City Council

Spearfish City Council Regular Session Minutes February 22, 2022 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Tuesday, February 22, 2022. Mayor Boke presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: None. Also present: City Administrator McFarland, City Attorney McDonald, Finance Officer DeNeui, Parks and Recreation Director Ehnes, City Planner Watson, Public Safety Director Rotert, and Assistant Public Works Director McMahon. Klarenbeek moved, Jacobs seconded and all voted to approve the agenda. No potential conflicts of interest were noted. Public Comment – At 5:30 p.m. a time for public comment was opened and closed with no comments received. Consent Agenda – Clark moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated February 7, 2022. B. Add Tori Bissell, Carleen Krebs, and Mark Krebs to the Recreation Center volunteer list. C. Hire Clark Ott as a parks facilities maintenance technician, part-time (not benefit-eligible), grade 9, step 1, $17.05 per hour, effective 2/23/2022. D. Hire Kolton Arthur as a seasonal customer service assistant, $14.00 per hour, effective 2/23/2022. E. Hire Zac Tusing as a solid waste operator, full-time (benefit-eligible), grade 12, step 1, $19.77 per hour, effective 2/23/2022. 2022 new budgeted position. F. Set bid opening for the Airport Taxi Lane Project for on or after March 23, 2022. Items from Visitors AARP Grant – Residents Peggy Holmquest and Janet Briggs presented information for an AARP Community Challenge Grant. The grant would improve the safety and wayfinding along the recreation path. Following the presentation, Clark moved, Hodgs seconded and all voted to authorize the application for the AARP grant on behalf of the City. Other Items License – A public hearing to consider an application from Carolyn Ferrell with Crow Peak Brewing Company for a special malt beverage license for the Dakota Five-0 on September 4, 2022, from noon to 5 p.m. at the Spearfish City Park was opened at 5:45 p.m. No oral or written comments were received and the hearing was closed. Rath move, Jacobs seconded and all voted to approve the license. License – A public hearing to consider an application from Carolyn Ferrell with Crow Peak Brewing Company for a special malt beverage license for the Pine Island Gravel Grinder on June 11, 2022, from noon to 5 p.m. at the Spearfish City Park was opened at 5:45 p.m. No oral or written comments were received and the hearing was closed. Klarenbeek move, Hourigan seconded and all voted to approve the license. Transfer – Klarenbeek moved, Hodgs seconded and all voted to transfer $102,400 from Water Fund to Sewer Fund due to an error in posting of sewer tap fee revenues in 2021. Report – Clark moved, Hourigan seconded and all voted to approve the corrected December 31, 2021 treasurer’s report. Report – Klarenbeek moved, Jacobs seconded and all voted to approve the January 31, 2022 treasurer’s report. Ordinance 1363 – A public hearing to consider Ordinance 1363 – An Ordinance Amending Appendix A – Zoning of the Revised Ordinances of the City of Spearfish by Zoning Certain Properties (Tract B of the Spring Branch Subdivision to change zoning from county Ag-1 to DRD) was opened at 5:49 p.m. No oral or written comments were received and the hearing was closed. Hourigan moved, Hodgs seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the second reading of Ordinance 1363. Additionally, Jacobs moved, Hourigan seconded and all voted to approve the DRD conditions of approval as presented. Agreement – Clark moved, Rath seconded and all voted to approve the Cost Sharing Agreement with Robert Miller for a land exchange at 420 Meier Avenue. Grant – Clark moved, Hourigan seconded and all voted to authorize staff to prepare an application for the State Planning and Research Program for Local Governments grant. Final Project – Clark moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the final under/over change order for the Jackson Boulevard Street & Utility Improvements – Phase 2 Project for net increase of $97,484.85 (+2.29%), final project cost of $4,228,416.43. Additionally, Klarenbeek moved, Jacobs seconded and all voted to approve the Certificate of Final Completion and Acceptance setting November 15, 2021 as the date the two (2) year warranty begins. Proposal Approve the HDR Engineering proposal to prepare a facility plan that meets SD DANR requirements for SRF funding applications at a cost not to exceed $17,915. Bill List – Clark moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye, motion passed to approve the bill list dated February 22, 2022 as follows: VENDOR DESCRIPTION AMOUNT 3RD DEGREE SCREENING INC EMPLOYMENT TESTING $ 27.50 A & B BUSINESS INC MNTHLY COPIER LEASE-OVERAGES $ 2,730.40 IRON OUTFITTER WASTE SERVI SHREDDING ADMIN $ 36.95 ACPA- SD CONCRETE CONFEREN CONCRETE CONF X 4 $ 700.00 ADOBE INC. ADOBE LICENSES $ 172.70 ADVANCED ENGINEERING & ENV SPF CRK FLDPLN ANALYSIS $ 4,740.00 AGA AGA ONLINE REGISTRATION PROC $ 118.00 ALEX AIR APPARATUS INC BREATHING MASKS FOR FD $ 6,589.93 ALLDATA ALL DATA 2022 SUBSCRIPTION $ 1,500.00 ALLSTATE PETERBILT CO VALVE SOLENOID $ 89.11 AMZN MKTP US YEARS OF SERVICE PD $ 50.00 AMERICAN RED CROSS CPR/AED CLASSES $ 32.00 APPLIED CONCEPTS INC TRAFFIC ANALYST $ 3,305.00 BELLE FOURCHE LANDFILL JAN LANDFILL CHARGES $ 26,002.58 BEST WESTERN BLACK HILLS L PUBLIC WORKS INTERVIEW $ 110.00 BEST WESTERN-RAMKOTA INN CURT TRAVEL $ 384.00 BLACK HILLS ENERGY JAN/FEB 2022 ELECTRIC $ 8,778.10 BLACK HILLS & BADLANDS TOU GUIDE MEMBERSHIP CAMPGRND $ 3,050.00 BLACK HILLS CHEMICAL CORP UTENSILS-TRASH BAGS-CLEANERS $ 680.18 BLACK HILLS ENERGY-STURGIS LINE EXTENSION SKY RIDGE PH2 $ 291,199.16 BLACK HILLS PIONEER JANUARY 2022 LEGALS & REC CNT ADV $ 1,693.64 BLACK HILLS PURE INC FINANCE-HYDRO-HUDSON WATER $ 54.00 BLACK HILLS SALT CAVE YEARS OF SERVICE GIFT $ 550.00 BUTLER CAT- EFT ONLY BACKHOE LOADER PURCHASE $ 160,511.64 BUTLER MACHINERY CO REPLACE LOADER FRAME $ 40,897.30 BUTTE ELECTRIC COOP ELECTRIC 11/24/21 - 12/21/2021 $ 45,529.28 VISUAL WORKS INC DEC ONLINE RESERVATION $ 174.00 AINSWORTH AUTO PARTS LLC HYDRO FITTINGS AND HOSES $ 19.40 CASH-WA DISTRIBUTING CO PASTA AND PIZZA FIXINGS REC CNTR $ 514.95 CBH COOPERATIVE JANUARY SERVICES $ 30,602.30 CENGAGE LEARNING BOOKS $ 36.58 CENTURYLINK INC FE SERVICES FD, 911, AIRPORT, HYDRO $ 351.74 CHAIN SAW CENTER TOWABLE LIFT-WIRE ROPE-OIL $ 10,004.86 CLIMATE CONTROL SYSTEMS & SNAP CLUB & FD HEAT REPAIR $ 2,088.57 CNA SURETY 2022 NOTARY BOND $ 243.75 COCA-COLA BOTTLING CO COFFEE-CONCESSIONS REC CENTER $ 660.00 COLORADO CHAPTER ICC ULMER TO CONFERENCE MARCH $ 370.80 CORE & MAIN LP 6" BADGER M-2000 X2 AND OMNI X $ 13,963.31 CREATIVE PRODUCT SOURCING DARE SUPPLIES $ 57.25 CULLIGAN SOFT WATER CORP WWTP DRINKING WATER $ 101.25 DAKOTAS CHAPTER- INTL ARBO PARKS DEPT MEMBERSHIP $ 710.00 DIGITALOCEAN LLC OBITUARIES JANUARY 2021 $ 5.00 DLT SOLUTIONS LLC SUBSCRIPTION RENEWAL $ 3,697.65 ZW USA INC DOG WASTE BAGS $ 483.42 EAGLE ENGRAVING INC FD COMMENDATION BARS $ 219.95 MEDNANSKY, DOUGLAS 24 W LED T-5 BULBS $ 1,575.00 ECOLAB PEST ELIMINATION CITY WIDE ANT PROGRAM $ 406.60 EFTPS 2020 Q4 941 TAXES $ 4,032.69 ENERGY LABORATORIES INC CLEAR WELL #10 $ 1,031.67 EQUIPMENT BLADES INC SNOW BLADES-V PLOW BLADES $ 4,102.63 KNUTSON, DARREL KNUTSON, DARREL $ 580.00 FIB-AP PURCHASE CARDS JAN FIB CREDIT CARD $157,375.81 $ - EDDIE'S TRUCK CENTER BRAKE SHOES AND DRUM $ 870.08 FMG INC EXIT 8 PATH PROJECT SURVEY $ 3,388.30 GALLS LLC ARC LEATHER BELT $ 56.14 VIEHAUSER ENTERPRISES LLC SVC CALLS PD & KEY FOBS REC CNTR $ 781.00 GUNDERSON, PALMER,NELSON & GENERAL FILE- CLEAR SPRING $ 630.00 GRACIE UNIVERISTY STORE LEVEL 1 CERT CLASS FOR OFFICER $ 995.00 GRAINGER INC FAN GUARD $ 137.68 HARBOR FREIGHT- RAPID CITY HAMMER-SOCKET-PLIERS-PULLER $ 146.95 HAWKINS INC CHLORINE CYLINDERS $ 978.38 HDR ENGINEERING INC EXIT 17- SRF PROJ-SNDSTN STRT RPR $ 15,015.25 HOLIDAY INN EX ABERDEEN PARKS DEPT TRAVEL FOR CONF $ 804.00 IACP INC MEMBERSHIP DUES PD $ 1,445.00 JACKSON, TRISTYN SLIVER SNEAKERS SUB $ 50.00 TODD EMERY COLLINS JET SEWER IN AIRPORT $ 290.00 KIESLER POLICE SUPPLY INC PISTOL 9MM GLOCK $ 388.60 KLJ SOLUTIONS HOLDING CO PERM WLDLF EXCLUSION FENCE $ 10,310.78 LAKOTA CONTRACTING INC FD TACTICAL PANTS-WLDLND PANT $ 363.70 LAMINATION DEPOT LAMINATING SHEETS $ 44.18 MID-AMERICAN RESEARCH CHEM TUFF STUFF COMM C&D QT $ 526.77 SPEARFISH MCDONALDS BREAKFAST PD/SRT TEAM 1/22 $ 147.76 MONTANA-DAKOTA UTILITIES 1/7 - 2/3 NATURAL GAS $ 9,889.48 MID STATES ORGANIZED CRIME MEMBERSHIP FEES 2022 $ 150.00 MIDCO 12/12-1/11 CMPGRND SERVICES $ 999.34 MIDCONTINENT TESTING LABS, WATER TESTING JAN W/S $ 647.50 MJ PLUMBING INC REPAIR AT HUMANE SOCIETY-GREEN $ 962.17 MONEY MOVERS JANUARY 22 SERVICES $ 10.00 MONUMENT HEALTH HOME + PHA REC CENTER EMPLOYMENT TESTING $ 105.00 MOTION INDUSTRIES INC OIL SEALS $ 129.08 MURPHY PETROLEUM TRANSPORT USED OIL DISPOSAL RUBBLE SITE $ 50.00 NORTH CENTRAL LABORATORIE BOD SEEDS-THERM PROBE $ 151.47 NORTHERN TRUCK EQUIPMENT MOTOR FOR CITY SHOP $ 401.66 NORTHWEST PIPE FITTING CO CONDUIT CLAMP-UTILITY BALL VLV $ 235.35 2ND WIND EXERCISE EQUIP MAINT ON REC CENTER MACHINES $ 237.55 PRO WINDMILL INC REC CENTER PEST CONTROL $ 373.00 OVERDRIVE INC LIBRARY DIGITAL CONSORTIUM $ 3,000.00 PERKINS FAMILY RESTAURANT- BRKFST FR PD/SRT TEAM 1/22 $ 446.44 PETTY CASH PLAT MONEY REIMBURSEMENT $ 373.00 PRECISION MECHANICAL LLP RECLAIMING 25 UNITS $ 1,000.00 SCHREINER ENTERPRISES, INC PERMIT YARD SIGNS-STAKES $ 775.00 PRIORITY DISPATCH CORP POLICE DEPARTMENT SOFTWARE $ 34,223.00 PRODRYERS.COM NOVA 5 HAND DRYER CITY HALL $ 559.22 PROGRAM WORKS INC PD SCHEDULING PROGRAM $ 483.36 QUIK SIGNS INC REC CENTER LAMINATED SIGNS $ 336.68 RAPID DELIVERY WATER TESTING W/S $ 72.50 RCS CONSTRUCTION INC JKSN ST UTIL IMPR PHS 2 FINAL $ 202,806.72 REDWATER KITCHEN INTERVIEW LUNCH $ 54.80 REECE, WILLIAM DONNA 80% OF PERMIT FEE REIMBURSE $ 67.20 REED, THERESA DAWN JAN CLEANING SERVICES RSTRM $ 465.00 ROSENBAUER SOUTH DAKOTA LL WHELEN- GROUND LIGHT $ 199.18 RIVERSIDE TECHNOLOGIES INC HP COMPUTERS (2)- MONITORS (3) $ 2,445.00 SAFEWAY BREAD-BAGS FOR REC CENTER $ 16.15 SCHEELS ALL SPORTS YEARS OF SERVICE GIFTS $ 500.00 SD DEPARTMENT OF AGRICULTU APPLICATOR LICENSE JEFF $ 30.00 SOUTH DAKOTA ONE CALL MESSAGE FEES FOR JANUARY $ 107.10 SD STATE HISTORICAL SOCIET LIBRARY SDSHS MEMBERSHIP $ 55.00 SD WILDLAND FIRE FD-HELMET-PANTS-SHIRTS $ 3,361.48 SDASRO SUTTON LAW/SAFETY SCHOOL CONF $ 150.00 SDML SDBOA ICC CODE OFFICALS CONF $ 261.38 SDSPLS CONVENTION REGISTRATION $ 350.00 SERVALL TOWEL & LINEN MAT-DUST-SANI WIPES-ICE MELTS $ 1,040.63 SESAC INC REC CENTER LICENSE FOR MOVIES $ 513.00 SKILLPATH CHYBA MEDIA MARKETING SEMINAR $ 199.00 SOUTH DAKOTA DENR APPLICATORS LICENSE $ 35.88 SOUTH DAK STATE TREASURER JAN 22 SALES TX PAYMENT $ 10,750.29 VIVI BENE INC PAT LIGHTS DISPATCH $ 148.43 SPEARFISH AMBULANCE SERV CLS FOR HEALTHCARE PROVIDERS $ 105.00 SPEARFISH LUMBER CO YEARS SERVED GIFT $ 250.00 STADLER, DAVID J PIPE ASSEMBLY WWTP $ 360.00 STATE OF SD-EXECUTIVE MGMT JANUARY SERVICES $ 14.81 STEC'S INNOVATIVE SAFETY S JANUARY STECS POINT PAYOUT $ 850.00 MINNESOTA CONWAY FIRE AND EXTINGUISHER RECHARES-TRUCK $ 552.50 SUPER 8 WYNDHM PIERRE CURT STAY IN FORT PIERRE $ 154.44 SUPERIOR SANITATION LLC JANUARY RENTAL OF RESTROOMS $ 576.00 SYSCO FOOD SERVICES OF MT VARIOUS CHIPS FOR REC CENTER $ 155.86 T & W APPLIANCE SERVICE CALL LEAKING ICEMAKER $ 100.00 THE CLUBHOUSE OF SPEARFISH YEARS OF SERVICE GIFT $ 50.00 THE KNOTHOLE CLIMBING SHOE MARKERS $ 16.97 THE UPS STORE #5137 PD AND ATTORNEY SHIPPING $ 116.27 THE WESTERN PLANNER WESTERN PLANNING DEVELOPMENT $ 155.00 THOMSON REUTERS WEST ONLINE SUBSCRIPTION CHARGES $ 421.80 TYLER TECHNOLOGIES INC ORDER OF W2S $ 188.04 US BANK 2022 BOND AGENT FEES $ 1,200.00 USA BLUE BOOK AMMONIA-PIPET TIP-ELECTRODE-PH $ 1,477.97 CITY OF SPEARFISH 1/5-2/4 CMPGRND SERVICES $ 1,058.75 VARIOUS FUEL VENDORS FOR T TRAVEL FOR CONFERENCE $ 167.16 CLARITY TELECOM LLC 12-16/1-15 SERVICE DATES $ 4,577.03 VERIZON WIRELESS 11/24-12/23 SERVICES $ 4,339.82 VIOLA SOFTWARE LLC WEBSITE HOSTING JAN $ 25.00 VISIT SPEARFISH INC BID BOARD ALLOC JAN 2022 $ 9,412.00 WALL STREET JOURNAL JANUARY SUBSCRIPTION $ 49.99  WALMART.COM EXT HARDDRIVE-COFFEE-YRS SVC GFT $ 1,007.99 WASP BARCODE TECH PAPER LABELS-WAX RIBBON- PD $ 68.12 WESTERN STATES FIRE PROT C 5YR REC CENTER INSPECTION $ 2,023.50 WHEELER LUMBER LLC JORGENSON BRIDGE INSPEC $ 1,481.50 WOLFF'S PLUMBING & HEATING ANODE ROD FOR WATER HEATER $ 62.43 WYOMING GROUNDSKEEPER ASSN PARKS CONFERNCE REGISTRATION $ 400.00 $ 1,023,519.40 Mayor Boke discussed the public comments received in prior sessions regarding the number of cannabis dispensary licenses. Council took no action. Mayor also reported an added public works project engineer position will be up for council consideration at the next regular session. Ehnes noted discussions on the skate park were held during the recent Parks, Recreation and Forestry Advisory Board meeting. No action was taken and staff will continue to gather information and options for replacement of the structure. There being no further business, Clark moved, Jacobs seconded and all voted to adjourn at 6:07 p.m. Dated this 22nd day of February, 2022. CITY OF SPEARFISH By:_________________________________ Dana Boke, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.