City Council

Spearfish City Council Regular Session Minutes February 6, 2023 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, February 6, 2023. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: None. Also present: City Administrator McFarland, City Attorney McDonald, Finance Officer DeNeui, Public Safety Director Rotert, Public Works Director Broyles, City Planner Kapsa, Parks and Recreation Director Ehnes, and City Engineer Mathis. All stood and recited the pledge of allegiance. Klarenbeek moved, Rath seconded and all voted to amend the agenda to remove item 7B, approval of the December 31, 2022 treasurer’s report from the consent agenda. Hodgs moved, Rath seconded and all voted to approve the agenda as amended. No potential conflicts of interest were noted. Public Comment – At 5:32 p.m. a time for public comment was opened and closed with no comments being received. Consent Agenda – Clark moved, Jacobs seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated January 17, 2023. B. Add Bryan Hill to the recreation center volunteer list. C. Accept the Spearfish Community Pantry 2022 Annual Report. Other Items Comprehensive Plan – Following discussions, Clark moved, Hodgs seconded and all voted to reallocate the Professional Services budget for Strategic Planning in the 2023 Appropriations Ordinance to fund the Comprehensive Plan update. Bid Award – Hodgs moved, Rath Seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to award the lowest responsive and responsible bid for the 2023 Colorado Boulevard Chip Seal Project to Simon Construction of SD, Inc. at a total amount of $192,624.50. Surplus – Klarenbeek moved, Hodgs seconded and all voted to surplus copper wiring to be disposed of as permitted under state law. Resolution 2023-02 – Klarenbeek moved, Hourigan seconded and all voted to approve Resolution 2023-02 as follows: RESOLUTION 2023-02 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish– strikethrough indicating text to be deleted, underline indicating text to be added, and certain fees are subject to applicable sales tax: CURRENT ITEM AREA FEE DESCRIPTION NEW AMOUNT AMOUNT SOLID 1732 Used Oil & Antifreeze Free Remove WASTE Sale of compost, leaves, and/or grass SOLID Free to residents 1741 clippings to City & Lawrence County WASTE only residents only Penalty: Solid Waste, Illegal use of SOLID 1742 containers Misuse of City issued $25.00 $40.00 WASTE containers SOLID 1744 RUS - Automotive Batteries Free Remove WASTE RUS - Compost (Grass and Leaves) - SOLID $15.00/Cubic Yard; 1747 residential Miscellaneous household Free $10.00 minimum WASTE items SOLID RUS - Commercial - Grass clippings / $5.00/Cubic 1749 WASTE leaves / small wood chips / Ashes Yard SOLID RUS - Dirt used for cover material -call 1750 Free Remove WASTE 642-1333 for info RUS - Grass Clippings / Leaves / Small Wood Chips / Uncontaminated Dirt / SOLID Topsoil / Ashes / Ground Asphalt 1751 Free WASTE under 4" / Ground Concrete under 4" without reinforcing steel, City & Lawrence County residents SOLID 1754 RUS - Minimum Debris Charge $5.00 Flat Remove WASTE $5.00/item minimum (or SOLID 1756 Sale of Salvaged Items value Remove WASTE determined by staff) SOLID 1757 RUS - Pickup Load $10.00 Flat Remove WASTE SOLID 1758 RUS - Pickup Load, non-resident $15.00 Flat Remove WASTE Non-Commercial – Motor Oil, SOLID Antifreeze, Corrugated Cardboard, Auto 1760 Free to residents WASTE Batteries, City & Lawrence County Residents  SOLID RUS - Tractor or Heavy Equipment 1761 $30.00 Remove WASTE Tires SOLID 1770 RUS 25 / 30 + Yard Roll Off $100.00 Remove WASTE SOLID 1771 RUS Minimum Bury Area Charge $5.00 Remove WASTE SOLID 1772 RUS Pickup and Single Axle Trailer $15.00 Remove WASTE SOLID 1774 RUS Semi’s: Side or End Dump $120.00 Remove WASTE SOLID RUS Single Axle Truck Greater than 1 1775 $50.00 Remove WASTE Ton SOLID 1776 RUS Tandem Axle Trailer based on size $20.00 - $40.00 Remove WASTE SOLID RUS Tractor or Heavy Equipment Tires; 1777 $50.00 each WASTE multiple/large load SOLID RUS - Truck Rate - concrete, asphalt, 1778 $60.00 Remove WASTE shingles, and mixed loads SOLID RUS - PICKUP LOAD Trees/Limbs < 1779 $5.00/ea. Remove WASTE 8" diameter - Resident SOLID RUS - PICKUP LOAD Trees/Limbs < 1780 $10.00/ea. Remove WASTE 8" diameter, non-resident SOLID RUS - Miscellaneous Items for Sale per 1781 $5.00/$10.00 Remove WASTE PWA SOLID RUS Tires - Multiple / Large Load / $50.00/cubic 1783 Remove WASTE Commercial yard SOLID 1785 RUS - Asphalt Shingles $10.00/Yard Remove WASTE Be it further resolved that these fees shall go into effect on March 2, 2023. CITY OF SPEARFISH (seal) _______________________________ John Senden, Mayor ATTEST: ___________________________________ Michelle De Neui, Finance Officer Adopted: February 6, 2023 Published: February 10, 2023 Effective: March 2, 2023 FYI – Change Order #2 for the Elkhorn Ridge Lift Station Project with an increase of $14,261.72 for Schedule A was approved by Elkhorn Ridge. The City’s share of this increase is $4,322.73. Bill List – Klarenbeek moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated February 6, 2023 as follows: VENDOR NAME DESCRIPTION AMOUNT A & L CONTRACTORS LLC FOOD PANTRY PARK LOT IMPROVE $8,881.44 AMAZON CAPITAL SERVICES LIBRARY FURNITURE-BOOKS-OF SUPP $3,632.55 ANDERSON, COLE ISA DAKOTA CHAPT CONF REIMB $80.00 BAKER & TAYLOR BOOKS-LIBRARY $645.63 BAKER, DALTON W/S CONF REIMBURSE $134.00 BARDSLEY, JEFF ISA DAKOTA CHAPT CONF REIMB $80.00 BLACK HILLS ENERGY DEC/JAN SERVICES $29,731.08 BICKLE TRUCK & DIESEL INC 14 GAUGE WIRE-FUSES-TIES $2,565.22 BLACK HILLS CHEMICAL CORP CUPS-SPOONS-PAPER TOWELS $702.64 BLACK HILLS ENERGY-STURGIS LINE EXTENSION-TRANSFORMER $6,826.93 BLACK HILLS PIONEER BLACK HILLS PIONEER SUBSCRIPTION $191.55 BLACK HILLS PSYCHOLOGY LLC CLINICAL INTERVIEW./EVAL $400.00 BOMGAARS SUPPLY INC AIR COMPRESSOR-HOSES-BTRY-BOOTS $4,620.86 BORDER STATES INDUSTRIES I COVER-SWIVEL FIXED PHOTOCTRL $390.78 CASH-WA DISTRIBUTING CO CONCESSIONS FOR REC CENTER $4,097.87 CENGAGE LEARNING BOOKS LIBRARY $253.25 CLARK PRINTING CORP BUSINESS CARDS X 5 EMPLOYEE $225.00 CLAUSER MACHINE WORKS BUILD STEEL SPACER-SHAFT FOR LIFT $53.50 DG INVESTMENT INTERMEDIAT SECURITY HARDWARE TECH $299.00 CLW INC DIGITAL COLOR PRINTS-BINDING $165.05 CREEKSIDE DEVELOPMENT L DEC 22 TAX INCREMENT $1,258.18 CUSTOM FIRE APPARATUS INC DRAIN VALVE REPAIR KIT $453.49 DEMCO INC LIBRARY FURNITURE-CARPET $14,589.19 DIESEL MACHINERY INC VALVE ASSAY $425.08 DRAPEAUX, AUSTIN TRAINING REIMBURSEMENT $302.96 EHNES,TYLER ISA DAKOTA CHAPT CONF REIMB $80.00 ELKHORN RIDGE @ FRAWLEY DEC 22 TAX INCREMENT $537.65 ENTENMANN-ROVIN FLAT PIN WITH BADGE-REFINISH $86.50 FLEXIBLE BENEFITS DEPARTME ANNUAL ADMINISTRATION FEE $300.00 BDG INC PIPE TECH SCAN $1,175.00 FMG INC EXIT 8 COMMUNITY PATH PROJECT $471.20 GAMETIME PLAYGROUND EQUIPMENT $149,915.03 VIEHAUSER ENTERPRISES LLC SERVICE CALL -WELFARE CHECK $89.00 GUNDERSON TRUCKING INC TRANSPORT #2 TO GILLETTE $6,320.00 HAWKINS INC CHLORINE CYLINDERS $190.00 HDR ENGINEERING INC CO BLVD IMPRVMNTS-SWR UPSIZE $41,627.50 HEISLER HARDWARE OUTLETS-FASTENERS-BLADES-PLUGS $606.50 HUB INTERNTL MTN STATES LT CYBER LIABILITY RENEWAL $27,824.93 JESKE, JERRY JESKE WATER CONFERENCE $134.00 JOHNSON, BRAD TRAINING REIMBURSEMENT $224.00 KETEL THORSTENSON LLP PROF FEES $2,105.00 KNECHT HOME CENTER INC PAINT SUPPLIES-FAUCET-WTR HT $4,136.26 LAWRENCE COUNTY AUDITOR DWNTN BIDS 202 $2,603.57 LUBRICATION ENGINEERS, INC LOW TOX TURBINE OIL $1,014.48 LUEDERS FOOD CENTER SNACKS $188.12 MAINLINE CONTRACTING INC ELK LIFT STATION A&C PE 6 $641,348.27 MCDONALD, REX ISA DAKOTA CHAPT CONFERENCE $80.00 MONTANA-DAKOTA UTILITIES DEC 2022/JAN 2023 MDU BILL $15,744.72 MIDWEST CONNECT SEALING SOLUTION $140.00 MOELLER, CHRIS DBA BH ANIM DEC 22 ANIMAL DISPOSAL $300.00 NORTHERN HILLS VENTURES IN SOFTWARE MAINT-SERVER INTALL $97,580.42 NORTHERN TRUCK EQUIPMENT TOMMY GATE $3,400.00 2ND WIND EXERCISE EQUIP TRBLSHOOT MATRIX MACHINE $350.85 OVERDRIVE INC MAGAZINE $2,000.00 PALMER, WOODROW PALMER REIMB TRAINING $245.00 QUIK SIGNS INC BUSINESS CARDS AND SIGNS $150.23 REED, THERESA DAWN JANUARY 2023 RESTROOM CLEAN $465.00 RYEDOODLE BOARDING & TRAI DAVOS BOARD 1/6-1/16 $384.45 S&S BUILDERS LLC SKY RDG PH 2 BLDG $120,778.44 SANITATION PRODUCTS-EFT VE MASTER CONTROL- 95 GAL X427 $35,519.49 WAREING MOTORS STURGIS INC MR KEY PROGRAM IGNITION KEY FO $47.94 SOUTH DAKOTA ONE CALL MESSAGE FEES DEC $82.95 SD POLICE CHIEF'S ASSOC REMAINDER OWED FOR PD $222.00 SDML REGISTRATION-DENEUI $30.00 SECRETARY OF STATE PORTER NOTARY $30.00 SPEARFISH AUTO SUPPLY RESTOCK-HOSE CLAMPS-REMOTE $12,386.66 STAN HOUSTON EQUIPMENT PERMAPATCH BAGS $1,047.50 STEC'S INNOVATIVE SAFETY S DEC 2022 REWARDS PROGRAM $228.40 STRUCTURAL DYNAMICS, LLC SKY RIDGE MAINT BUILDINGS $4,665.00 SUNSHINE TOWING TOW FOR PD $198.00 KAMERON FLEMING DBA THE SNOW REMOVAL $325.00 TTG ENTERPRISES INC RACO DIALER-ADD ALARMS-ALARM $5,702.01 US BANK NATIONAL ASSOCIATI 2014 SRF CLN WTR GOLLIHER TNK $91,072.41 CITY OF SPEARFISH JAN-3725 COLORADO BLVD $55.49 VISIT SPEARFISH INC BID BOARD ALLOCATION JAN 23 $8,874.00 WALMART CAPITAL ONE WATER-CREAMER-BAGS W/S $40.21 WELLS PLUMBING CORP WATER HEATER FIP 3/4"-BUSHINGS $268.93 INTEGRITY ACQUISITION LLC MUD FLAPS INSTALL-SENSORS $1,377.41 WHITE'S QUEEN CITY MOTORS HEADLAMPS-BRAKE WORK CHEV $292.68 WILLIAMS, SCOTT WATER CONFERENCE REIMBURSE $134.00 WINTERGREEN CORPORATION C9 WARM WHITE OPTICORE BUBLS $425.22 TOTAL $1,366,626.67 January 2023 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $9,094.28 1.02% $8,292.76 $801.52 1.35% City Administrator 21,480.50 2.42% 17,005.72 4,474.78 2.78% City Attorney 11,801.86 1.33% 9,656.00 2,145.86 1.58% Finance 23,376.43 2.63% 19,052.00 4,324.43 3.11% Human Resources 10,070.14 1.13% 8,123.20 1,946.94 1.33% Gov't Bldgs 21,819.42 2.46% 14,149.96 7,669.46 2.31% Engineering 38,089.31 4.29% 29,608.11 8,481.20 4.84% Public Safety Admin 27,113.05 3.05% 19,913.35 7,199.70 3.25% Police 168,996.63 19.03% 113,130.57 55,866.06 18.48% Fire 22,122.38 2.49% 12,569.00 9,553.38 2.05% Bldg Inspection 16,358.31 1.84% 10,691.20 5,667.11 1.75% Streets & Snow 100,522.71 11.32% 63,935.79 36,586.92 10.45% Cemetery 6,785.04 0.76% 4,166.40 2,618.64 0.68% Animal Control 5,026.84 0.57% 3,257.60 1,769.24 0.53% Recreation/Aquatic 67,080.39 7.55% 44,951.07 22,129.32 7.34% Parks 50,295.09 5.66% 32,021.98 18,273.11 5.23% Library 33,755.05 3.80% 26,527.77 7,227.28 4.33% Plan & Zone 20,316.03 2.29% 15,753.36 4,562.67 2.57% Motor Pool 24,797.96 2.79% 16,270.76 8,527.20 2.66% Wildland Fire 12,582.75 1.42% 5,289.68 7,293.07 0.86% Police Comm 44,599.69 5.02% 34,684.65 9,915.04 5.67% SAFER Grant 8,666.10 0.98% 5,352.43 3,313.67 0.87% Water 24,978.48 2.81% 17,203.52 7,774.96 2.81% Electric Production 19,591.33 2.21% 13,917.63 5,673.70 2.27% Sewer 23,746.42 2.67% 16,153.60 7,592.82 2.64% WWTP 39,788.72 4.48% 28,233.30 11,555.42 4.61% Airport 605.18 0.07% 0.00 605.18 0.00% Solid Waste 32,929.88 3.71% 21,635.10 11,294.78 3.53% Campground 1,821.53 0.21% 498.24 1,323.29 0.08% Totals $888,211.50 100.00% $612,044.75 $276,166.75 100.00% Banking Fees Dec 0.00  Credit Card Fees Dec 6,234.10 Grand Total $894,445.60 Added or Adjusted Wages Employee Name Position Wage Effective Date Xu, Alexandra communication officer $20.87 2/7/2023 Krogstad, James rubble site lead operator $18.91 1/17/2023 Manley, Emily customer service assistant- part-time $16.31 1/25/2023 Mayor Senden noted he and Klarenbeek would rotate attending meetings for the DC Booth Historic Fish Hatchery to be held on the third Tuesday of each month. There being no further business, Hodgs moved, Hourigan seconded and all voted to adjourn at 5:52 p.m. Dated this 6th day of February, 2023. CITY OF SPEARFISH By:_________________________________ John Senden, Mayor Attest: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.