024. 3) Reappoint Patricia Dias, Lennis Larson, Melissa Haught, Paul Thomson, and Randi Smith to the Historic Preservation Commission for 3-year terms, 1/1/2021 to 12/31/2023. Groundbreaking – Ground-breaking ceremony for the first home at Sky Ridge will be held on Thursday, December 9, 2021 at 10:30 a.m. at Aurora Avenue. Executive Session – Clark moved, Jacobs seconded and all voted to enter executive session under SDCL 9-34-19 for the purpose of discussing commercial and financial information. Council returned to regular session at 6:15 p.m. There being no further business, Hodgs moved, Clark seconded and all voted to adjourn at 6:16 p.m. Dated this 6th day of December, 2021. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.