City Council

Spearfish City Council Regular Session Minutes December 5, 2022 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, December 5, 2022. Council president Hodgs presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, and Rath. Absent: Klarenbeek. Mayor Senden was present via Zoom but did not preside over the meeting. Also present: City Administrator McFarland, City Attorney McDonald, Finance Officer DeNeui, Public Safety Director Rotert, Public Works Director Broyles, City Planner Kapsa, Parks and Recreation Director Ehnes, and Assistant Public Works Director McMahon. All stood and recited the pledge of allegiance. Clark moved, Rath seconded, and all voted to approve the agenda as presented. No potential conflicts of interest were noted. Public Comment – At 5:32 p.m. a time for public comment was opened and closed with no comments being received. Consent Agenda – Clark moved, Rath seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated November 21, 2022. B. Add Kimberly Bulava and Kody McCamly to the 2022 volunteer firefighter list and Raymond Brott to the 2022 volunteer fire department list. C. Approve a property tax refund of $191.66 and abatement of $21,255 for a parcel without a structure. D. Approve a property tax abatement of $145,984 for a parcel that was assessed in error. Other Items License – Clark moved, Rath seconded, and all voted to reject all bids for the off-sale package liquor license. Contingency – Hodgs moved, Jacobs seconded, and all voted to approve a $311,819 contingency budget transfer to the following line items: 101-46510-4110 General Fund-Planning & Zoning-Salaries and Wages $31,250 101-41420-4110 General Fund-Finance-Salaries and Wages $15,875 101-41930-4210 General Fund-IT-Insurance $15,000 101-41930-4220 General Fund-IT-Professional Services $45,000 101-41930-4340 General Fund-IT-Machinery & Equipment $22,000 101-42320-4110 General Fund-Building Inspection-Salaries and Wages $30,000 101-42320-4223 General Fund-Building Inspection-Credit Card Fees $2,500 101-42320-4265 General Fund-Building Inspection-Minor Tools $3,500 101-42320-4270 General Fund-Building Inspection-Travel $3,500 101-44120-4223 General Fund-Animal Control-Credit Card Fees $1,500 101-45120-4223 General Fund-Recreation/Aquatics-Credit Card Fees $20,000  101-45120-4269 General Fund-Recreation/Aquatics-Concessions $15,000 101-45120-4540 General Fund-Recreation/Aquatics-Sales Tax $15,000 101-45220-4220 General Fund-Parks and Recreation-Professional Services $13,000 101-45220-4370 General Fund-Parks and Recreation-Project Engineering $8,694 101-45510-4265 General Fund-Library-Minor Tools & Equipment $25,000 101-48110-4262 General Fund-Motor Pool-Gas, Oil, Fuel, Propane $35,000 101-48110-4267 General Fund-Motor Pool-Tires $10,000 Ordinance 1375 – Rath moved, Jacobs seconded, and all voted to approve the first reading of Ordinance 1375 – An Ordinance Supplementing the 2022 Appropriations Ordinance No. 1344 of the Code of Ordinances, City of Spearfish, South Dakota. Change Order – Jacobs moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, and Rath voting aye, motion passed to approve Construction Change Order #1 for the Sports Complex Irrigation Well Project with an increase of $18,000. Ordinance 1376 – A public hearing was opened at 5:38 p.m. to consider Ordinance 1376 – An Ordinance Amending the Development Review District (DRD) Final Plan to Allow Revised Setbacks Along Bluestem Boulevard. No oral or written comments were received, and the hearing was closed. Clark moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, and Rath voting aye, motion passed to approve the second reading of Ordinance 1376. Fee – Clark moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, and Rath voting aye, motion passed to waive the $150 fee for the Major Amendment to the Development Review District (DRD) Final Plan for Phase G of the Countryside Subdivision. Phase 1A of Miller Ranch – Rath moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, and Rath voting aye, motion passed to approve a delay in the completion of the remaining punch-list items for Phase 1A of Miller Ranch Subdivision with a financial guarantee of $45,000. Dedication – Rath moved, Hourigan seconded, and all voted to approve the Dedication and Acceptance of Public Improvements Agreement for Phase 1A of Miller Ranch Subdivision. Agreement – Rath moved, Jacobs seconded, and all voted to approve the Drainage Easements Agreement for Phase 1A of Miller Ranch Subdivision. Agreement – Rath moved, Hourigan seconded, and all voted to approve the Sewer Easement Agreement for Phase 1A of Miller Ranch Subdivision. Change Order – Hourigan moved, Rath seconded and with Clark, Hodgs, Hourigan, Jacobs and Rath voting aye, motion passed to approve the final, under/over Change Order #1 for the 2022 Sanitary Sewer CIPP Lining Project for a final net increase of $5,940.64 (0.62%), final project cost of $958,604.10, and Certificate of Final Completion and Acceptance setting December 5, 2022 as the date the two (2) year warranty begins. Change Order – Rath moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, and Rath voting aye, motion passed to approve Construction Change Order #6 for the Sandstone Hills Street Repair & Sewer Up Size project with an increase of $47,221. Bill List – Clark moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, and Rath voting aye, motion passed to approve the bill list dated December 5, 2022 as follows: VENDOR NAME DESCRIPTION AMOUNT AMAZON CAPITAL SERVICES PAPER,SUPPLIES,COFFEE.HEATER $2,561.95 APCO INTERNATIONAL INC GROUP MEMBERSHIP FOR 10 $361.00 BAKER & TAYLOR BOOKS $109.84 BEE WELL PEACH DRINKS $79.20 BLACK HILLS CHEMICAL CORP BIO BOWL/TOWELS/GLOVES $1,228.68 BLACK HILLS ENERGY OCT.NOV 2022 ELECTRICITY $17,148.33 BOMGAARS SUPPLY INC BLOWER,BLADE,OVERALLS,HEATER $2,656.59 BOX ELDER VOLUNTEER FIRE D FIRE OFFICER TRAINING COURSE-2 $200.00 BUILDERS FIRSTSOURCE INC WOOD 8' 2X6'S $10.89 CENGAGE LEARNING BOOKS $301.48 CENTURYLINK INC 1/1 TO 11/30 TELEPHONE SVCS $336.22 CREEKSIDE DEVELOPMENT LLLP OCT22 TAX INCREMENT $7,069.83 DAKOTA REDI-MIX, INC PE5 SKY RIDGE PH 2 $276,494.58 DC BOOTH SOCIETY INC 2022 4TH QTR GRANT ALLOCATION $8,750.00 DIAS, GREGORY K NETWORK SUPPORT 8-19 TO 11-20 $456.23 ELKHORN RIDGE @ FRAWLEY RA OCT22 INCREMENT RECEIVED NOV $132,907.94 GTI COMPANIES INC PE6 2022 PVMT MAINT, PE9 SANDSTONE $273,938.20 GUNDERSON TRUCKING INC HUMAN WASTE HAUL TO GILLETTE $5,400.00 HARGENS, GARY HOLIDAY PARTY PERFORMANCE $500.00 HAWKINS INC AQUA HAWK $3,260.25 HEISLER HARDWARE PUSHERS/MALLETT/GFCI/HOOKS $691.14 HIGH PLAIN HERITAGE SCTY 2022 QUARTERLY ALLOCATION $18,000.00 INTEGRITY ACQUISITION LLC 2022 FORD F150 FOR POLICE $35,536.00 INTERSTATE ENGINEERING INC STREET PROJECT CA/STAKING $2,650.22 JACKSON, TRISTYN SUB SILVER SNEAKERS 11-4 $25.00 LAWRENCE COUNTY REGISTER FILING FEES FOR COVENANT REVOK $30.00 MACQUEEN EQUIPMENT, LLC DB REPAIR FOAM PUMP FITTING/CAFS $1,264.41 MAINLINE CONTRACTING INC PE 3 ELKHORN LIFT SCHED A $1,124,566.19 MATTHEWS INTL CORP REED ROSE GARDEN PLAQUE $180.44 MATTHEWS OPERA HOUSE 2022 GRANT ALLOCATION $12,000.00 MONTANA-DAKOTA UTILITIES 10/7 -11/3 NATURAL GAS $6,135.59 MUNICIPAL PIPE TOOL CO. LL FINAL PE 2022 CIPP LINING PROJ $159,439.41 NORTHERN HILLS VENTURES IN DEC NETWORK AND O365 LICENSES $19,607.29 ONE TIME VENDORS CJ JARECKI:TRAVEL REIMBURSE $596.04 PETTY CASH PLAT FEES $125.00 POWELL, JACOB 5ON5REF 11/3,11/10,11/15,11/17 $275.00 POWERPLAN WIPER ARM & BLADE $384.92 QUIK SIGNS INC PHOTOCOPIES X 100 $90.00 REED, THERESA DAWN DOWNTOWN RR CLEANING $450.00 THOMAS W NICHOLS AWOS INSPECTION $1,000.00 RIVERSIDE TECHNOLOGIES INC MONITORS (2) $530.00 RUNNING SUPPLY INC SAFETY BOOTS $100.00 SD FIRE FIGHTERS ASSN MEMBERSHIP DUES-DEAVER $100.00 SNOOK, GARRETT-GSTRAINZ LLC FITNESS CLASS SHARE $120.00 SPEARFISH ECON DEVELOPMENT 2022 QUARTERLY ALLOCATION $17,500.00 SPEARFISH LUMBER CO HEM FIR 2X6X16 $226.45 STRUCTURAL DYNAMICS, LLC MAINT BUILDING 10/25-11/18 $7,590.66 US BANK 2020 SALES TAX BOND P&I $496,232.50 VISIT SPEARFISH INC NOV BID AND ADDED ALLOCATION $33,986.00 WALMART CAPITAL ONE DRINK MIX, MUSTARD,BLEACH,LEAD $35.60 WATER SYSTEM DRILLING, INC IRRIGATIONWELL PE2 10/22-11/19 $73,170.00 WELLS PLUMBING CORP STAINLESS NIPPLE/VALVE/SLIP/UNION $35.16 WEST RIVER TRANSIT AUTHORI 2022 QUARTERLY ALLOCATION $11,250.00 WHITE'S QUEEN CITY MOTORS REPAIRS TO 2017 TAHOE $8,123.27 TOTAL $2,765,817.50 Added or Adjusted Salaries Employee Name Position Wage CDL Stipend Effective Date Culver, Jansen mechanic $24.21 $3.00 11/21/2022 Symonds, Jared street technician $20.36 $3.00 11/21/2022 Jennifer Bergstrom assistant planning director $29.49 12/27/2022 Brian Hoyle facility maintenance technician- pt $18.45 11/29/2022 There being no further business, Clark moved, Hourigan seconded and all voted to adjourn at 5:47 p.m. Dated this 5th day of December, 2022. CITY OF SPEARFISH By:_________________________________ John Senden, Mayor Attest: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.