City Council Study Session

City of Spearfish City Council Study Session Minutes May 11, 2022, 4:15 p.m. The City Council Study Session was called to order by Mayor Senden at 4:15 p.m. in the Council Chambers of City Hall on Wednesday, May 11, 2022. The following c o u n c i l members were present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: none. City staff present were: City Administrator McFarland, City Attorney McDonald, Finance Officer DeNeui, Public Safety Director Rotert, City Planner Watson, Public Works Director Hinton, Human Resource Director Mathis, Assistant Public Works Director McMahon, and Recreation Facility Superintendent Rauterkus. Clark moved, Rath seconded and all voted to amend the agenda to add items to the discussion listing of Sky Ridge Housing Income, Highway 85 Corridor Group, and to move public comment to the end of the agenda. Clark moved, Jacobs seconded and all voted to approve the agenda as amended. Items for Council Consideration: Finance Licenses – Approval of special malt beverage licenses for the B&B Lounge, False Bottom Bar, and Iron Phnx for Downtown Friday Nights was forwarded to the council consent agenda. The events are held each Friday starting June 3rd through July 29th and August 19th from 5:00 p.m. to 10:00 p.m. on Main Street from Illinois Street to Hudson Street. Renewals – Approval of the 2022-2023 malt beverage and SD farm wine license renewals for the following was forwarded to the council agenda: License Owner Address 1 A Perfect 10 Nail & Beauty Bar 2430 Platinum Drive Suite 4 2 Antunez 117 E. Illinois Street 3 Aladdin @ BHSU 1200 University Street 4 Atomic Pizza 608 N Main Street 5 B&B Lounge 703 N. Main Street 6 Barbacoa’s 305 W. Jackson Blvd 7 Best Western Black Hills Lodge 540 E. Jackson Blvd 8 Chris’ Campground 701 Christensen Drive 9 The Clubhouse of Spearfish 3540 Colorado Blvd 10 Common Cents Food Store 546 W. Jackson Blvd 11 Creekside Bean & Vine 2545 Yukon Place 12 Double Barrel Liquor & Casino 6764 Colorado Loop 13 Dough Trader 543 W. Jackson Blvd 14 Elkhorn Ridge Golf Course 6845 St. Onge Road 15 Elkhorn Ridge RV Park 20189 US Hwy 85 16 Exit 8 Phillips 66 3275 Old Belle Road  17 False Bottom Bar 645 Main Street 18 Family Dollar Store 2431 E. Colorado Blvd 19 Fuji Sushi Bar & Grill 126 W. Hudson Street 20 Golden Dragon Restaurant 1850 North Avenue 21 Grant Street Liquor 127 West Grant Street 22 Happy Jacks 520 W. Jackson Blvd 6764 Colorado Blvd Suite 2 541 W 23 Himalayan Indian Cuisine Jackson Blvd Apt 2 24 Jade Palace China Buffet 715 N. Main Street 25 Loaf N Jug 813 N. Main Street 26 Lucky Strike Lanes 1740 Ryan Road 27 Lueders Food Center 620 7th Street 28 Matthews Opera House 612 Main Street 29 Minitman Food & Fuel 820 E. Colorado Blvd 30 Minitman Too 611 E. Jackson Blvd 31 Nonna's Kitchen 544 N. Main Street 32 Northern Hills Cinema 1830 N. Main Street 33 Nowhere Clothier 109 E. Hudson Street 34 Queen City Liquor 210 E. Rushmore Street 35 Spearfish Brewing Co 741 N. Main Street Suite 130 36 Spearfish Sasquatch Baseball 350 W. Highway 14 37 Spearfish Softball Association 850 South Dakota Way 38 Speedy Mart 2615 E. Colorado Blvd 39 Sunshine Saloon 3226 W. Fairground Loop 40 Triple 7 Casino 923 E. Colorado Blvd 41 Uncle Louie's 447 N Main Street 42 Walgreens 1430 North Avenue 43 Yesway 2728 1st Avenue DeNeui noted #3 – Aladdin @ BHSU will not be renewing as a new vendor will be taking over the services at the University. Clark noted an incorrect address for #23 – Himalayan Indian Cuisine and it will be corrected on the council agenda. Proposal – Acceptance of the Managed Print Services Solution proposal from A&B Business Solutions for 11 new copier machines and a pool of prints to be shared among 15 printers for a monthly rental cost of $2,542.94 was forwarded to the council agenda. Proposal Amendment – Acceptance of Northern Hills Technology’s proposal amendment to switch to a Managed Network Subscription for 60 months at an annual cost of $99,864, an increase of $4,975.44 per month was forwarded to the council agenda. FYI – Proclamations for EMS Week and EMS for Children Day will be presented during the May 16, 2022 City Council regular session. Human Resources Hire – The hiring of Gordon Johnke as a full-time (benefit-eligible) facility maintenance technician, grade 10, step 1, $17.91 per hour, effective 5/10/22 was forwarded to the council consent agenda. This is a replacement position. Hire – The hiring of Reece Walno as a full-time (benefit-eligible) police officer, grade 17, step 1, $25.31 per hour, effective 6/6/22 was forwarded to the council consent agenda. This is a replacement position. Hire – The hiring of Nick Broyles as a full-time (benefit-eligible) planning director, grade 23, step 5, $43.57 (salaried-exempt position $90,625.60), effective on or after 5/26/22 and the approval of the following adjustment to Nick’s vacation accrual: “Immediately upon commencement of employment, employee shall be granted forty (40) hours of paid vacation time. Thereafter, employee shall be granted 4.62 hours of paid vacation per pay period, to begin accruing immediately upon commencement of employment with employer. Upon completion of six full and continuous years of service, 6.15 hours of paid vacation per pay period shall accrue. Upon completion of 25 full and continuous years of service, 40 additional hours of vacation shall be granted, and 7.70 hours of paid vacation per pay period shall be accrued. In addition, employee shall receive all other paid leave benefits in accordance with the Spearfish Personnel Policy Manual” was forwarded to the council consent agenda. Move – The moving of Jayna Watson to part-time hourly (limited) effective 6/13/22 to assist with the transition of the planning director position was forwarded to the council consent agenda. Hire – The hiring of the following temporary/seasonal employees effective 5/17/22 (unless otherwise notated) was forwarded to the council consent agenda: Department Position Wage Rec & Aquatics Ella Laird Lifeguard $14.50 Benjamin Wise WSI/Lifeguard $15.50 (effective 5/4/2022) Abbi Johnson WSI/Lifeguard $15.00 Evan Wilson Lifeguard $14.50 Cole Malo Lifeguard $14.50 Fire Department Makyah Seguin Seasonal/Temporary Wildland Firefighter $15.00 Parks and Recreation Resolution 2022-17 – The adoption of Resolution 2022-17 – A Resolution to Declare Certain Personal Property Surplus was forwarded to the council agenda. Rauterkus noted the item is a pressure washer and will be used for trade on a new one. Planning and Zoning Agreement – Approval of the Cost Agreement for 344 Main Street related to right-of-way vacate activities for Main Street and Federal Street was forwarded to the council agenda. Agreement – Approval of a Water Services Agreement for 5935 East Colorado Boulevard was forwarded to the council agenda. Items for Council Discussion: Wage and Stipend – McFarland discussed wage and stipend issues. More information will be presented at the June 1 study session. Sky Ridge Housing Income – Mayor Senden discussed issues raised by lenders to qualify buyers for the Sky Ridge houses because of the limitations being based on income tax brackets. An amendment to the development agreement with Dream Design International, Inc. will be on the council agenda for consideration. Highway 85 Corridor – Mayor Senden requested a work group to review and recommend changes to the Highway 85 corridor annexation agreement. Watson will coordinate the work group with property owners. Public Comment The public comment section was opened at 4:55 p.m. and closed with no comments. Hinton noted a proposal for the Sanitary Sewer Collection System Master Plan has been received and will be on the council agenda for consideration. No additional discussions were held, and the meeting was adjourned at 4:57 p.m.