City Council

Spearfish City Council Regular Session Minutes February 21, 2023 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Tuesday, February 21, 2023. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: Hodgs. Also present: City Administrator McFarland, City Attorney McDonald, Public Safety Director Rotert, Public Works Director Broyles, City Planner Kapsa, Parks and Recreation Director Ehnes, City Engineer Mathis, and Assistant Public Works Director McMahon. All stood and recited the pledge of allegiance. Clark moved, Rath seconded and all voted to amend the agenda to remove item 7A to a future meeting. Hourigan moved, Jacobs seconded and all voted to approve the agenda as amended. No potential conflicts of interest were noted. Public Comment – At 5:32 p.m. a time for public comment was opened and closed with no comments being received. Consent Agenda – Clark moved, Rath seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated February 6, 2023. B. Approve the Treasurer’s Report dated December 31, 2022. C. Approve the Treasurer’s Report dated January 1, 2023. D. Add Isaac Dagel to the 2023 library volunteer list. Other Items Agreement – Hourigan moved, Jacobs seconded and with Clark, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the agreement with Ketel Thorstenson, LLP for 2022 audit services for the approximate cost of $44,900. Licenses – A public hearing was opened at 5:35 p.m. to consider an application from Luke Donovan of Spearfish Downtown Business Association for a special malt beverage license for Downtown Friday Nights each Friday beginning June 9 through August 4, 2023 and August 25, 2023, from 6:00 p.m. to 9:00 p.m. on Main Street from Jackson Boulevard to Grant Street. No oral or written comments were received and the hearing was closed. Clark moved, Rath seconded and all voted to approve the licenses. Transfer – A public hearing was opened at 5:36 p.m. to consider an application from Lynn Slama for the transfer of a retail (on-off sale) malt beverage & SD farm wine license from Lucky Strike Lanes to LS Lanes LLC located at 1740 Ryan Road. No oral or written comments were received and the hearing was closed. Hourigan moved, Jacobs seconded and all voted to approve the transfer. Agreement – Clark moved, Rath seconded and all voted to approve the Reference Station Host Agreement with Topcon Positioning Systems, Inc. Memorandum – Clark moved, Rath seconded and all voted to approve the Memorandum of Understanding for use of the Sawmill Sports Complex with the Shortbills Baseball Team. Ordinance 1377 – Clark moved, Rath seconded and all voted to approve the first reading of Ordinance 1377 – An Ordinance Amending Regulations for the Administrative Approval of Plats. Dedication – Hourigan moved, Jacobs seconded and all voted to approve the Dedication and Acceptance of Public Improvements agreement for a portion of Brooks Loop and Coley Road improvements better described as Elkhorn Ridge Phase 5. Change Order – Clark moved, Rath seconded and with Clark, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the change order #2 for the public safety answering point radio upgrade project for a decrease of $37,467.44. Purchase – Hourigan moved, Clark seconded and with Clark, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to purchase a Caterpillar (938M) front end loader for $272,832.38 under the Sourcewell contract, with trade in allowance of $88,400, for a final price of $184,432.38. Purchase – Clark moved, Rath seconded and with Clark, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to purchase a Freightliner dump/plow truck for $244,802 under the Sourcewell contract. Purchase – Clark moved, Rath seconded and with Clark, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to purchase a Caterpillar (303.5-07A) mini trackhoe excavator for $62,604.31 under the Sourcewell contract, with a trade in allowance of $11,300, for a final price of $51,304.31. Purchase – Clark moved, Rath seconded and with Clark, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to purchase a Hiway (E2020 XT) 15’ stainless steel truck sander insert for $27,950 under the Sourcewell contract. Surplus – Clark moved, Rath seconded and all voted to surplus the following items for trade in: 1) 2016 Caterpillar (308E2) trackhoe excavator 2) 2010 Bobcat toolcat (5600) utility work machine with standard 5 ft. bucket and 6 ft. snow blower 3) 2020 TBW turf bat wing mower deck 4) 2015 Kaufman AP 62,000 lbs. GVWR pintle hitch trailer. Participation – Clark moved, Hourigan seconded and all voted to approve participation in the Bridge Inspection Program by requesting the SDDOT to hire HDR Engineering. Change Order – Clark moved, Hourigan seconded and with Clark, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the final over/under Change Order No. 1 for the 2022 Airport Clyde Ice Field Project Taxilane Construction and Hangar Area Access for a decrease of $22,578.75 and a revised completion date of July 22, 2022; bringing final project cost to $494,541.98 and to approve the Certificate of Final Completion and Acceptance setting July 22, 2022 as the date the two (2) year warranty begins. Agreement – Jacobs moved, Rath seconded and with Clark, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the Agreement for Services with Foth Infrastructure & Environment LLC for the East Low Zone Water System Services at an estimated cost of $1,051,148. Bill List – Clark moved, Rath seconded and with Clark, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated February 21, 2023 as follows: VENDOR NAME DESCRIPTION AMOUNT A & B WELDING SUPPLY CO CYLINDER RENTAL-TRAVEL SWITCH $ 211.00 A & L CONTRACTORS LLC SNOW REMOVAL REC CENTER $ 700.00 IRON OUTFITTER WASTE SERVI SHREDDING $ 108.60 ACPA- SD CONCRETE CONFEREN CONFERENCE REGISTRATION $ 400.00 ADAMS - ISC BEARINGS-CAGE ASSEMBLY-MOTOR $ 1,969.11 ADOBE INC. ADOBE MEMBERSHIP $ 268.85 AED SUPERSTORE PM ELECTRODE SMART PADS $ 1,200.00 ALEX AIR APPARATUS INC COMPRESSOR SERVICE QUAL TEST $ 971.44 ALLEGIANTAIR.COM HAFNER- TRAVEL TO CONFERENCE $ 329.00 ALPINE IMPRESSIONS SWEATSHIRTS AND T SHIRTS $ 1,374.00 AMAZON CAPITAL SERVICES SANITIZER-LABELS-CORK BOARD $ 3,741.63 AMAZON.COM CRUCIAL CONVERSATIONS $ 20.76 ASCAP ANNUAL LICENSE FEE $ 420.00 AXON ENTERPRISES INC 10GB EVIDENCE CART STORAGE $ 24,430.00 BAKER & TAYLOR BOOKS FOR LIBRARY $ 759.84 BEE WELL DRINKS FOR REC CENTER CONCESS $ 268.80 BELLE FOURCHE LANDFILL JANUARY 2023 USAGE $ 27,600.21 BELLE FOURCHE VETERINARY C DAVOS CHECK UP $ 107.42 BEST WESTERN TRAVEL FOR ENGINEERING $ 165.54 BLACK HILLS ENERGY JAN/FEB ELECTRICITY BILL $ 8,474.45 BHSU CAREER DEVELOPMENT JOB FAIR FOR POLICE DEPARTMENT $ 125.00 BIG TIME CLOCKS LARGE OUTDOOR CLOCK WP $ 968.00 BLACK HILLS CHEMICAL CORP OPTICORE 2 PLY TOILET $ 307.20 BLACK HILLS PIONEER DISPLAY ADVERTISING HILLS HAP $ 1,231.25 BLACK HILLS PURE INC CITY BUILDINGS WATER $ 39.00 BLUE STONE PRODUCTS INC SUPPLIES FOR POLICE DEPT $ 575.45 BLUEBEAM INC AECO COLLAB $ 300.00 BORDER STATES INDUSTRIES I PHOTO CONTROL $ 375.48 BTOD.COM CABLE WIRE MANAGEMENT SYS $ 117.78 BUTLER MACHINERY CO COUPLING $ 252.10 BUTTE ELECTRIC COOP BUTTE ELECTRIC COOP $ 56,485.81 VISUAL WORKS INC RESERVATION FEE JAN 23 $ 148.00 CASH WA REC CENTER CONCESSIONS $ 933.58 CBH COOPERATIVE JANUARY 23 FUEL $ 37,696.11 CELLEBRITE USA INC TOUCH 2-PHYSICAL ANALYZER PD $ 4,300.00 TMT INC EASY TRAP SWEEP & DUST SHEETS $ 558.37 CENTURYLINK INC FEB SERVICES FD-911 BACK UP-WWTP $ 667.01 SPEARFISH CHAMBER OF COMM SPEARFISH BHSU DAY $ 90.00 CLAUSER MACHINE WORKS REPAIR INDICATOR COVER HYDRO $ 478.50 CLIMATE CONTROL SYSTEMS & REC CENTER PM-HEATER TRBL $ 4,430.17 CNA SURETY NOTARY BONDS 23 $ 243.75 COCA-COLA BOTTLING CO COFFEE-PD $ 709.00 COMBAT BRANDS, LLC TUBES-GREEN,YELLOW $ 108.71 COMMON GROUNDS MEET WITH SCHOOL SUPER $ 2.00 CLW INC CARDSTOCK -WEED CONTROL $ 29.50 CORE & MAIN LP PVC-PIPE-TUBING-METER PARTS $ 9,731.18 CRAFT CREATIONS GIFTS RETIREMENT GIFT-PD $ 66.88 CULLIGAN SOFT WATER CORP WATER FOR WWTP $ 98.00 BEGG BOROUGH STEEL LLC EARMUFFS-ROPE CHAIN-SNOWBLWR $ 2,571.81 DAKOTA PUMP INC HYDRO PLANT RADIO EUIPMENT $ 14,982.94 DISCOUNTCELL, INC PEPLINK MINI LTE-ADAPTOR $ 314.10 DIVISION OF MOTOR VEHICLES PLATE FEES-MAILING FEE SPF PD $ 71.00 DOLLAR TREE ITEMS FOR SMALL AND TALL BALL $ 15.00 MEDNANSKY, DOUGLAS LED SOLAR STREET FLOOD LIGHT $ 947.81 ECOLAB PEST ELIMINATION ANT PRG CITY HALL-WWTP-REC $ 406.60 ENTENMANN-ROVIN RETIREMENT ITEMS CHIEF $ 142.25 EPIC SPORTS STEEL JUMP ROPE CART $ 147.01 EQUIPMENT SERVICE PROFESSI PM ON FURNANCE $ 280.41 KNUTSON, DARREL CRANE AND HOIST INSPECT $ 580.00 FACEBOOK INC SMALL AND TALL BALL ADVERTISE $ 50.00 FAIRFIELD POLICE DEPT TRAVEL $ 976.64 FEDEX SHIPPING FOR PD $ 16.93 FIB-AP PURCHASE CARDS JAN 23 CC CHARGES $220,693.70 $ - EDDIE'S TRUCK CENTER SENSORS-BRAKE-THERMOSTAT $ 3,311.41 FMG INC EXIT 8 AREA COMM. PATH PROJECT $ 3,693.00 FULLY INVOLVED LEATHER LEATHER RADIO STRAP FOR FD $ 150.89 GALLS LLC REVOLUTION CARRIERS-GLOVES $ 2,709.11 VIEHAUSER ENTERPRISES LLC INSTALL LOCKS-KEY CUT-KEY SCAN $ 2,769.92 THE GLASS SHOP CLEAR GLASS FOR HYDRO PLANT $ 102.67 GLOCK INC ARMORER'S COURSE $ 250.00 GOSCMA GOSCMA 2023 MEMBERSHIP STEVE $ 175.00 GOULD, DONALD F REPAIR 2 TARPS $ 50.00 GOVT FINANCE OFFICERS ASSN RENEWAL FEES $ 170.00 GRAINGER INC DATA CABLE-FUSES $ 624.80 GROSSENBURG IMPLEMENT 5W-30 $ 7.81 GUARDIAN ALLIANCE TECH SOFTWARE LICENSE POLICE DEPT $ 102.00 GUNDERSON TRUCKING INC TRANSPORT #2 TO GILLETTE $ 1,264.00 HAIX BOOTS- POLICE DEPARTMENT $ 374.95 HAWKINS INC AQUA HAWK- CALCIUM GRANULAR $ 7,935.63 HDR ENGINEERING INC SEWER COLLECTION MASTER PLAN $ 35,520.79 HEIMAN FIRE EQUIPMENT INC COATS AND PANTS FD $ 4,102.90 HILL'S INTERIORS INC SH HOOK UP ENERGIZE $ 2,873.60 HILLS PRODUCTS GROUP COMM. FOOD FOREST FENCE MAT $ 832.50 HILT CONSTRUCTION INC HILLSVIEW GUARDRAIL REPAIR $ 3,887.50 HOLIDAY INN LODGING FOR CONF IN ABERDEEN $ 1,480.32 IACP INC DUES-ROTERT-DEAN $ 570.00 INTERNATIONAL CODE COUNCI HAFNER- TRAINING $ 675.00 ICMA FULL MEMBERSHIP STEVE $ 1,070.00 INTERNATIONAL CODE COUN EC- '17 ICC A117 COMMENTARY $ 51.00 ISA-ARBOR.COM 4 EMPLOYEES CONFERNCE ABER $ 1,000.00 JACKSON, TRISTYN JAN 23 SUB SILVER SNEAKERS $ 50.00 JI TOOLS CUTTER-FLEX LIGHTS- $ 57.75 JJS GLOBAL VENTURES INC QUAD GAS-H2S, CO $ 377.00 JOHN E REID & ASSOCIATES I INVESTIGATIVE INTERVIEWING $ 1,160.00 JUNEK'S SERVICE CORP SWITCH- MULTI POINT INSPC $ 631.83 KEVIN GOSE DBA 2ND AMEND ANGLE PLUG REIMBURSE $ 21.72 KIRK KOKINOS DIG TRNCH INSTLL CONDUIT -ARPRT $ 13,418.39 LIGHTING MAINT CONTRACTS PHOTOCONTROL LED INSTALL $ 1,431.33 THOMAS GERALD PAISLEY JAN PLAN REVIEW & CONSULTING $ 3,604.00 LORNA TISDALL SUB FOR SILVER SNEAKERS $ 523.75 MCMAHON, ADAM PAINT FOR CITY PROJECT $ 58.29 MONTANA-DAKOTA UTILITIES JAN/FEB GAS BILL $ 10,430.52 MENARDS WORKBENCH WITH PEG BRD WWTP $ 329.99 MIDCO CMPGRND-ARPRT SERVICES $ 1,092.64 MIDCONTINENT TESTING LABS, WATER TESTING JAN W/S- WWTP $ 802.91 MOELLER, CHRIS DBA BH ANIM JAN 23 DEAD ANIMAL REMOVAL $ 780.00 MONEY MOVERS MAINT FEE JAN 2023 $ 10.00 MONUMENT HEALTH EMPLOYEE TESTING $ 55.00 MOTOROLA SOLUTIONS INC PD DISPATCH PROJECT $ 26,481.90 NICK BROYLES REIMBURSE FOR TRAVEL $ 230.12 KENNEDY ENTERPRISES OIL AND FUEL FILTER WWTP $ 15.99 MOSSET, COREY SERVICE GARAGE DOOR FD #3 $ 127.55 NORWALL 50 AMP 8 SPACE LOAD SWITCH $ 439.40 PRO WINDMILL INC PEST CONTROL REC CENTER-SWML $ 367.00 ONE TIME VENDORS HAFNER:CONFERENCE LODGING $ 5,777.62 OVIVO USA LLC WIPERS NEOPRENE WWTP $ 107.25 PRIME EXCAVATION LLC INSTALL CURB STOP 4" SWR RPR $ 4,100.00 SCHREINER ENTERPRISES, INC BOOKMARKS FOR LIBRARY $ 280.00 PYRAMIDE USA INC PANEL REPLACEMENT $ 975.00 QUADIENT, INC METER RENTAL $ 165.00 RAMKOTA HOTEL - PIERRE LEGISLATIVE DAY-W/S CONFERENCE $ 1,220.00 RAPID DELIVERY W/S-WWTP MIDCO WATER TESTING $ 210.62 REGAN SERVICES LLC BATTERY STRING ANNUAL PM $ 305.50 RIVERFRONT BROADCASTING LL REC CENTER ADVERTISEMENTS $ 153.00 RJ MANN SHOCK/VIBRATION SWITCH $ 357.28 ROCK N RESCUE DEALER PETZL PITAGOR $ 152.95 ROCKINGTREE FLORAL/GARD JACKSON MEDIANS WEED/TRIM $ 10,565.00 RUBBER FLOORING INC FLOORING FOR REC CENTER $ 8,994.86 RUBYS ROOST PLANNING SPEARFISH DAY $ 8.96 RUSHMORE COMMUNICATION COMM ISSUES- YOUNG WELL $ 674.00 RYEDOODLE BOARDING & TRN BOARDING DAVOS $ 430.00 SANFORD HEALTH OCCMED EMPLOYEE SCREENING $ 35.00 SANITATION PRODUCTS INC MONITOR $ 496.41 SCHWING BIOSET BEARING-GEAR PINION-RACK GEAR $ 2,075.70 SOUTH DAKOTA ONE CALL MESSAGE FEES JAN 2023 $ 109.20 SD STATE HISTORICAL SOCIET MEMBERSHIP RENEWAL $ 55.00 SDML DENNIS HAFNER & BRIAN ULMER $ 170.00 SDSU CONFERENCES WINTER PUBLIC WORKS CONFER $ 500.00 SERVALL TOWEL & LINEN MAT-WIPES-SANITIZER-LAUNDRY $ 1,121.20 SESAC INC MUSIC REC CENTER $ 553.00 SIERRA DESIGN INC CAR GRAPHICS AND LETTERING $ 725.00 SIMON CONTRACTORS OF SD IN CLEAN LIMESTONE 1" $ 680.50 SIOUX FALLS STAYS K9 TRAINING $ 3,629.80 SOLE PERFECTION EDDIE BOOTS $ 100.00 SOUTH DAK STATE TREASURER FEB 23 SALES TAX PAYMENT $ 12,251.91 VIVI BENE INC ELECTRIC REPAIRS-DRIVER INSTALL $ 11,695.98 SPEARFISH LUMBER CO DECEMBER DISCOUNT-KNIFE-TAPE $ 99.12 STADIUM SPORTS GRILL INC GIFT CARDS FOR FIRE DEPARTMENT $ 550.00 STAPLES LAMINATING POUCHES-PRINTHEAD $ 655.24 STATE OF SD-EXECUTIVE MGMT SERVICE FOR WWTP $ 13.50 STEC'S INNOVATIVE SAFETY S REWARD POINTS JANUARY $ 617.00 STREICHER'S DRAG STABILIZED W/MARKING $ 1,207.99 SUPERIOR SANITATION LLC JANUARY 23 RESTROOM RENTALS $ 704.00 TACMED SOLUTIONS K9 HANDLER TRAUMA KIT $ 754.25 TENERGY CORPORATION LITHIUM BATTERY $ 4,552.00 THOMSON REUTERS WEST ONLINE LAW SUBSCRIPTION $ 442.89 USA BLUE BOOK AMMONIA IONIC-MANGANOUS SULF $ 216.38 USA TODAY RENEWAL FOR LIBRARY $ 30.74 CITY OF SPEARFISH CITY OF SPEARFISH WATER BILLS JAN $ 6,249.25 VARIOUS FUEL VENDORS FOR T TRAVEL PARKS-PD-WATER/SEWER $ 282.26 CLARITY TELECOM LLC SERIVCES DEC-JAN $ 4,532.52 VERIZON WIRELESS 11/24-12/23 CELL PHONES $ 4,928.32 VIMEO MEMBERSHIP FOR VIDEO SHARING $ 255.60 WALL STREET JOURNAL JAN 2023 SUB LIBRARY $ 49.99 WALMART.COM TACOS-REC CONCESS-OFFICE SUPPLY $ 1,003.85 WESTERN COMMUNICATIONS CONVERTER $ 160.50 WESTERN DAKOTA TECHNICAL TUITION CLASS B CDL TRAINING $ 2,200.00 WESTERN STATES FIRE PROT C MONITORING SVC FD STATION 1 & 2 $ 720.00 WHITE'S QUEEN CITY MOTORS SENSOR $ 144.48 WYOMING GROUNDSKEEPER A WGGA CONF REGISTRATION $ 675.00 $ 454,063.48 There being no further business, Clark moved, Hourigan seconded and all voted to adjourn at 6:10 p.m. Dated this 21st day of February, 2023. CITY OF SPEARFISH By:_________________________________ John Senden, Mayor Attest: ___________________________________ Michelle DeNeui, Finance Officer Published once at the approximate cost of _____.