City Council

Spearfish City Council Regular Session Minutes March 7, 2022 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, March 7, 2022. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: None. Also present: City Administrator McFarland, City Attorney McDonald, Finance Officer DeNeui, Parks and Recreation Director Ehnes, City Planner Watson, Human Resource Director Mathis, City Engineer Mathis, and Assistant Public Works Director McMahon. Clark moved, Jacobs seconded and all voted to approve the agenda. No potential conflicts of interest were noted. Public Comment – At 5:30 p.m. a time for public comment was opened and closed with no comments received. Consent Agenda – Jacobs moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated February 22, 2022. B. Hire the following seasonal employees: 1) Jaxon Parker, spectator recreation summer laborer, $15.25 per hour, effective 3/8/2021. 2) Tyler Barkley, spectator recreation summer laborer, $15.25 per hour, effective 3/8/2021. C. Add Kaylee Johannesen to the 2022 volunteer firefighter list. D. Hire Zachary Mikkonen as a customer service assistant, part-time (not benefit-eligible), grade 7, step 1, $17.05 per hour, effective 3/8/2022. Items from Visitors Years of Service – Years of service awards were given out to the following City staff for milestones that were met in 2021: 5 Years: Dalton Baker, Gary Hargens, Nicolle Nicholas, Celeste Schlinkert, Kayla Sprigler 10 Years: Tyler Ehnes, Jason Gellett, Kevin Gose 15 Years: Jude Warner 20 Years: Michelle DeNeui, Jamie Hafner, Steve Hofmann, Pat Rotert 25 Years: Tom Paisley 30 Years: Curt Jacobs Other Items Update – Mathis provided an update for the Exit 8 Community Shared Use Path-Phase 2 Project. The project is set to be bid by the South Dakota Department of Transportation (DOT) in early June 2022 which will result in an estimated construction completion of September 2023. Current engineering estimates construction costs to be $1,141,257.82 with an additional $75,000 for construction administration. Budget for the project is $800,000 in 2022 and plan is to budget the additional commitment in 2023 from general fund. Abatement – Hodgs moved, Jacobs seconded and all voted to approve a property tax abatement for 2021 taxes payable in 2022 in the amount of $9,371.80 for City owned property. Lease – Clark moved, Rath seconded and all voted to exercise the two-year extension option for the Lookout Mountain grazing lease with the current lessee. Encroachment – Hodgs moved, Hourigan seconded and all voted to approve an encroachment agreement for 711 N. Canyon for one parking space to be located in the public right of way. Hearing – Rath moved, Hodgs seconded and all voted to set a public hearing for March 21, 2022 for Resolution 2022-04 – A Resolution Adopting an Amendment to the Spearfish Comprehensive Plan, Envision Spearfish for the East Colorado Area Study. Refund – Clark moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to refund $904 to Rasmussen Mechanical for mechanical permit cost for work on Spearfish School District’s property. Position – Hodgs moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the position description for a Project Engineer, a new position within Public Works, and authorize staff to begin recruitment for the position. Proposal – Hodgs moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the HDR Engineering proposal for construction administration services for the Sky Ridge Subdivision Phase 2 Project at a cost not to exceed $230,610. Bill List – Clark moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the bill list dated March 7, 2022 as follows: VENDOR DESCRIPTION AMOUNT ALLSTATE PETERBILT CO NEW MIRROR- TROUBLESHOOT FAN CLUTCH $7,697.62 AMAZON CAPITAL SERVICES BOOKS-MONITORS-LIGHTING FOR HYDRO $5,743.32 ANDERSON, COLE WGGA CONFERENCE WYOMING $92.00 BAKER & TAYLOR BOOKS FOR LIBRARY $2,178.16 BLACK HILLS ENERGY JAN/FEB 2022 ELECTRICITY $20,052.09 BHSU PRINTING CENTER FEB UTILITY BILL FOLD/INSERT $151.27 BICKLE TRUCK & DIESEL INC HYDRAULIC HOSES $103.66 BLACK HILLS CHEMICAL CORP DETERGENT-TP- GARBAGE BAGS- $795.03 BLACK HILLS PIONEER SUBSCRIPTION LIBRARY $191.55 BLACK HILLS STATE UNIVERSI SPEARFISH DAY @LEGISLATURE $1,500.00 BOMGAARS SUPPLY INC IMPACT-BATTERY-WRENCH-GRIPS-HAND TLS $2,631.72 BURTSCHI, ADAM FEB REFING 3 ON 3 $375.00 CASH-WA DISTRIBUTING CO REC CENTER NACHOS, CHIPS, PIZZ $1,494.20 CENGAGE LEARNING BOOKS $189.51 TMT INC SURFACE PREP PADS-CITRUS SCRUB-PT DISP $3,358.95 CHAIN SAW CENTER WOODCUTTER-AIR FILTER-FUEL CAP-BAR OIL $107.45 CLAUSER MACHINE WORKS WATER CAP-WRENCH HEAD $391.30 DIAS, GREGORY K EMAIL ACCOUNT FEE MAR-APR $29.99 DEAN, BOYD LET BASIC ACADEMY GRAD $14.00 EAGLE AVIATION INC JET FUEL $72.66 ENERGY LABORATORIES INC CLEAR WELL #10 2 SPECIES $2,781.00 ENTENMANN-ROVIN BADGE PROTECTOR $70.00 GLYNN, RILEY REFING IN FEB 3 ON 3 $400.00 GOVERNORS INN TRAVEL PIERRE- ENGINEERING $97.00 GRAYBAR ELECTRIC COMPANY LED MTL COOPER FOR AIRPORT $591.65 GREAT WESTERN TIRE INC REPAIR GARBAGE TRUCK TIRES $2,253.08 GUNDERSON TRUCKING INC TRANSPORT #2 TO GILLETTE $550.00 HEINERT,NAKITA 911 BASIC TELECOMMUNICATOR CLA $288.00 HEISLER HARDWARE CRIMP SLEEVE-BLCK PIPE-FASTENERS-DRILLBT $428.01 HUB INTERNTL MTN STATES LT RENEWAL OF ARPRT LIABILITY INS $13,530.00 INTERSTATE ENGINEERING INC GREEN ACRES MTN SHDWS PATCH RD-WL RPLC $19,927.50 INTOXIMETERS INC DRY GAS 108L $230.50 JACOBS, CURT LET BASIC ADCADEMY GRADUATION $14.00 JUNEK'S SERVICE CORP CHECK ENGINE LIGHT-RECALL-INSP $1,810.24 KNECHT HOME CENTER INC CNNCTR-PLG TRNLK-NUTS/BOLTS/SCREWS $587.56 MATTHEWS INTL CORP DVORAK PLAQUE $171.50 MCLEOD'S PRINTING ABSENTEE BALLOT SET $66.81 MENARDS TREATED WOOD-DRILL SCREW 200 P $389.35 MEREDITH SERVICES CO INC EXVTN- MT VW ELEM, 8TH STRT AND LARIAT $11,030.00 MID-AMERICA GOLF AND LANDS SKY RIDGE SPRTS CMPLX PE 6 $537,083.17 HUSKER PROPERTIES PROPANE EXCHANGE $55.30 MONEY MOVERS NEW MEM AND NEW MAINT FEE REC CENTER $11.00 NORTHERN HILLS VENTURES IN NTWRK ADMIN-0365- NODES AND PD SRVS $16,211.61 ONE TIME VENDORS LICENSE TRUST: REGISTRATIONS $90.00 PALMER, WOODROW ANNUAL RENEWAL JOURNEYMAN $105.00 PETTY CASH PETTY CASH REIMBURSEMENT $266.04 PETTY CASH PLAT MONEY REIMBURSEMENT $154.00 QUIK SIGNS INC MATERIALS FOR PARKS AND REC $220.58 RAPID CITY POLICE DEPARTM POSTAGE PD $24.07 RAPID DELIVERY WATER SAMPLES FOR WWTP AND W/S $93.93 REED, THERESA DAWN FEB DWNTWN RESTROOM CLEANING $420.00 SD DEPT OF PUBLIC SAFETY TELETYPE SERVICE 1/2022-6/2022 $3,090.00 SD AIRPORTS CONFERENCE MCFARLAND AIRPORT REGISTRATION $70.00 SD NARCOTICS OFFICERS' ASS NARCO OFFICER CONF SMITH $50.00 SPEARFISH AUTO SUPPLY BATTERY-CORE DEP-FILTERS-COUPLING-LAMP $4,314.00 SPEEDY MART INC DIESEL WHEN PUMPS WENT DOWN $95.15 STEC'S INNOVATIVE SAFETY S REWARDS PROGRAM JAN 2022 $119.69 STRUCTURAL DYNAMICS, LLC SPORTSPLEX SKY RIDGE MAINT BLD $19,448.00 SUNNY BUNNY EASTER EGGS EGGS FOR HUNT 2022 $1,320.00 SYMONDS, JARED WGGA CONF TRAVEL WYOMING $92.00 TERHARK, HUNTER 911 BASIC CLASS WEEKEND $120.00 TTG ENTERPRISES INC TECH LABOR CHECK BOWL AND VFD $240.00 TURBIVILLE INDUSTRIAL ELEC TROUBLESHOOT/REPAIR MOTOR $778.24 TYLER TECHNOLOGIES INC MONTHLY FEE FOR WEBSITE MARCH $166.00 CITY OF SPEARFISH 1/31-2/28 FEB 2022 W/S/G $4,869.03 WALMART CAPITAL ONE COMMAND STRIPS APC 600 AV BAT $77.73 WARNE CHEMICAL & EQUIP. SPORTS TURF MIX 50# X 5 $1,535.00 WILLIAMS STANDARD SERVICE DIESEL FROM WHEN PUMP WAS DOWN $111.98 WOODS, CHRISTOPHER D LET BASIC ACADEMY GRAD $14.00 Total $693,631.20 February 2022 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $8,553.28 1.28% $7,945.48 $607.80 1.52% City Administrator 23,132.12 3.45% 18,619.20 4,512.92 3.55% City Attorney 5,362.30 0.80% 4,461.60 900.70 0.85% Finance 33,274.94 4.96% 26,563.20 6,711.74 5.07% Human Resources 9,188.96 1.37% 7,507.20 1,681.76 1.43% Gov't Bldgs 16,982.52 2.53% 13,147.90 3,834.62 2.51% Engineering 33,860.25 5.05% 27,211.66 6,648.59 5.19% Public Safety Admin 23,162.43 3.46% 18,389.98 4,772.45 3.51% Police 131,202.13 19.57% 102,579.82 28,622.31 19.58% Fire 16,293.81 2.43% 7,751.89 8,541.92 1.48% Bldg Inspection 20,840.44 3.11% 16,515.20 4,325.24 3.15% Streets & Snow 42,754.44 6.38% 33,415.59 9,338.85 6.38% Cemetery 3,590.71 0.54% 2,682.54 908.17 0.51% Animal Control 4,119.70 0.61% 3,011.20 1,108.50 0.57% Recreation/Aquatic 47,035.23 7.02% 38,010.61 9,024.62 7.26% Parks 29,782.61 4.44% 23,743.91 6,038.70 4.53% Library 30,388.18 4.53% 24,334.38 6,053.80 4.64% Plan & Zone 14,221.79 2.12% 11,734.41 2,487.38 2.24% Motor Pool 12,521.35 1.87% 10,470.91 2,050.44 2.00% Wildland Fire 8,481.71 1.27% 4,860.72 3,620.99 0.93% Police Comm 37,758.12 5.63% 28,179.43 9,578.69 5.38% SAFER Grant 8,963.25 1.34% 7,153.24 1,810.01 1.37% Water 20,574.16 3.07% 16,082.04 4,492.12 3.07% Electric Production 17,409.53 2.60% 14,097.58 3,311.95 2.69% Sewer 19,088.15 2.85% 14,944.18 4,143.97 2.85% WWTP 30,131.76 4.50% 23,889.60 6,242.16 4.56% Solid Waste 20,930.57 3.12% 16,107.16 4,823.41 3.07% Campground 650.32 0.10% 499.35 150.97 0.10% Totals $670,254.76 100.00% $523,909.98 $146,344.78 100.00% Banking Fees Jan 38.76 Credit Card Fees Jan 5,485.44 Grand Total $675,740.20 Mayor Boke discussed combining the Public Works and Legal, Finance and Public Safety Committees into a working group comprised of the whole council to discuss items prior to them being presented to the full council. Council members expressed interest in this and a resolution will be presented at the next council session for consideration. There being no further business, Clark moved, Hourigan seconded and all voted to adjourn at 6:25 p.m. Dated this 7th day of March, 2022. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.