City Council

Spearfish City Council Regular Session Minutes May 16, 2022 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, May 16, 2022. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, and Rath. Absent: Klarenbeek. Also present: City Administrator McFarland, City Attorney McDonald, Finance Officer DeNeui, City Planner Watson, Parks and Recreation Director Ehnes, Public Works Director Hinton, and Public Safety Director Rotert. All stood and recited the pledge of allegiance. Clark moved, Hourigan seconded and all voted to approve the agenda. No potential conflicts of interest were noted. Public Comment – At 5:31 p.m. a time for public comment was opened and closed with no comments. Consent Agenda – Clark moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, and Rath voting aye, motion passed to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated May 2, 2022. B. Approve the minutes of the City Council special session dated May 6, 2022. C. Approve the treasurer’s report dated April 30, 2022. D. Approve special malt beverage licenses for the B&B Lounge, False Bottom Bar, and Iron Phnx for Downtown Friday Nights. Events are held each Friday starting June 3rd through July 29th and August 19th from 5:00 p.m. to 10:00 p.m. on Main Street from Illinois Street to Hudson Street. E. Hire the following temporary/seasonal employees effective 5/17/2022 (unless otherwise notated): Department Position Wage Rec & Aquatics Ella Laird Lifeguard $14.50 Benjamin Wise WSI/Lifeguard $15.50 (effective 5/4/2022) Abbi Johnson WSI/Lifeguard $15.00 Evan Wilson Lifeguard $14.50 Cole Malo Lifeguard $14.50 Shanai Durfey Seasonal Customer Service Assistant $14.00 Parks Department Jacob Clay Seasonal Summer laborer $15.00 Fire Department  Makyah Seguin Seasonal/Temporary Wildland Firefighter $15.00 F. Hire Gordon Johnke as a full-time (benefit-eligible) facility maintenance technician, grade 10, step 1, $17.91 per hour, effective 5/10/22. Replacement position. G. Hire Reece Walno as a full-time (benefit-eligible) police officer, grade 17, step 1, $25.31 per hour, effective 6/6/22. Replacement position. H. Hire Nick Broyles as a full-time (benefit-eligible) planning director, grade 23, step 5, $43.57 (salaried-exempt position $90,625.60), effective on or after 5/26/22. Approve the following adjustment to Nick’s vacation accrual: Immediately upon commencement of employment, employee shall be granted forty (40) hours of paid vacation time. Thereafter, employee shall be granted 4.62 hours of paid vacation per pay period, to begin accruing immediately upon commencement of employment with employer. Upon completion of six full and continuous years of service, 6.15 hours of paid vacation per pay period shall accrue. Upon completion of 25 full and continuous years of service, 40 additional hours of vacation shall be granted, and 7.70 hours of paid vacation per pay period shall be accrued. In addition, employee shall receive all other paid leave benefits in accordance with the Spearfish Personnel Policy Manual. I. Move Jayna Watson to a part-time hourly (limited) effective 6/13/22 to assist with the transition of the planning director position. Items from Visitors Proclamation – Mayor Senden proclaimed May 16-19, 2022 as Law Enforcement Torch Run for Special Olympics South Dakota Week. Proclamation – Mayor Senden proclaimed May 15-21, 2022 as Emergency Medical Services Week. Proclamation – Mayor Senden proclaimed May 18, 2022 as Emergency Medical Services for Children (EMSC) Day. Proclamation – Mayor Senden proclaimed May 27-30, 2022 as American Legion Auxiliary Poppy Days 2022. Other Items Renewals – Clark moved, Rath seconded and all voted to approve the 2022-2023 malt beverage and SD farm wine license renewals for the following: License Owner Address 1 A Perfect 10 Nail & Beauty Bar 2430 Platinum Drive Suite 4 2 Antunez 117 E. Illinois Street 3 Atomic Pizza 608 N Main Street 4 B&B Lounge 703 N. Main Street 5 Barbacoa’s 305 W. Jackson Blvd 6 Best Western Black Hills Lodge 540 E. Jackson Blvd 7 Chris’ Campground 701 Christensen Drive 8 The Clubhouse of Spearfish 3540 Colorado Blvd 9 Common Cents Food Store 546 W. Jackson Blvd 10 Creekside Bean & Vine 2545 Yukon Place 11 Double Barrel Liquor & Casino 6764 Colorado Loop  12 Dough Trader 543 W. Jackson Blvd 13 Elkhorn Ridge Golf Course 6845 St. Onge Road 14 Elkhorn Ridge RV Park 20189 US Hwy 85 15 Exit 8 Phillips 66 3275 Old Belle Road 16 False Bottom Bar 645 Main Street 17 Family Dollar Store 2431 E. Colorado Blvd 18 Fuji Sushi Bar & Grill 126 W. Hudson Street 19 Golden Dragon Restaurant 1850 North Avenue 20 Grant Street Liquor 127 West Grant Street 21 Happy Jacks 520 W. Jackson Blvd 22 Himalayan Indian Cuisine 541 W. Jackson Blvd Apt 2 23 Jade Palace China Buffet 715 N. Main Street 24 Loaf N Jug 813 N. Main Street 25 Lucky Strike Lanes 1740 Ryan Road 26 Lueders Food Center 620 7th Street 27 Matthews Opera House 612 Main Street 28 Minitman Food & Fuel 820 E. Colorado Blvd 29 Minitman Too 611 E. Jackson Blvd 30 Nonna's Kitchen 544 N. Main Street 31 Northern Hills Cinema 1830 N. Main Street 32 Nowhere Clothier 109 E. Hudson Street 33 Queen City Liquor 210 E. Rushmore Street 34 Spearfish Brewing Co 741 N. Main Street Suite 130 35 Spearfish Sasquatch Baseball 350 W. Highway 14 36 Spearfish Softball Association 850 South Dakota Way 37 Speedy Mart 2615 E. Colorado Blvd 38 Sunshine Saloon 3226 W. Fairground Loop 39 Triple 7 Casino 923 E. Colorado Blvd 40 Uncle Louie's 447 N Main Street 41 Walgreens 1430 North Avenue 42 Yesway 2728 Avenue Proposal – Clark moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, and Rath voting aye, motion passed to accept the Managed Print Services Solution proposal from A&B Business Solutions for 11 new copier machines and a pool of prints to be shared among 15 printers for monthly rental of $2,542.94 for 48 months. Proposal – Jacobs moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs and Rath voting aye, motion passed to accept Northern Hills Technology’s proposal amendment to switch to a Managed Network Subscription for 60 months at annual cost of $99,864, an increase of $4,975.44 per month. Agreement – Hodgs moved, Rath seconded and all voted to approve the Second Amendment to Development Agreement with Dream Design International, Inc. Resolution 2022-17 – Clark moved, Jacobs seconded and all voted to adopt Resolution 2022-17 as follows: RESOLUTION 2022-17 A RESOLUTION TO DECLARE CERTAIN PERSONAL PROPERTY SURPLUS WHEREAS, the City of Spearfish is the owner of 1 Mi-T-M Pressure Washer, model HSP- 3504-3MGH, serial #15071451, (hereinafter “Pressure Washer”); WHEREAS, the Pressure Washer is no longer suitable for the purpose for which the City of Spearfish acquired them; NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Pressure Washer be declared surplus and sold according to state statues, including sale or trade. Dated this 16 day of May, 2022. CITY OF SPEARFISH By: _________________________________ John Senden, Mayor ATTEST: ______________________________________ Michelle DeNeui (SEAL) Finance Officer Adopted: 5-16-2022 Published: 5-21-2022 Effective: 6-10-2022 Agreement – Clark moved, Rath seconded and all voted to approve the Cost Agreement for 344 Main Street related to right-of-way vacate activities for Main Street and Federal Street. Agreement – Jacobs moved, Hodgs seconded and all voted to approve a Water Services Agreement for 5935 East Colorado Boulevard. Proposal – Hodgs moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs, and Rath voting aye, motion passed to approve HDR Engineering, Inc.’s proposal for wastewater system modeling, condition assessment, facility planning, and capital planning for the Sanitary Sewer Collection System Master Plan at a cost estimate of $146,245. Bill List – Hodgs moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, and Rath voting aye, motion passed to approve the bill list dated May 16, 2022 as follows: VENDOR DESCRIPTION AMOUNT 3RD DEGREE SCREENING INC WWTP SEASONAL SCREENING $40.00 A & B BUSINESS INC CONTRACT PRINTERS $5,297.66 A & B WELDING SUPPLY CO CYLINDER RENTAL SHOP $124.60 A & J SUPPLY VARIOUS WOOD CUTS-CAPS-HYDRO $567.78 A & L CONTRACTORS LLC PLOWED GOLDEN BELT-HARMONY $1,380.00 ADOBE INC. ADOBE LICENSES APRIL $172.70 ADVANCED BUILDERS INC AIRPORT BATHROOM $1,353.06 AGA JOBS ONLINE PLANNING DIRECTOR $395.00 ALPINE IMPRESSIONS STATION OF THE YEAR & FD AWARDS $585.00 WESTERN STATES FIRE PROTEC MONITORING SYSTEM STATION 1 & 2 $740.00 AVERA HEALTH PLANS STAFF CARE $394.00 BAKER & TAYLOR BOOKS FOR LIBRARY $722.46 BECK'S NURSERY CORP PEAT MOSS FOR WWTP $19.99 BELLE FOURCHE LANDFILL APRIL 2022 LANDFILL $26,778.76 BEST BUY RETURN COMPUTER X2 ($2,809.98) BEST WESTERN PLUS DODGE CI WILDLAND TRAVEL KANSAS $410.58 MOELLER, CHRIS APRIL ANIMAL DISPOSAL $210.00 BLACK HILLS ENERGY MARCH/APRIL SERVICES $17,360.36 BIERSCHBACH EQUIP & SUPPLY MEASURING WHEEL $145.00 BLACK HILLS CHEMICAL CORP LARGE TRASH BAGS 60GAL-TP $2,249.08 BLACK HILLS PIONEER APRIL LEGALS- REC CENTER ADV $1,725.35 BLACK HILLS PSYCHOLOGY LLC PD INTERVIEW $525.00 BLACK HILLS PURE INC FINANCE-HYDRO-HUDSON HALL WATER $62.00 BLACK HILLS WINDSHIELD REPLACE WINDSHIELD $275.00 BLUE STONE PRODUCTS INC CARRIERS FOR BULLET PROOF VESTS $1,184.00 BLUEBEAM INC END USER LICENSE B&D $349.00 BORDER STATES INDUSTRIES I TWISTLOCK PHOTOCELL $109.56 UPSTATE WHOLESALE SUPPLY I NETMOTION-PREMIM MAINT PD $2,689.00 BUILDERS FIRSTSOURCE INC WOOD FOR STREETS & JRGNSN BRIDGE $499.36 BUTTE ELECTRIC COOP 2/20-3/20 SERVICE DATES $50,784.91 VISUAL WORKS INC ONLINE RESERVATIONS MARCH $548.00 CASH-WA DISTRIBUTING CO WATERPARK CONCESSIONS $3,075.88 CBH COOPERATIVE APRIL FUEL CHARGES $40,830.50 TMT INC BELT BRUSH-TENNANT OEM-SQUEEGEE $530.21 CENTURYLINK INC 911 BACKUP-FD-AIRPORT-PD APRIL $351.87 SPEARFISH CHAMBER OF COMM SPF & BHSU DAY CAPITAL X2 $40.00 CLARK PRINTING CORP AP CHECKS $226.80 CLAUSER MACHINE WORKS MACHINE WRENCHES $38.00 CLIMATE CONTROL SYSTEMS & REC CENTER INDUCER NOT WORKING $1,961.36 COCA-COLA BOTTLING CO COFFEE REC CENTER-CITY HALL-PD $1,862.00 COMBAT BRANDS, LLC REC CENTER EQUIPMENT $453.11 COMMON GROUNDS DISCUSS ROAD TRANSFERNCES $3.00 CONCEPT SEATING REPAIR DISPATCH CHAIRS $30.00 CORE & MAIN LP REP CLAMPS X4 W/S-IPERL WATER MTRS $2,562.17 CROELL INC 4000 PSI $495.00 CULLIGAN SOFT WATER CORP WATER FOR WWTP $108.00 CUMMINS SALE AND SERVICE RESCUE 5 CALIBRATION $268.60 CVD CONSTRUCTION INC REMOVE EXISITNG GUTTER GA-SNW RMVL $3,063.75 BEGG BOROUGH STEEL LLC SOD CUTTER-SKAG-PRESSURE WASHER $15,801.28 DAKOTA PUMP INC RPLC TRANSDUC AT GREEN AC-TIMERS $2,836.74 DIGITALOCEAN LLC OBITUARIES $5.00 DIVISION OF MOTOR VEHICLES INCREASED FEE FOR TAGS $3.00 ZW USA INC DOG WASTE ROLL BAGS $524.91 DOMINO'S PIZZA PIZZA FOR SNOW CREW $85.92 DRADER MANUFACTURING SUPPLIES FOR PLASTIC WELDER $675.00 E BAY FEEDER MANAGEMENT RELAY HYDRO $3,029.93 EAGLE AVIATION INC SD AIRPORT CONFERENCE $424.47 ECOLAB PEST ELIMINATION WWTP RODENT PROGRAM $74.15 ECOURTS MEMORANDUM FOR ATTORNEY $0.90 ESRI ARCGIS DESKTOP MAINT $1,500.00 NEWHOUSE ENTERPRISES INC PAPER CITY HALL $152.97 FAMILY DOLLAR SPEAKER WITH LIGHT $30.00 FIB-AP PURCHASE CARDS APRIL P CARDS $139.190.81 $0.00 EDDIE'S TRUCK CENTER NOX SENSORS FREIGHTLINER $2,695.04 GALLS LLC UNIFORM SHIRT-NAMEPLATES-CARRIERS $3,075.59 THE GLASS SHOP SLIDING GLASS REC CNTR-GLASS ARPRT $233.92 GOVERNORS INN PD TO TRAVEL TO PIERRE $340.00 GUNDERSON, PALMER,NELSON & LEGAL SERVICES RENDERED $225.50 GRAINGER INC GLOVES-GLASSES-WASHERS-HARD HATS $665.61 THE GREEN BEAN COFFEEHOUSE ADMIN MEET WITH SEDC & SHERIFF $14.55 GUARDIAN ALLIANCE TECHNOLO SOFTWARE PLATFORM LICENSE $204.00 HAWKINS INC AQUAHAWK WWTP $5,954.00 HDR ENGINEERING INC EXIT 17 SPRTS-BLVD IMPROV-SKY RIDGE $30,509.75 HEISLER HARDWARE DRILL BITS-FASTENERS-COUPLERS-GFI-PAINT $1,367.45 HERC-U-LIFT CABLE FOR SHOP $34.50 HILTON GARDEN INN KANSAS WILDLAND LODGING KANSAS $730.77 HOLIDAY INN DODGE CITY KAN WILDLAND LODGING KANSAS $1,590.89 JUNEK'S SERVICE CORP BLANK KEY $62.12 HOME SLICE MEDIA KBHB-AM R REC CENTER HELP WANTED $150.00 KNECHT HOME CENTER INC MAJORS FIELD RENOV-BLADE-NUTS-PAINT $5,390.76 LIU - LASTING IMPRESSIONS MAYOR ENGRAVED PORTFOLIO $342.50 LOU'S GLOVES INC LATEX GLOVES $740.00 LUEDERS FOOD CENTER FOOD FOR WILDLAND TRAINING $199.82 MID-AMERICAN RESEARCH CHEM CLEANER AND DISPENSER $523.37 SPEARFISH MCDONALDS BREAKFAST FOR SNOW CREW $108.11 MICROSOFT STORE UPGRADE TO WINDOWS 10/11 PRO X2 $210.88 MIDCO BUSINESS CMPGRND-ARPRT SERVICES $1,021.39 MIDCONTINENT TESTING LABS, WATER TESTING APRIL W/S AND WWTP $955.40 MJ PLUMBING INC RPR LEAK HILLS PRO GRP BLD $276.69 MONEY MOVERS MARCH SERVICES $11.00 MONUMENT HEALTH EMPLOYEE TESTING $395.00 MUNRO EARTHMOVING LLC SNOW REMOVAL 4/24 $491.24 MP FT PIERRE LLC B&D TO SIOUX FALLS FOR CONF $124.99 NATIONAL MAILBOXES MAILBOXES FOR SKY RIDGE $21,672.00 NATIONAL SWIMMING POOL FOU AFO COURSE FOR TAYLOR $375.00 NORTHWEST PIPE FITTING CO WWTP THREADED ENDS $2,163.96 NOVA COLOR ARTEX MANUFACTU ANKLE STRAP-ROPE-GRIPS-BATTERY EQUIP $462.69 OHD LLLP FIT TEST ANNUAL CALIBRATION $1,000.00 PRO WINDMILL INC PEST PROGRAMFOR WELLS-AIR CARE $940.00 ONE TIME VENDORS BOB MCCUAIG:CMPGRND RFND $600.00 ORIENTAL TRADING CO EASTER SUPPLIES LIBRARY $459.04 PETE LIEN & SONS INC HEAT SERVICES-4K EXT RES FLY $360.00 PETTY CASH PETTY CASH REIMBURSEMENT $265.22 SCHREINER ENTERPRISES, INC CAMPGROUND DOOR HANGERS $361.95 PUBLIC SAFETY EQUIPMENT PRESSURE SWITCH COMPRESSOR $126.15 QDOBA FINANCE ELECTION WORK $59.39 QUADIENT FINANCE USA, INC POSTAGE PAYMENT $1,000.00 QUIK SIGNS INC LAMINATED SHEETS-BUSINESS CARDS-NMPLT $199.22 RAMKOTA HOTEL - PIERRE AGA TRAINING AFO $200.00 RAPID DELIVERY W/S AND WWTP TESTING MIDCO $204.75 RECREATION SUPPLY CO LIFT 180 GATE-LOUNGE CHAIRS-GOGGLES $9,916.92 REDWOOD TOXICOLOGY LAB INC DFC EXPANDED PANEL X2 $576.00 REED, THERESA DAWN MONTHLY CLEANING DWNTN APRIL $450.00 THOMAS W NICHOLS AWOS INSPECTION $800.00 RIVERFRONT BROADCASTING LL ADVERTISEMENT REC CENTER HELP WANT $520.20 RIVERSIDE TECHNOLOGIES INC 3 HP 850 68 $3,297.00 SAFEWAY FOOD FOR REC CENTER-SNOW CREW-PD $200.87 SANFORD HEALTH OCCMED EMPLOYEE TESTING $105.00 SANITATION PRODUCTS INC GRIPPER SPRING-GRIPPER PAD $3,589.62 SCHEELS ALL SPORTS AIRSOFT PISTOL AND PROTECTION $263.96 SD DEPT OF AG AND NATURAL SYMONDS APPLICATORS LICENSE $35.88 SERVALL TOWEL & LINEN MOP-MAT-SANITIZER WIPES-ICEMELT $959.54 SHERWIN WILLIAMS CO 5 GAL X100 FILED MARKING PAINT $3,177.96 SIMON CONTRACTORS OF SD IN LIMESTONE FOR STREETS-ROADSTONE $2,549.04 SLEEP INN SUITES OAKLEY KA WILDLAND LODGING KANSAS $444.36 SOUTH DAKOTA AGA AFO GRIEBLER REGISTRATION $215.00 SOUTH DAKOTA COMMUNITY FOU 1ST QTR 22 DONATIONS REC $40.00 SOUTH DAKOTA DOT EROSION SEDIMENT CLASS X2 $300.00 SOUTH DAKOTA HISTORICAL SO BOOKS FOR LIBRARY $83.84 SOUTH DAK STATE TREASURER APRIL 22 SALES TAX $15,016.86 VIVI BENE INC 18-4 STAT WIRE-WIRE FLOW METER $535.11 SPEARFISH AUTO SUPPLY ENGINE COOLIN FAN CLUTCH-WIPERS-FILT $4,115.80 STATE OF SD-EXECUTIVE MGMT WWTP SERVICES $16.10 STEC'S INNOVATIVE SAFETY S MARCH REWARDS $826.21 STREICHER'S TACTICAL 62GR BONDED JSP X10 $2,155.60 STRUCTURAL DYNAMICS, LLC SKY RIDGE MAINT BUILDING $7,000.00 SUBWAY ELECTION WORKER LUNCH $56.05  SUMMIT SIGNS & SUPPLY VARIOUS FLAGS WATER/SEWER $1,600.00 SUNSHINE TOWING TOW FOR PD $216.50 SUPERIOR SANITATION LLC APRIL RESTROOM RENTAL $640.00 SYNTECH FUELMASTER MAINT $550.00 THE MONUMENT EVENTS CENTER DAY OF EXCELLENCE $70.50 THOMSON REUTERS WEST SOFTWARE SUB CHARGES $421.80 TOWNEPLACE DODGE CITY KANS WILDLAND LODGING KANSAS $311.04 TRACTOR SUPPLY 6 TINE FORGED FORK-GOGGLES $83.79 TRAFFIC CONTROL CORP INTERFACE UNIT- ECONOLITE $325.00 TTG ENTERPRISES INC UV SYSTEM TROUBLE SHOOT $280.00 TYLER UNIVERSITY ACCOUNTS PAYABLE LAB $300.00 ULINE INC COWHIDE LEATHER SAFETY GLOVES $347.24 US BANK REC CENTER BOND $329,001.25 USA BLUE BOOK HEARING PROTECTION-STEEL TOES WWTP $471.63 CITY OF SPEARFISH 3/31-4/30 CITY SERVICES $7,061.76 VARIOUS FUEL VENDORS FOR T WILDLAND LODGING KANSAS $1,625.27 CLARITY TELECOM LLC 3/16-04/16 CITY SERVICES $4,670.23 VERIZON WIRELESS APRIL SERVICES $4,319.85 VISIT SPEARFISH INC APRIL BID BOARD ALLOCATION $13,206.00 WALL STREET JOURNAL APRIL SUBSCRIPTION $49.99 WALMART.COM CLEANING SUPPLIES-TARP-COFFEE-REC CTR $1,176.23 WEBSTAURANTSTORE BULBS FOR BUG TRAP $98.03 WELLS PLUMBING CORP PVC PIPE-CLAMP-PVC PIPE-CEMENT $411.17 INTEGRITY ACQUISITION LLC HANDLE-BELT-KIT AND SENSOR $472.40 WHITE'S QUEEN CITY MOTORS AC ISSUE IN TAHOE CONDENSER RP $1,422.60 WOLFF'S PLUMBING & HEATING REC CENTER STABLIZE TOILET $325.55 XYLEM WATER SOLUTIONS USA SRVC ULTRAVIOLET DISINFECT EQP $14,999.70 $726,730.41 Officers – Clark nominated, Rath seconded and all voted for Dan Hodgs for Council President. Clark nominated, Rath seconded and all voted for Pam Jacobs for Council Vice President. Rotert noted sirens are used in Spearfish to notify citizens of any severe weather conditions. If the sirens sound, citizens should seek shelter. Ehnes noted the waterpark will open for the season on May 28, 2022 and reported that staffing levels permit full operational hours. There being no further business, Clark moved, Rath seconded and all voted to adjourn at 6:11 p.m. Dated this 16th day of May, 2022. CITY OF SPEARFISH By:_________________________________ John Senden, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.