City Council

City of Spearfish Combined Committee Minutes December 29, 2021 The Combined Committee met at 4:15 p.m. in the Council Chambers of City Hall on Wednesday, December 29, 2021, with the following committee members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath. Absent: None. Also present were: Interim City Administrator McDonald, City Finance Officer DeNeui, City Planner Watson, Assistant Public Works Director McMahon, Human Resource Director Mathis and Police Chief Jacobs. Public Comment The public comment section was opened at 4:16 p.m. and closed with no comments. Due to quorum of the city council being present, all items were forwarded to the January 3, 2022 City Council regular session agenda with no recommendation. Finance License – A public hearing will be held to consider an application from Zac Eixenberger with Spread the Tunes for a special malt beverage license for the Chinook Days Bonfire on January 22, 2022 from noon to 8 p.m. at the lower parking lot of the Lookout Amphitheater. Consideration of the application will follow the public hearing during the council session. Resolution 2022-01 – Adoption of Resolution 2022-01 – A Resolution Levying an Annual Special Maintenance Fee for Street Surfaces will be considered during the council session. Human Resources 2022 Scale – Approval of the 2022 grade and step scale to be effective 12/26/2021 (paid out on 1/14/2022 with a 3% adjustment) will be considered during the council session. 2022 Wages – Approval of the 2022 employee wages and per SDCL 6-1-10 publish the list of wages for all employees will be considered during the council session. 2022 Volunteers – Approval of the 2022 volunteer listing, as provided, will be considered during the council session. Hire – The hiring of Jaelynn James as part-time recreation assistant (not benefit-eligible), grade 7, step1, $15.44 per hour, effective 1/4/2022 will be considered, on the consent agenda, during the council session. Hire – The hiring of Bridget Beck as part-time recreation assistant (not benefit-eligible), grade 7, step 1, $15.44 per hour, effective 1/4/2022 will be considered, on the consent agenda, during the council session. Planning and Zoning Ordinance 1360 – Approval of the second reading of Ordinance 1360 – An Ordinance Updating the Boundaries of Voting Ward 2 of the City of Spearfish will be considered during the council session. Ordinance 1362 – Setting a public hearing for January 18, 2022 and approval of the first reading of Ordinance 1362 – An Ordinance Amending Appendix A – Zoning of the Revised Ordinances of the City of Spearfish by Zoning Certain Property will be considered during the council session. (Change zoning for parcel north of Mountain Shadows mobile home park from Heavy Industrial to C-1 and R-3.) Set Hearing – Setting a public hearing for January 18, 2022 for Resolution 2022-02 – A Resolution to Vacate a Sewer Easement will be considered during the council session. (711 N Canyon Street) Ordinance 1358 – Approval of the first reading of Ordinance 1358 – An Ordinance Amending Chapter 10 Licenses, Permits, and Business Regulations will be considered during the council session. Public Safety Purchase – The purchase of one (1) Ford F250 pickup from White’s Canyon Ford for a total cost of $38,848.60 will be considered during the council session. Quote – Acceptance of the quote from Central Square for the CAD interface needed to support the ProQA EMD (emergency medical dispatching) software being purchased by the Spearfish PD PSAP, for $16,932.86 with $11,000.60 being reimbursed by the 911 Coordination Board, will be considered during the council session. Public Works Proposals – Awarding of the lowest responsive and responsible proposal for the following roof replacements to LaPrade Roofing for the amounts shown will be considered during the council session: A. Campground North Showers Roof Replacement at a total amount of $18,045.77. B. Campground South Restrooms Roof Replacement at a total amount of $10,931.20. C. Rose Hill Cemetery Office Roof Replacement at a total amount of $8,315.65. D. Snappers Club Roof Replacement at a total amount of $32,770.43. E. Spartan Park Restroom Roof Replacement at a total amount of $15,746.38. F. Tretheway Pavilion Roof Replacement at a total amount of $81,178.04. Proposal – Acceptance of the proposal from KLJ Engineering for surveying, design, and bidding services for the Airport Taxi-lane project at a lump sum cost of $93,203.75 will be considered during the council session. No additional discussions were held, and the meeting was adjourned at 4:40 p.m.  Spearfish City Council Special Session Minutes December 29, 2021 4:15 p.m. The Spearfish City Council met at 4:41 p.m. on Wednesday, December 29, 2021. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: None. Also present: Interim City Administrator McDonald, City Planner Watson, Human Resource Director Mathis, Finance Officer DeNeui, Assistant Public Works Director McMahon and Police Chief Jacobs. Hodgs moved, Jacobs seconded and all voted to approve the agenda. No conflicts of interest were declared. Public Comment – At 4:43 p.m. a time for public comment was opened and closed with no comments received. Other Items Uncollectible Accounts – Klarenbeek moved, Rath seconded and all voted to write off $1,756.94 of customer accounts deemed uncollectible. Contingency – Rath moved, Jacobs seconded and all voted to approve the following contingency budget transfers totaling $169,000: From: 101-41150-4510 Contingency $ 99,000 To: 101-41220-4110 General Fund-City Administrator-Salaries $ 15,000 101-41420-4220 General Fund-Finance-Professional Services $ 8,000 101-41440-4220 General Fund-Human Resources-Professional Services $ 12,000 101-41930-4340 General Fund-IT-Machinery and Equipment $ 15,000 101-42100-4210 General Fund-Public Safety Admin-Property Insurance $ 4,000 101-42290-4265 General Fund-Fire-Safety-Clothing-Food $ 15,000 101-42320-4223 General Fund-Building Inspection-Credit Card Fees $ 14,000 101-46330-4210 General Fund-Economic Development-Insurance $ 2,000 101-46510-4223 General Fund-Planning & Zoning-Credit Card Fees $ 8,000 214-42150-4110 E911 Fund-Communications-Salaries/Wages $ 6,000 From: 101-41150-4520 Weather Contingency $ 70,000 To: General Fund-Parks and Recreation- 101-45220-4289 Water/Sewer/Garbage Svcs $ 60,000  101-41920-4252 General Fund-Government Buildings-Repair of Structures $ 10,000 Transfer – Rath moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to transfer $1,000,000 from 101-General Fund to 201-Second Penny Sales Tax Fund, as budgeted. Hire – Clark moved, Hodgs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to hire Steve McFarland as full-time city administrator (benefit- eligible), grade 27, step 6, $73.18 ($152,214.40 – salaried-exempt), effective on or after 2/1/2022 pursuant to the employment contract. Surplus – Clark moved, Hodgs seconded and all voted to surplus twenty-five (25) handguns to use as trade-in towards the purchase of new handguns. Final Project – Clark moved Hodgs seconded and all voted to approve the final over/under Change Order #1 for the Jackson Boulevard Bridge Rehabilitation Project for a decrease of $14,171.53, bringing final project costs to $325,021.10 (bid was $339,192.63). Additionally, Clark moved, Hodgs seconded and all voted to approve the Certificate of Final Completion and Acceptance setting December 29, 2021 as the date the two (2) year warranty begins. Bill List – Klarenbeek moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the bill list dated December 29, 2021 as follows: VENDOR DESCRIPTION AMOUNT 3RD DEGREE SCREENING INC PRE EMPLOYMENT TESTING $ 40.00 A & B WELDING SUPPLY CO CYLINDER RENTAL-OXYGEN-GAS $ 383.85 A & J SUPPLY JADE BOOT PROGRAM $ 100.00 ADOBE INC. ACROBAT PRO DC $ 172.70 ADVANCED ENGINEERING & ENV PED BRIDGE STUDY & REPORT $ 2,370.00 ALEX AIR APPARATUS INC 15 BUDDY BREATHERS $ 6,020.00 AMAZON CAPITAL SERVICES HELMET CAMERA- MEMO BOOKS $ 362.75 AMERICAN ENGINEERING TESTI JKSN BLVD BRDG PRESERVATION $ 498.50 AMERICAN LEGAL PUBLISHING 2022 CODES ONLINE $ 395.00 APPLIED CONCEPTS INC DSR COUNTING UNIT-REMOTE $ 2,895.00 BAKER & TAYLOR BOOKS $ 160.80 BEST WESTERN BLACK HILLS L ADMIN CANDIDATE LODGING $ 154.00 BLACK HILLS ENERGY NOV/DEC CHARGES $ 5,554.11 BHSU PRINTING CENTER DECEMBER UTILITIY BILLING $ 111.02 BLACK HILLS URGENT CARE LL EMPLOYMENT SCREENING $ 260.00 BOMGAARS SUPPLY INC BOLTS-LIME AND SOLAR SALT $ 26.75 ROBERT BOSCH TOOL CORP LOCATORS REPAIRED WATER/SEWER $ 365.60 BUTTE ELECTRIC COOP ELECTRIC 10/24/21 - 11/24/2021 $ 49,551.26 CALIBRATION TECHNICIANS & REPIR AND CALIBRATE $ 243.11 VISUAL WORKS INC ONLINE RESERVATIONS NOV 2021 $ 150.00 TMT INC SNOW REMOVAL CHEMICALS $ 322.95 SPEARFISH CHAMBER OF COMM MEMBERSHIP INVESTMENT $ 930.00 CLARK PRINTING CORP HISTORIC PRES HISTORY POSTERS $ 172.15 CLIMATE CONTROL SYSTEMS & EMS SUPPORT-PREVENTATIVE MAINT $ 49,623.00 COCA-COLA BOTTLING CO COFFEE -JUICE-MILK FOR REC CENTER $ 1,054.00 CORE & MAIN LP PIPE-ADAPTERS-SOLVENT $ 5,977.26 CVD CONSTRUCTION INC ELLINGSON WELL DOOR PROJ $ 9,440.00 DAKOTA PUMP INC SIGNAL-LIFT REPAIR-CONTRACTS $ 3,568.82 DIGITALOCEAN LLC DEC OBITS ONLINE SUBSCRIPTION $ 5.00 ECOLAB PEST ELIMINATION WWTP PEST PROGRAM $ 74.15 EQUIPMENT SERVICE PROFESSI MAINT ON FURNACE-3725 CO BLVD- $ 259.11 EVIDENT INC SECURITY TAPE W/ WRITING LINE $ 366.59 FEDERAL SIGNAL CORPORATION 2 SIRENS $ 47,622.11 FEDEX PD SHIPPING $ 15.23 FELSBURG HOLT & ULLEVIG IN JAX BRIDGE CONST. ADMIN FINAL $ 47.26 FIB-AP PURCHASE CARDS YEAR END PURCHASES $147,198.98 $ - FLEET FARM DRIVEWAY MARKERS $ 246.76 EDDIE'S TRUCK CENTER STARTER FOR SNOW PLOW TRUCK $ 387.18 FLYING E FLORAL & DESIGN L FUNERAL FLOWERS $ 50.00 GUNDERSON, PALMER,NELSON & ABATEMENT ISSUE-GENERAL FILE $ 1,273.30 GRAINGER INC GLOVES $ 38.10 HAWKINS INC CHLORINE CYLINDER-HAWKINS $ 931.95 HDR ENGINEERING INC SNDSTN STRT RPR & SWR-EXIT 17 & 8 PT $ 36,861.46 HEISLER HARDWARE SOAP & HEATER-FLAGGING TAPE $ 33.27 INTERSTATE ENGINEERING INC STATIC SURVEY FOR GPS BASE STA $ 1,557.64 ISA-ARBOR.COM TYLER & REX SUBSCRIPTION FEE $ 340.00 JJS GLOBAL VENTURES INC BW TECHNOLOGIES QUAD GAS $ 310.00 KIESLER POLICE SUPPLY INC GLOCK 17 GEN5 9MM MAGAZINE 30 $ 570.00 KNECHT HOME CENTER INC COIL BRUSH,ELBOWS,NIPPLES $ 17.59 LOU'S GLOVES INC LATEX GLOVES $ 408.00 LUEDERS FOOD CENTER PAPER TOWLS FOR FIRE DEPT $ 17.34 MCFARLAND,STEVE MILEAGE AND MEALS REIMBURSEMEN $ 349.98 MENARDS SHELF, POLYES, SWIVEL $ 133.86 MID-AMERICA GOLF AND LANDS SKYRIDGE COMPLEX PE 4 $ 597,697.32 MIDCO 11/12-12/11 CAMPGRD TV SERVICE $ 999.94 PRO WINDMILL INC PEST PROGRAM CITY BUILDINGS-WELLS $ 908.00 OVIVO USA LLC WIPER,SIDE,NEOPRENE $ 43.68 PITNEY BOWES INC RENTAL INVOICE $ 180.00 POWDER RIVER PETALS FUNERAL FLOWERS $ 75.00 THE GREG PROTHMAN COMPANY JOB LISTINGS FOR 2ND ROUND CA $ 7,262.50 ROSEN & ROSEN INDUSTRIES I ANSI MESH LIME $ 1,168.49 RCS CONSTRUCTION INC JACKSON BRIDGE PE7 FINAL $ 3,042.58 ROCKINGTREE FLORAL/GARDEN TREE GATOR BAGS $ 596.40 SAFESTART GARY HIGBEE EXPENSE $ 5,014.03 SAFEWAY SALTINES-BOWLS $ 231.09 SAWYER BREWING CO PIZZA LUNCH FOR SNOW/STREETS $ 133.84 SERVALL TOWEL & LINEN MAT-DUSTER-SANITIZER- $ 745.86  SIERRA DESIGN INC FD REFLECTIVE STRIPS $ 118.00 SIGN SOLUTIONS SIGNS FOR PUBLIC WORKS $ 89.01 VIVI BENE INC STATION A WIRED NEW PUMP $ 467.35 SPEARFISH AUTO SUPPLY OIL FILTERS X 2 $ 105.29 STATE BAR OF SOUTH DAKOTA BAR FOUNDATION DUES $ 550.00 MINNESOTA CONWAY FIRE AND FIRE EXTINGUISHER-ANNUAL INSPE $ 5.25 SUNSHINE TOWING TOW SNOW PLOW TO SHOP $ 250.00 THE FARMHOUSE MEAL FOR CITY ADMIN CANDIDATE $ 142.00 THE UPS STORE #5137 PD-WWTP-WATER/SEWER SHIPPING $ 432.30 THOMSON REUTERS WEST SOFTWARE SUBSCRIPTION CHARGES $ 543.72 PRODUCTIVITY PLUS ACCOUNT GLASS FOR CAB $ 335.00 TRUECLEAN CARPET AND JANIO CLEAN UP PAVILLON $ 225.00 TWO WHEELER DEALER CYCLE CABLE FOR CABLE CROSSOVER $ 220.00 USA BLUE BOOK POCKET PRO TESTER SENSOR $ 283.58 VANWAY TROPHY & AWARD HALL PRF BOARD PLAQUE $ 87.40 VARIOUS FUEL VENDORS FOR T FUEL TO BH AREA MTG $ 36.44 CLARITY TELECOM LLC 11/12-12/6 SERVICES $ 4,572.79 VERIZON WIRELESS 10/24 - 11/23 WIRELESS $ 4,298.59 VIOLA SOFTWARE LLC WEBSITE HOSTING DEC 2021 $ 25.00 WALL STREET JOURNAL WALL STREET JOURNAL SUBSCRIPT $ 49.99 WALMART CAPITAL ONE BATTERY BACKUP FOR MILES $ 44.88 WALMART.COM CANDY FOR PARADE $ 46.74 WOLFF'S PLUMBING & HEATING REPLACE TOILET FLUSH VALVE $ 1,844.64 ZORO TOOLS ICE CLEATS FOR FD $ 1,788.56 $ 867,478.77 Appointment – Hodgs moved, Rath seconded and all voted to ratify the appointment of Terri Dunwoody to the Downtown Business Improvement District Board, a 3-year term, effective 1/1/2022-12/31/2024. There being no further business, Clark moved, Jacobs seconded and all voted to adjourn at 4:52 p.m. Dated this 29th day of December, 2021. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.