City Council

Spearfish City Council Regular Session Minutes December 20, 2021 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, December 20, 2021. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: None. Also present: Interim City Administrator McDonald, City Planner Watson, City Engineer Mathis, Finance Officer DeNeui, Human Resource Director Mathis, Public Works Director Kean, Assistant Public Works Director McMahon, Parks and Recreation Director Ehnes, Public Safety Director Rotert, and Fire Chief Ladson. Klarenbeek moved, Hodgs seconded and all voted to approve the agenda. No conflicts of interest were declared. Public Comment – Comments were received by representatives with From the Hills LLC requesting the council consider the number of dispensary licenses for Spearfish. No further comments were received and the time for public comment was closed at 5:36 p.m. Consent Agenda – Clark moved, Rath seconded and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated December 6, 2021. B. Approve the minutes of the City Council special session dated December 16, 2021. C. Approve the treasurer’s report dated November 30, 2021. Other Items Agreement – Clark moved, Jacobs seconded and all voted to approve the Exit 8 Area Community Path – Phase 2 Easement Agreement between Butte Electric Cooperative, Inc. and the City of Spearfish. Agreement – Clark moved, Rath seconded and all voted to approve the Exit 8 Area Community Path – Phase 2 Easement Agreement between Ron Harris and Shawn Harris and the City of Spearfish. Agreement – Clark moved, Rath seconded and all voted to approve the Exit 8 Area Community Path – Phase 2 Easement Agreement between Spring Creek Ranch, LLC and the City of Spearfish. Agreement – Clark moved, Jacobs seconded and all voted to approve the Exit 8 Area Community Path – Phase 2 Easement Agreement between Lawrence County and the City of Spearfish. Certificates – Klarenbeek moved, Jacobs seconded and all voted to approve the South Dakota Department of Transportation Right-of-way and Utilities Certificates for the Exit 8 Area Community Path – Phase 2 Project. Ordinance 1357 – Rath moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the final reading of Ordinance 1357 – An Ordinance Supplementing the 2021 Appropriations Ordinance No. 1332 of the Code of Ordinances, City of Spearfish, South Dakota. Reserve – Rath moved, Hourigan seconded and all voted to set Fund 213-Hotel Business Improvement District (BID) reserve at an amount determined by the Hotel BID Board up to $20,000. Transfer – Jacobs moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to transfer $422,298 from 101-General Fund to 214-E911 Communications Fund as budgeted. Fee – Following discussions, Klarenbeek moved, Rath seconded and all voted to recommend a Special Maintenance Fee of $1.20 per lineal foot with a maximum of 100 feet per lot for 2023 collection. A resolution will be presented at the January 3, 2022 council meeting to enact the recommendation. Agreement – Clark moved, Rath seconded and all voted to approve the Land Use Agreement with the Black Hills Bike Share for a bike rental kiosk located at 119 South Canyon Street (Spearfish City Park). Agreement – Rath moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the agreement for professional engineering services for the Sky Ridge maintenance building with Structural Dynamics LLC at a cost not to exceed $43,650. Lighting – Klarenbeek moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to accept the quote from GenPro as a sole source provider for the purchase of solar panels, lights, and poles at a cost of $49,121.72. Adam Martin, representative from GenPro, stated he is working with the company to provide mounting brackets so dedication plaques may be mounted on the poles. Ordinance 1360 – Rath moved, Jacobs seconded and all voted to approve the first reading of Ordinance 1360 – An Ordinance Updating the Boundaries of Voting Ward 2 of the City of Spearfish. Agreement – Clark moved, Rath seconded and all voted to approve the Encroachment Agreement for 307 Meier Avenue. Agreement – Jacobs moved, Hourigan seconded and all voted to approve the Encroachment Agreement for 337 Meier Avenue. Trade – Clark moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to authorize a land trade between the City of Spearfish and Nick Caton representing the owner of 511 W Jackson Boulevard. A cost share agreement will be presented at a later date. Change Order – Clark moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve Change Order #1 for the public safety answering point radio upgrade project for $2,980. Truck – Following discussions, Clark moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs and Rath voting aye and Klarenbeek voting nay, motion passed to purchase one (1) Rosenbauer Aerial Fire Truck (ladder truck) from Heiman Fire Equipment at a cost of $1,250,783, funded from General Fund, Wildland Fire Fund and Fire Capital Fund. Final Project – Clark moved, Jacobs seconded and all voted to approve the final under/over Change Order for the 2021 Sanitary Sewer CIPP Lining Project for a decrease of $34,622.00, bring final project to total of $297,264.90. Additionally, Clark moved, Jacobs seconded and all voted to approve the Certificate of Final Completion and Acceptance setting December 20, 2021 as the date the two (2) year warranty begins. Agreement – Hodgs moved, Rath seconded and all voted to approve the Airport Rescue Grant – Grant Agreement and authorize all signatures necessary for administration of the grant. Capacity – Hodgs moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve 419 gallons per minute (GPM) of capacity for the Exit 17 Lift Station A and Force Main Upsize. This GPM will be incorporated into the design for the upsize project. Bill List – Klarenbeek moved, Rath seconded and with Clark, Hodgs, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the bill list dated December 20, 2021 as follows: VENDOR DESCRIPTION AMOUNT 2XL CORPORATION SANITIZING WIPES $ 302.42 A & B BUSINESS INC CONTRACT DEC 2021 $ 2,636.06 A & B WELDING SUPPLY CO CYLINDER RENTAL-PROPANE-WIRE $ 276.76 A & J SUPPLY CAPS-PIPES-CLEVIS $ 554.39 ADOBE INC. ACROBAT PRO DC $ 172.70 ADVANCED ENGINEERING & ENV BIG PROJECT -JKSN STRT IMPROV $ 12,326.50 ALL PARTITIONS & PARTS REPLACEMENT PIN SET FOR ADA $ 45.00 ALLSTATE PETERBILT CO VALVE SOLENOID NORMALLY $ 79.00 ALPINE IMPRESSIONS REC AND FD SHIRTS AND ZIP UPS $ 1,063.00 AMAZON CAPITAL SERVICES SCRN PRTCT-PLANNERS-CALENDAR $ 1,051.81 AMZN MKTP US PAPER FOR ALL CITY DEPARTMENTS $ 260.22 APWA REGISTRATION JOB POSTING WORK ZONE $ 325.00 ARGUS LEADER MEDIA #1085 ARGUS LEADER SUBSCRIPTION $ 499.05 ASFPM FLOOD PLAIN MEMBERSHIP RENEW $ 165.00 ATLANTIC POLY INC CLEAR BAGS ON ROLLS $ 382.21 BAKER & TAYLOR BOOKS $ 737.79 BEE WELL DRINKS FOR CONCESSIONS REC CEN $ 239.76 BELLE FOURCHE LANDFILL NOVEMBER LANDFILL $ 27,753.14 BEST WESTERN-RAMKOTA INN LODGING FOR TRAINING $ 322.80 BLACK HILLS ENERGY NOV/DEC 2021 ELECTRICITY $ 7,830.07 BHSU PRINTING CENTER EMPLOYEE BROCHURES-UTILITY BILLS $ 379.98 BIERSCHBACH EQUIP & SUPPLY SEALANT-ASPHALT PATCH-CREDIT $ 1,044.95 BLACK HILLS CHEMICAL CORP SPONGE-DEGREASER-GLOVES-TOWELS $ 985.98 BLACK HILLS PIONEER REC CENTER ADV-NOV LEGALS $ 1,915.15 BLACK HILLS PURE INC WATER AND COOLER RENTALS $ 41.00 BLACK HILLS URGENT CARE LL EMPLOYEE SCREENING $ 65.00 BLOOMERS FLOWERS & GIFTS BRADLEY'S FUNERAL FLOWERS $ 74.50 BOMGAARS SUPPLY INC BOOTS-FLAGS-TREE CAGES-IMACT-BAT $ 1,742.14 BORDER STATES INDUSTRIES I WIRE TERM-INSULATION $ 375.59 BSN SPORTS LLC NET-WHISTLE-BASKETBALL-PICKLE $ 1,016.79 BUILDERS FIRSTSOURCE INC 2X4-8'-4X4-12' AND OSB $ 262.09 BUTLER MACHINERY CO HARNESS-BIT $ 330.45 BUTTE ELECTRIC COOP ELECTRICITY 9/24/21 - 10/24/21 $ 49,837.85 VISUAL WORKS INC ONLINE RESERVATIONS $ 458.00 CATHY SULENTIC MORCOM- BLA STAND DOWN DAY PRESENTATION $ 125.00 CBH COOPERATIVE NOVEMBER CHARGES $ 27,642.21 CENGAGE LEARNING BOOKS $ 83.96 CENTURYLINK INC 12/1/12-30 BACKUP 911 LINES $ 353.92 CHAIN SAW CENTER SKDSTR ATCH-SCISSORLIFT-OIL- FILTER $ 2,920.19 CHEYENNE CROSSING STORE LL DINNER FOR 189 $ 4,252.50 CHRIS SUPPLY CO BATTERY HYDRO PLANT $ 182.69 CLAIMS ASSOCIATES INC. LIABILITY CLAIM DEDUCTIBLE $ 1,000.00 CLAUSER MACHINE WORKS REPAIRS ON BLOWER ASSEMBLY $ 420.00 CLIMATE CONTROL SYSTEMS & AERCO VALVE-FURNACE HUDSON HL $ 4,886.93 COCA-COLA BOTTLING CO COFFEE FOR REC AND PD-JUICE REC $ 399.00 CORE & MAIN LP METERS-REPAIR LID-CURB BOX EXTEN $ 12,775.40 CULLIGAN SOFT WATER CORP WATER- WWTP $ 87.75 CUMMINS SALE AND SERVICE GAS OUT FD BACK UP GENERATOR $ 599.23 DAKOTA BUS SERVICE CORP BUS FOR SUMMER KIDS PROGRAM $ 1,050.00 DAKOTA PUMP INC ELKHORN A LIFT STATION $ 35,086.80 NORTHERN HILLS VENTURES IN FORTINET LICENSE RENEWAL $ 397.75 DIGITALOCEAN LLC NOVEMBER BILLING $ 5.00 DIVISION OF MOTOR VEHICLES TITLES AND PLATE FEES VIN#2879 $ 21.20 ECOLAB PEST ELIMINATION PEST PROGRAM $ 406.60 ENERGY LABORATORIES INC CHRONIC SHORT TERM 2 SPECIES $ 2,362.50 ENERSYS DELAWARE INC BATTERY-KIT $ 4,104.98 NEWHOUSE ENTERPRISES INC PAPER-BATTERIES-ENVELOPES $ 734.03 FAIRFIELD SIOUX FALLS SAFETY CONFERENCE STAY $ 1,680.00 FEDERAL SIGNAL CORPORATION ANTENNA- BATTERY $ 1,519.90 FIB-AP PURCHASE CARDS NOVEMBER P CARDS $134,991.96 $ - EDDIE'S TRUCK CENTER FENDER-LEDS-SHOCK ABS- $ 1,965.59 VIEHAUSER ENTERPRISES LLC REC CENTER FOBS $ 374.50 GUNDERSON, PALMER,NELSON & LEGAL SERVICES RENDERED $ 800.00 GRAINGER INC ELETROMECHANICAL TIMER-GLOVES $ 119.21 GREAT WESTERN TIRE INC REPAIR FRONT AXEL TIRE FLAT- TIRES $ 4,635.28 GROSSENBURG IMPLEMENT UC13263 WWTP $ 121.98 GUARDIAN ALLIANCE TECHNOLO BACKGROUND CHECKS $ 102.00 HAWKINS INC CHLORINE-AQUAHAWK $ 6,294.53 HEISLER HARDWARE CAP-FAUCET KIT-SPRAY-DEGREASER $ 145.40 IIMC MICHELLE RENEWAL $ 175.00 AEGION CORPORATION SWR TRNKLN CIPP LINING PE2 FNL $ 268,683.92 INTERSTATE ENGINEERING INC CMPGRND WATERLINE REPALCE $ 4,050.74 JACKSON, TRISTYN YOGA INSTRUCTOR REC CENTER $ 26.25 JENNER EQUIPMENT CO SRV CALL- VARMIT CHEWED WIRES $ 1,438.04 KEVIN GOSE DBA 2ND AMENDME 100 WATT 40 VOLT $ 320.00 KIESLER POLICE SUPPLY INC GLOCK 45 9MM-NIGHT SIGHTS- $ 5,287.00 KLJ SOLUTIONS HOLDING CO WLDLF FENCE CONSTRUCTION $ 4,467.01 KNECHT HOME CENTER INC GRIND WHEELS-BEARINGS-NUTS $ 468.79 LAWSON PRODUCTS INC STRIPE PAINT SAFETY GREEN $ 352.32 MATTHEWS INTL CORP DOYLE PLAQUE $ 137.00 MCMASTER CARR, INC BACKUP LIGHT $ 170.09 MONTANA-DAKOTA UTILITIES 11/4 - 12/ 6 NATURAL GAS $ 7,661.52 MEDIA USA INC REC CENTER ADVERTISING $ 495.00 MIDCO 10/12-11/11 CAMPGROUND $ 1,000.07 MIDCONTINENT TESTING LABS, WATER TESTING W/S AND WWTP $ 451.25 MONUMENT HEALTH EMPLOYEE SCREENING $ 196.00 MP FT PIERRE LLC CONFERENCE LODGING $ 508.00 NFPA FIRE CODE SUBSCRIPTION SERVICE $ 1,495.00 NICE RINK BUMPER CAPS-HOSES-CREDIT $ 1,143.20 NORTH CENTRAL INTERNATIONA SENSOR GAUGE $ 123.94 MOSSET, COREY DEMO/RPLC CONCRETE CMMN GRNDS $ 1,938.27 NRPA NRPA MEMBERSHIP BRETT $ 175.00 PRO WINDMILL INC REC CENTER PEST PROGRAM $ 373.00 PLAN-IT GEO SUBSCRIPTION RENEWAL 1 YEAR $ 3,500.00 PETTY CASH PLAT MONEY REIMBURSEMENT 12/15 $ 339.00 PRECISION MECHANICAL LLP RECLAIMING UNITS ON DUMP $ 2,800.00 PROGRAM WORKS INC SERVICE FROM 11/3-11/02 $ 483.36 QUIK SIGNS INC FD BUSINESS CARDS-CARBONLESS FRMS $ 342.30 RAPID DELIVERY WATER/SEWER AND MAINT DEL $ 154.20 RCS CONSTRUCTION INC JKSN BLVD SRT IMPRVMNT & BRIDGE $ 435,437.00 REED, THERESA DAWN DOWNTOWN RESTROOMS NOV $ 450.00 REFLECTIVE APPAREL FACTORY SAFETY HOODIES REFLECTIVE $ 1,241.62 REGAN SERVICES LLC INSTLL OF BATTERY STATION HYDR $ 451.04 RIVERFRONT BROADCASTING LL ADS/LIVE REMOTE/PROMOS/TALENT $ 595.00 RLI CORP PERSONAL INSURANCE PD NOTARY $ 100.00 ROCKINGTREE FLORAL/GARDEN NEEM SPRAY $ 21.95 SAFEWAY GIFT CARD FOR PLANNING SERVICE $ 50.00 SANITATION PRODUCTS INC AUGER DRIVE CHAIN- JOYSTICK-FLNG $ 3,290.03 SOUTH DAKOTA ONE CALL MESSAGE FEES FOR NOVEMBER $ 155.40 SECRETARY OF STATE VINTON NOTARY $ 30.00  SERVALL TOWEL & LINEN MATS-SANITIZER WIPES-MOPS $ 745.86 SIGN SOLUTIONS YIELD TO BIKES/PEDS SIGN $ 163.80 SIMON CONTRACTORS OF SD IN ROADSTONE & LIMESTONE $ 322.55 SKILLPATH CONTENT MARKETING $ 31.90 SOUTH DAK STATE TREASURER NOVEMBER SALES TAX $ 8,583.95 VIVI BENE INC MERCURY VAPOR LAMP $ 35.00 SPEARFISH AUTO SUPPLY WRENCHES-LAMP-GREASE-BATTERY $ 4,415.36 STATE OF SD-EXECUTIVE MGMT CHARGES NOV 2021 $ 15.79 STEC'S INNOVATIVE SAFETY S NOVEMBER STECS $ 1,580.80 MINNESOTA CONWAY FIRE AND FIRE EXTNGSHR ANNUAL INSPECT $ 1,742.50 SUPERIOR SANITATION LLC RENTAL OF RESTROOMS OCT/NOV $ 4,460.00 SWANK MOTION PICTURES INC DVD HOCUS POCUS $ 450.00 THOMSON REUTERS WEST ONLINE/SOFTWARE SUBSCRIPTION $ 457.72 PAUL THOMSON COMPLETED 2021 PAINT GRANT $ 500.00 PRODUCTIVITY PLUS ACCOUNT COLLAR-SHUTTLE-LEVER $ 67.75 USA BLUE BOOK AMMONIA ION ELECTRODE $ 772.19 CITY OF SPEARFISH CAMPGROUND SERVICES 11/4-12/06 $ 1,132.62 VARIOUS FUEL VENDORS FOR T TRAVEL FOR CONFERENCES/TRAINING $ 978.31 CLARITY TELECOM LLC 10/12-11/5 SERVICE $ 4,579.40 VERIZON WIRELESS SERVICE FROM 9/24-10/23-IPAD GARB $ 4,908.39 VIOLA SOFTWARE LLC WEBSITE HOSTING $ 75.00 VISIT SPEARFISH INC MONTHLY BID BOARD- NOV FEES $ 5,680.00 WALL STREET JOURNAL SUBSCRIPTION $ 49.99 WALMART.COM CANDY-CREAMER-STEP STOOL $ 300.34 WELLS PLUMBING CORP PVC-PIPE-CEMENT-PURPLE PRIMER $ 50.35 WESTERN STATES FIRE PROT C WESTERN STATES FIRE PROT CO $ 250.00 INTEGRITY ACQUISITION LLC TRUCK TOOL BOX X2 $ 1,050.00 ZANDSTRA CONSTRUCTION SKY RIDGE DEV PHASE #1 PE 14 $ 18,526.12 TOTAL $ 1,045,711.18 Appointments – Hodgs moved, Clark seconded and all voted to ratify the following appointments to the Spearfish Parks, Recreation and Forestry Advisory Board: 1) Diana Reth (3-year term) effective 1/1/2022-12/31/2024 2) Kara Weigel (3-year term) effective 1/1/2022-12/31/2024 3) Sam Holden (1-year term) effective 1/1/2022-12/31/2022 Executive Session – Clark moved, Hourigan seconded and all voted to enter executive session under SDCL 1-25-23(1) to discuss the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee. Council returned to regular session at 7:19 p.m. There being no further business, Clark moved, Rath seconded and all voted to adjourn at 7:20 p.m. Dated this 20th day of December, 2021.  CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.