City Council

Spearfish City Council Regular Session Minutes July 5, 2022 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Tuesday, July 5, 2022. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: none. Also present: City Administrator McFarland, City Attorney McDonald, Finance Officer DeNeui, City Planner Broyles, Parks and Recreation Director Ehnes, Public Works Director Hinton, and Public Safety Director Rotert. All stood and recited the pledge of allegiance. Clark moved, Jacobs seconded and all voted to amend the agenda to remove item 12B(3), a transfer request that has already been approved and completed, and add item 13B, approval of a Water and Drainage Easements Agreement . Clark moved, Hourigan seconded and all voted to approve the agenda as amended. No potential conflicts of interest were noted. Public Comment – At 5:32 p.m. a time for public comment was opened. Comments were received from James with From the Hills LLC and Frank Pavich regarding medical cannabis dispensary licenses. The time for public comment received no further comments and was closed at 5:41 p.m. Consent Agenda – Clark moved, Rath seconded and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated June 21, 2022. B. Approve the treasurer’s report dated May 31, 2022. C. Hire Carissa Scholze, seasonal parks laborer, $15.00 per hour, effective 6/27/2022. D. Add Janet Ott to the 2022 parks volunteer list. Proclamation – Mayor Senden proclaimed July 2022 as Mental Illness Awareness Month. Wages – Following discussions, Hodgs moved, Jacobs seconded and with Hodgs, Hourigan, Jacobs, Klarenbeek and Rath voting aye and Clark voting nay, motion passed to approve a 3% increase to the current wage scale, a $3/hour stipend for employees whose positions require CDL licensure and who possess a CDL license, and a wage increase for employees whose positions require a Professional Engineer (PE) certification and who possess a PE by bringing the lowest paid PE to $100,027.20 (annual salary) and increase other PE staff by corresponding amounts, effective 6/26/2022. Rates for employees are as follows: Employee name Position Wage CDL Stipend Addison, Jade code enforcement officer $22.48 Alberts, Lee mechanic $32.55 $3.00 Alderman, Daryl recreation facilty maintenance supervisor $30.23 Anderson, Cole parks maintenance and forestry technician $22.48 $3.00 Anderson, Stephanie group fitness instructor - pt $17.56 Ash, Dylan communications officer $20.36 Baker, Dalton water/wastewater utility operator III $26.72 $3.00 Bardsley, Jeffrey parks maintenance and forestry technician $21.93 $3.00 Barrie, Michael street superintendent interim $33.37 $3.00 Barrie, Michael shop supervisor $29.49 $3.00 Beal, Scott animal control officer/parking attendant $19.38 Black, Karsyn police officer $26.07 Block, Dion street technician $21.93 $3.00 Bowers, Eric janitorial laborer - pt $10.25 Bradley, Hunter police officer $28.07 Brosnahan, Dawn recreation facilty maintenance technician $20.36 Brown, Heath wildland engine boss/firefighter $28.07 Broyles, Nicholas planning director $44.88 Burtzlaff, Miles water/wastewater utility superintendent $39.66 $3.00 Bush, Dustin police sergeant $33.37 Bussiere, Erica administrative assistant $20.87 Butler, Pat facility maintenance tech - pt $18.45 Caiati, Taylor fitness & aquatics coordinator $24.81 Cavallero, Brian solid waste operator $20.36 $3.00 Chyba, Kayla recreation & campground coordinator $26.72 Dean, Boyd assistant chief of police $54.68 Deaver, Scott fire chief - interim $43.78 DeNeui, Michelle finance officer $53.34 Drapeaux, Austin police officer $26.72 Drew, Kadyn project inspector $31.76 Eddy, Travis parks maintenance and forestry technician $23.61 $3.00 Ehnes, Tyler parks and recreation director $48.33 $3.00 Evridge, Bob wastewater treatment superintendent $49.53 $3.00 Falkner, Angie accounting specialist $24.81 Forsch, Sidney customer service assistant $15.91 Fox, Shawn police detective $30.98 Gallagher, Caleb parks maintenance and forestry technician $20.36 $3.00 Ganje, Maxwel street/solid waste superintendent $33.37 $3.00 Gellett, Jason police officer - school resource officer $30.23 Gengler, Paula executive assistant $25.43 Gose, Kevin traffic signal technician - pt $28.77 Granbois, Darrell solid waste operator - pt $22.48 $3.00 Granbois, Darrell water/wastewater service worker - pt $20.36 $3.00 Griebler, Tracy assistant finance officer $36.83 Hafner, Dennis building inspector $33.37 Hafner, Jamie accounting specialist $30.23 Hanson, Dean public works technician $23.04 $3.00 Hanson, Steven hydroelectric plant operator $33.37 $3.00 Hargens, Gary facility maintenance superintendent $35.06 Havemeier, Kenneth solid waste operator $20.87 $3.00 Heinert, Nikita communications officer $20.36 Heiting, Barbara administrative assistant $20.36 Herring, Janet recreation facility maintenance technician $20.36 Hess, Matthew police officer $26.07 Hinton, Kyle public works director $58.88 Hoffman, Nancy administrative coordinator $23.04 Hoffman, Sarah janitorial laborer - pt $10.25 Hofmann, Steven police sergeant $40.65 Hovdenes, Angela customer service assistant - pt $15.91 Howard, Kelsey police officer $26.07 Hughes, Dayla customer service assistant - pt $15.91 Hunt, Bradly wastewater treatment operator II $24.21 $3.00 Jacobs, Curtis chief of police $60.35 James, Jaelynn recreation assistant - pt $15.91 Jensen, Chris water/wastewater utility operator I $20.87 $3.00 Jeske, Jerome water/wastewater utility operator III $26.72 $3.00 Johannesen, Joel solid waste operator $21.93 $3.00 Johnke, Gordon facility maintenance technician $18.45 Johnson, Brad police officer $26.07 Johnson, Erin library page - pt $13.06 Jurgensen, Aaron police corporal $31.76 Kaitfors, Stephanie assistant library director $29.49 King, Greg hydroelectric plant operator - pt $23.61 $3.00 Kostur, Lee Ann library page - pt $13.38 Lillehaug, Gary hydroelectric plant superintendent - pt $44.88 Lolley, Dawn communications officer $22.48 Mathis, Jodi human resources director $48.33 Mathis, Kyle city engineer $61.86 McDonald, Ashley city attorney $57.44 McDonald, Rex parks maintenance and forestry superintendent $34.20 $3.00 McFarland, Steve city administrator $75.37 McMahon, Adam assistant public works director $49.53 Mikkonen, Zachary customer service assistant- pt $15.91 Miller, Tanner street technician $20.87 $3.00 Monnens, Shayna librarian $28.07 Morgan, Travis street technician $20.87 $3.00 Musonda, Ebony recreation assistant - pt $15.91 Nelson, Austin facility maintenance technician $18.91 Nicholas, Nicolle water/wastewater utility operator II $23.61 $3.00 Niles, Jeannette customer service assistant - pt $15.91 Niles, Michael rubble site lead operator $18.45 Ortiz, Micah library page - pt $13.06 Ott, Clark parks facilities maintenance tech $17.56 Paisley, Thomas building official $42.71 Palmer, Woodrow wastewater treatment operator I $22.48 $3.00 Pitman, Cassie accounts payable technician $20.36 Plocek, Richard rubble site operator - pt $18.91 Powell, Jennifer utility billing coordinator $30.23  Rauterkus, Brett recreation facility superintendent $35.93 Reurink, Tyler communications officer $20.87 Richards, Edward mechanic - pt $26.72 $3.00 Rosenau, Samantha police sergeant $30.23 Rotert, Patrick public safety director $68.28 Rovere, Tayler wastewater treatment operator II $24.21 $3.00 Ruvolo, Dustin police officer $26.72 Schlinkert, Celeste library assistant - pt $18.45 Shinabarger, Richard street technician $22.48 $3.00 Smith, Collin police detective $30.98 Spindler, Adam assistant city engineer $48.33 Sprigler, Kayla administrative coordinator $24.21 Stulken, Tom librarian $25.43 Sundberg, Amy library assistant - pt $18.00 Swisher, Kaija records manager - public information officer $25.43 Terhark, Hunter communications officer $20.36 Tieszen, Benjamin hydroelectric plant superintendent $36.83 Tusing, Zachary solid waste operator $20.36 $3.00 Ulmer, Brian plumbing/mechanical inspector $30.23 Vinton, Brian communications officer $20.36 Vosburg, Brian communications officer $20.87 Walno, Reece police officer $26.07 Warner, Judith communications supervisor $29.49 Watson, Jayna planning director - pt $54.68 Weatherstone, Ralph rubble site operator - pt $18.00 Wilde, Amber library director $43.78 Williams, Mark wastewater treatment operator III $33.37 Williams, Scott water/wastewater utility operator I $21.39 $3.00 Woodroof, Justin water/wastewater utility operator III $26.72 $3.00 Woods, Christopher police corporal $28.07 Zimmerman, Tyler parks recreation and forestry technician $21.39 $3.00 Ordinance 1371 – Jacobs moved, Klarenbeek seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the second reading of Ordinance 1371 – An Ordinance to Modify Licensing Provisions for Cannabis Establishments. Resolution 2022-20 – Klarenbeek moved, Hourigan seconded and all voted to approve Resolution 2022-20 as follows: RESOLUTION 2022-20 A RESOLUTION OF INTENT TO ENTER INTO A PRIVATE HANGAR GROUND LEASE AGREEMENT WHEREAS, SDCL § 9-12-5.2 authorizes the City of Spearfish to lease municipally owned property to a private person, and WHEREAS, the Common Council of the City of Spearfish intends to enter into a private hangar ground lease agreement with Wareing Properties, LLC to lease portions of the Black Hills Airport – Clyde Ice Field, and WHEREAS, a copy of such lease agreement is on file in the Finance Office and available for public inspection, NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Council intends to enter into such lease, and a public hearing for considering the same shall be conducted at 5:30 p.m. on July 18, 2022. Dated this 5th day of July, 2022. CITY OF SPEARFISH By: ____________________________ (Seal) John Senden, its Mayor Attest: ________________________________ Michelle DeNeui, Finance Officer Adopted: July 5, 2022 Published: July 9, 2022 Effective: July 29, 2022 Change Order – Clark moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve Change Order 3 for the Dahl Road Reconstruction & Sewer Trunkline Upsize Project for an increase of $14,102.75. Resolution 2022-21 – Clark moved, Rath seconded and all voted to approve Resolution 2022-21 as follows: RESOLUTION 2022-21 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish: CURRENT AMENDED/NEW ITEM AREA FEE DESCRIPTION AMOUNT AMOUNT Memorial Bench – 1117 PARKS $2,500.00 $3,000.00 Standard Cannabis Establishment New FINANCE License – Change of $1,000.00 information fee Be it further resolved that these fees shall go into effect on July 29, 2022. Dated this 5th day of July, 2022. CITY OF SPEARFISH ____________________________________ John Senden, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer (SEAL) Adopted: July 5, 2022 Published: July 9, 2022 Effective: July 29, 2022 Transfers – Klarenbeek moved, Hodgs seconded and all voted to approve the following budgeted transfers: A. $25,000 from General Fund to Historic Fund per Resolution 2010-27. B. $400,000 from Hospitality Tax Fund to Workforce Housing Fund. Agreement – Clark moved, Jacobs seconded and all voted to approve the Dedication and Acceptance of Public Improvements agreement with The Woodlands of Spearfish LLC for Eastwood Court’s public improvements. Agreement – Clark moved, Hodgs seconded and all voted to approve the Water and Drainage Easements Agreement with The Woodlands of Spearfish LLC. Proposal – Clark moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve KTM Design Solutions, Inc.’s proposal for surveying, design services, and bidding services for the North Avenue Street Repair Project at a cost not to exceed $103,230. Bill List – Clark moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated July 5, 2022 as follows: VENDOR DESCRIPTION AMOUNT A & B WELDING SUPPLY CO CYLINDER RENTAL-COOLANT $218.05 A & L CONTRACTORS LLC 32ND & GRANT WATER REPAIRS-DAHL RD $145,733.87 ADVANCED ENGINEERING & ENV SPF CREEK FLOODPLAIN $7,000.00 AMAZON CAPITAL SERVICES MONITOR MOUNT-BOARD-CASE $540.64 AMERICAN RED CROSS LIFEGUARD TRAINING $495.00 BAKER & TAYLOR BOOKS $600.52 BECK'S NURSERY CORP 6' ROLL FABRIC- ROSES -FLOWER SPRAY $379.96 BEE WELL CONCESSIONS AT REC CENTER $308.40 BEST WESTERN BLACK HILLS L SNOW CREW APRIL STORM $637.00 MOELLER, CHRIS MAY ROADKILL SERVICES $120.00 BLACK HILLS ENERGY MAY/JUNE 2022 ELECTRICITY $13,253.44 BLACK HILLS CHEMICAL CORP TRASH BAGS-CLEANING SUPPLIES $1,303.83 BOMGAARS SUPPLY INC HOSE-WASHERS-EXTENDER-FAUCET $1,699.74 CANFIELD BUSINESS INTERIOR CHAIR FOR CITY ATTORNEY $548.54 CASH-WA DISTRIBUTING CO REC CENTER CONCESSIONS $2,230.29 CENGAGE LEARNING BOOKS $242.51 TMT INC BATH TISSUE $249.20 CLAUSER MACHINE WORKS REMOVE BROKEN BOLTS $57.50 ROBERTS, MICHAEL T PAINT FOR OFFICE $2,435.32 DG INVESTMENT INTERMEDIATE REC CENTER SECURITY TECH $586.50 COOL CONCEPTS TRAVEL INC CONFERENCE-PAISLEY $922.00 CREEKSIDE DEVELOPMENT LLLP MAY 22 TAX INCREMENT $942.40 NBS FACTORING, LLC FILL DIRT 178 LOADS JUNE 15-28 $12,000.00 DAKOTA BUS SERVICE CORP TRANSPORT SUMMER REC KIDS $1,000.00 DAKOTA FLUID POWER INC CYLINDER REPAIR-PARKER AIR $1,201.57 DIVISION OF MOTOR VEHICLES 6/27 RE ASSIGNMENT $5.00 ELKHORN RIDGE @ FRAWLEY RA APRIL 2022 TAX INCREMENT $18,252.12 FMG INC SPF EXIT 8 COMMUNITY PATH $3,764.00 FORTIN TRUCKING & EXCAVATI HAUL FILL DIRT OFF-EXIT 17 $4,680.00 FOX, SHAWN REIMBURSE TRAINING MINNESOTA $354.00 G & H DISTRIBUTING INC DOUBLE JACKET MILL HOSE $278.88 GAHAGAN WOOD PRODUCTS LLC 150 FIREWOOD BUNDLES $600.00 GEFFRE, LONI SD FIRE SCHOOL X2 $337.90 THE GLASS SHOP REPLACE AUTO DOO LOCKER ROOM $2,850.00 GREAT WESTERN TIRE INC LAWN GARDEN 4PLY- REPAIR FLATS $211.80 GTI COMPANIES INC GREEN ACRES PAVEMENT-SNDSTN SWR $111,471.23 HAWKINS INC CHLORINE W/S, WWTP- HYDROCHLORIC $12,408.07 HDR ENGINEERING INC SNDSTN STRT RPR-SPRTS CMPLX-SKY RDG $64,449.85 INTERSTATE ENGINEERING INC STRT PTCHNG GRN AC MTN SHDWS $1,813.26 JACKSON, TRISTYN FITNESS INSTRUCTOR MAY/JUNE $125.00 TODD EMERY COLLINS CITY CAMPGROUND VAC SHOWERS $415.00 KNECHT HOME CENTER INC TAPE-ANGLE-WOOD-BATTERY-TOILET $2,570.09 LAPRADE CONSTRUCTION DBA Z ROOF REPAIR ROSE HILL $8,315.65 LAWRENCE COUNTY AUDITOR ELECTION 4-12 $1,349.53 LAWRENCE COUNTY HWY DEPT BLADING DONE MAG CHLORIDE APPL $13,192.42 MCDONALD, ASHLEY STATE BAR CONVENTION $94.30 MID-AMERICA GOLF AND LANDS SKY RIDGE SPORTS COMPLEX $1,238,117.07 NORTHERN HILLS VENTURES IN JULY LICENSES & NETWORK SVC $19,899.85 NORTH STAR CONSTRUCTION CONSTRUCT TAXILANE $77,693.40 KENNEDY ENTERPRISES ROOF STRUT SUPPORT BOLT $18.00 2ND WIND EXERCISE EQUIP HEART RATE BUTTONS-SEAT BACKS $728.47 NSG LOGISTICS, LLC ICE SLICER $9,364.53 RUSSELL ENTERPRISES INC TOW CAR ON EB RAMP $258.00 ONE TIME VENDORS SHARON KING:CAMP REFUND $720.00 ORIGINAL WATERMEN INC LIFEGUARD UNIFORM $685.68 PETE LIEN & SONS INC 216 ORIOLE DR CEMENT $377.36 POWERPLAN QUIK COUPLER SOCKET $408.96 PUBLIC SAFETY EQUIPMENT 5 AMP BREAKER FIRE DEPART $137.15 QUIK SIGNS INC FIRE DEPARTMENT POSTER $92.01 RECREATION SUPPLY CO POOL CHEMICALS $398.12 SCULPTURE SERVICES OF COLO CLEAN AND WAX CITY SCULPTURES $2,000.00 SOUTH DAKOTA ONE CALL MESSAGE FEES FOR MAY 2022 $274.05 SDML ELCTD OFFICLS WRKSHP-MAYOR $50.00 SPEARFISH ECON DEVELOPMENT ATLAS BUILD LOAN CONSTRUCTION $2,000,000.00 XYLEM INC WATER SEWER SOFTWARE $1,949.94 SIMON CONTRACTORS OF SD IN 3" BALLAST IN SKY RIDGE $1,318.14 SNOOK, GARRETT- GSTRAINZ L FITNESS INSTRUCTOR MAY/JUNE $360.00 JASON NELSON LED SPOT LIGHT $484.77 STRUCTURAL DYNAMICS, LLC SPORTS PLEX SKY RIDGE MAINT BU $8,986.80 SYSCO FOOD SERVICES OF MT KNIFE AND GEAR REPLACEMENT $54.73 PRODUCTIVITY PLUS ACCOUNT SHAFT $510.00 TTG ENTERPRISES INC CHECK RAS PUMP 3 MOTOR WWTP $925.00 WALMART CAPITAL ONE BATTERIES WWTP $35.35 INTEGRITY ACQUISITION LLC 2022 F-150 VIN05246 $31,510.00 WHITE'S QUEEN CITY MOTORS AC NOT COOLING-CHEVY $2,362.22 WOODS, CHRISTOPHER D DRUG TRAINING $42.00 ZEEB, BRAD P FLOWERS FOR DOWNTOWN $818.00 TOTAL $3,842,823.98 June 2022 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $8,553.28 1.00% $7,945.48 $607.80 1.12% City Administrator 19,575.49 2.28% 15,733.27 3,842.22 2.22% City Attorney 10,817.86 1.26% 8,923.20 1,894.66 1.26% Finance 33,469.85 3.90% 27,314.44 6,155.41 3.85% Human Resources 9,188.96 1.07% 7,507.20 1,681.76 1.06% Gov't Bldgs 17,511.90 2.04% 13,564.05 3,947.85 1.91% Engineering 42,540.41 4.96% 36,132.66 6,407.75 5.10% Public Safety Admin 23,110.82 2.69% 18,344.58 4,766.24 2.59% Police 130,608.49 15.23% 101,940.26 28,668.23 14.38% Fire 14,237.32 1.66% 12,526.60 1,710.72 1.77% Bldg Inspection 20,840.44 2.43% 16,515.20 4,325.24 2.33% Streets & Snow 45,738.00 5.33% 35,780.51 9,957.49 5.05% Cemetery 13,105.79 1.53% 11,434.91 1,670.88 1.61% Animal Control 4,130.40 0.48% 3,020.62 1,109.78 0.43% Recreation/Aquatic 110,748.93 12.91% 97,553.74 13,195.19 13.76%  Parks 52,858.10 6.16% 44,683.11 8,174.99 6.30% Library 30,334.86 3.54% 24,278.54 6,056.32 3.43% Plan & Zone 48,814.99 5.69% 46,299.25 2,515.74 6.53% Motor Pool 14,856.91 1.73% 12,454.93 2,401.98 1.76% Wildland Fire 31,588.07 3.68% 27,939.64 3,648.43 3.94% Police Comm 40,216.89 4.69% 30,347.63 9,869.26 4.28% SAFER Grant 3,700.29 0.43% 3,311.31 388.98 0.47% Water 20,136.63 2.35% 15,710.69 4,425.94 2.22% Electric Production 16,296.65 1.90% 13,062.44 3,234.21 1.84% Sewer 18,906.31 2.20% 14,777.87 4,128.44 2.09% WWTP 32,595.53 3.80% 26,143.03 6,452.50 3.69% Solid Waste 24,358.96 2.84% 18,764.75 5,594.21 2.65% Campground 18,748.25 2.19% 16,740.25 2,008.00 2.36% Totals $857,590.38 100.00% $708,750.16 $148,840.22 100.00% Banking Fees MAY 25.41 Credit Card Fees MAY $8,180.06 Grand Total $865,770.44 There being no further business, Clark moved, Hodgs seconded and all voted to adjourn at 6:16 p.m. Dated this 5th day of July, 2022. CITY OF SPEARFISH By:_________________________________ John Senden, Mayor ATTEST: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.