City Council

Spearfish City Council Regular Session Minutes June 20, 2023 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Tuesday, June 20, 2023. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, and Klarenbeek. Absent: Rath. Also present: City Administrator McFarland, City Attorney McDonald, Finance Officer DeNeui, Public Works Director Broyles, City Planner Kapsa, and Parks and Recreation Director Ehnes. All stood and recited the pledge of allegiance. Klarenbeek moved, Hodgs seconded, and all voted to amend the agenda to remove item 14A. Hodgs moved, Jacobs seconded and all voted to approve the agenda as amended. No potential conflicts of interest were noted. Public Comment – At 5:31 p.m. a time for public comment was opened and closed with no comments being received. Pinning – Deputy Fire Chief Brian Ziegler was sworn in by Mayor Senden and his spouse pinned his badge to his uniform. Consent Agenda – Hourigan moved, Jacobs seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated June 5, 2023. B. Approve the treasurer’s report dated May 31, 2023. C. Add Natalie Dean to the 2023 library volunteer list. D. Add Angie Viehauser to the 2023 recreation center volunteer list. Change Order – Clark moved, Hodgs seconded and with Clark, Hodgs, Hourigan, Jacobs, and Klarenbeek voting aye, motion passed to approve Change Order #1 for the Sky Ridge Sportsplex Phase 2 project for an increase of $15,766. Ordinance 1380 – A public hearing to consider Ordinance 1380 – An Ordinance Amending the Minimum Off-Street Parking Requirements Regulations was opened at 5:39 p.m. and closed with no oral or written comments. Klarenbeek moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, and Klarenbeek voting aye, motion passed to approve the second reading of Ordinance 1380. Agreement – Clark moved, Hodgs seconded, and all voted to approve an encroachment agreement for 1710 & 1720 Ryan Road to allow a portion of the existing parking spaces for Iron Creek Plaza Apartments to encroach into the right-of-way of Ryan Road. Agreement – Clark moved, Klarenbeek seconded, and all voted to approve an encroachment agreement for 318 E Rushmore Street to allow a portion of the existing parking spaces and curb for Lookout Mountain View Apartments to encroach into the right-of-way of E Rushmore Street. Memorandum – Nate Stencil, Stencil Group, LLC., and Tobin Morris, Colliers Securities LLC, provided information and answered questions regarding a proposed Tax Increment District #7. Following the discussions, Klarenbeek moved, Hourigan seconded, and all voted to approve the Memorandum of Understanding between the City of Spearfish and Stencil Group, LLC. Final Plat – A public hearing to consider the Final Plat for Lots E1-C and E1-D in Section 30, T6N, R3E was opened at 5:54 p.m. and closed with no oral or written comments being received. Hodgs moved, Jacobs seconded, and all voted to approve the Final Plat. Award Bid – Clark moved, Hodgs seconded and with Clark, Hodgs, Hourigan, Jacobs, and Klarenbeek voting aye, motion passed to award the lowest responsive and responsible bid for the Runway 13-31 Airfield Pavement Maintenance Project to Maxwell Asphalt, Inc. at a total amount of $390,766.10. Grant Application – Clark moved, Hourigan seconded, and all voted to authorize the submittal of the Federal Aviation Administration Airport Improvement Program grant application for the Runway 13-31 Airfield Pavement Maintenance Project for up to $560,000 in funding. Proposal – Hourigan moved, Hodgs seconded and with Clark, Hodgs, Hourigan, Jacobs, and Klarenbeek voting aye, motion passed to approve Interstate Engineering’s proposal for engineering services to begin design for the Sandstone Street Repair Project at a cost not to exceed $179,550, construction is scheduled for 2025. Bill List – Clark moved, Hourigan seconded and with Clark, Hodgs, Hourigan, Jacobs, and Klarenbeek voting aye, motion passed to approve the bill list dated June 20, 2023, as follows: VENDOR NAME DESCRIPTION AMOUNT 3RD DEGREE SCREENING INC EMPLOYEE SCREENING $20.00 A & B WELDING SUPPLY CO CYLINDER RENTAL-SAW BLADE $278.54 A&J SCREENING SHIRTS-HATS AND STICKERS CAMPGND $1,548.50 ADOBE INC. ACROBAT PRO $359.85 ADVANCED BUILDERS INC FITNESS ROOM WALL IMPROVEMENT $12,746.96 ALPINE IMPRESSIONS T SHIRTS CAMPGROUND AND PARKS $505.00 AMAZON CAPITAL SERVICES CMPGRND TV-BOOKS- FD PANTS-CHAIR $9,217.79 AMERICAN ENGINEERING CITY PARK BANDSHELL $3,550.00 AMERICAN RED CROSS BABY SITTER TRAINING THROUGH REC CNTR $304.00 APA COLORADO JOBS ONLINE FOR PLANNING DEPT $195.00 ARGUS LEADER MEDIA #1085 CONVEYOR BELT LACED $1,826.49 AXON ENTERPRISES INC TASER INSTRUCTOR RECERT $4,520.00 BAKER & TAYLOR CD PROCESSING- BOOKS FOR LIBRARY $721.50 BECK'S NURSERY CORP PERENNIAL X4-TREES-ROSES-BIRCH $1,221.53 BELLE FOURCHE LANDFILL MAY 2023 LANDFILL $36,368.11 BGUNIFORMS FD BUGLES $103.30 BLACK HILLS ENERGY MAY/JUNE 2023 $6,429.59 BIERSCHBACH EQUIP & SUPPLY WOOD STAKE-COMPOST-FLOCCULENT $3,394.70 BIG SKY COMMMUNICATIONS BATTERY PACK PLANTRONICS $171.00 BLACK HILLS CHEMICAL CORP CLEANING SUPPLIES-TP-DETERGENT $988.72 BLACK HILLS PIONEER ADVERTISEMENT AND MAY LEGALS $1,106.45 BLACK HILLS PURE INC WATER FOR CITY BUILDING $51.25 BUTLER MACHINERY CO ELEMENT FILTERS-GASKET-SERVICE ON CAT $5,334.27 BUTTE ELECTRIC COOP APR 2023 BUTTE ELECTRIC $51,147.00 VISUAL WORKS INC APRIL CAMPGROUND FEES $862.00 CASH-WA DISTRIBUTING CO REC CENTER CONCESSIONS $4,271.24 CBH COOPERATIVE MAY 2023 FUEL $40,917.66 CBS CONSTRUCTORS SEAT AND CAPS $89.00 CDW GOVERNMENT EDGE TECH FOR LIBRARY $699.20 CENGAGE LEARNING BOOKS FOR LIBRARY $47.25 CENTURYLINK INC MAY 2023 911 BACK UP LINES- PHONE SVCS $497.47 CITY BREW GIFT CARDS FOR LIBRARY PRIZES $50.00 CLAIMS ASSOCIATES INC. DEDUCTIBLE GEN LIAB CLAIM PD $1,000.00 CLAUSER MACHINE WORKS SHARPEN CHIPPER KNIVES $195.00 CLIMATE CONTROL SYSTEMS & CITY HALL PREVENTIVE MAINT-REC RTU $5,842.47 COCA-COLA BOTTLING CO COFFEE AND REC CENTER CONCESSIONS $5,612.00 CONWAY SHEILD FD HELMET $163.30 CROELL INC HERITAGE PARK SWING AREA $562.50 CUMMINS SALE AND SERVICE WASTE WATER 2 HOUR LOADBANK $3,809.03 CURTIS-TOOLS FOR HEROES DEPUTY CHEIF & ZIEGLER PPE $459.87 DAKOTA BUS SERVICE CORP SUMMER REC TO BADLANDS $750.00 BEGG BOROUGH STEEL LLC SCARIFER FLOOR-SCAG MOWER-SWITCHES $16,807.50 DANR WASTE MANAGEMENT 0311 & SDG860058 PERMIT FEES $2,650.00 DAVIS, SEAN HIGH PLAINS FIRE CONFERENCE $168.00 DENEUI, MICHELLE FO SHCOOL TRAVEL REIMBURSEMENT $238.86 DIVISION OF MOTOR VEHICLES 351983 TITLE REG $45.70 DOMINO'S PIZZA PIZZA FOR DARE $240.50 E BAY GENERAL PURPOSE RELAY $208.29 ECOLAB PEST ELIMINATION LIBRARY-WWTP-REC CENTER PEST PROGRAM $571.02 BRIAN LAMPHERE PARTS FOR HYDRO PLANT BEARING $21,820.17 ENERGY LABORATORIES INC TESTING FOR WWTP $3,356.00 ENTENMANN-ROVIN BADGES AND CASES $581.50 ET SPORTS, LLC OIL CHANGE-FILTER AIRBOX $98.48 EVANS CONSOLES INCORP CHAIRS FOR DISPATCH CONTROL $7,782.00 EVENTBRITE GOSCMA- CITY ADMIN $150.00 FIB-AP PURCHASE CARDS MAY 2023 CHARGES $159,020.42 $0.00 BDG INC PATHFINDER TERMINATION KIT $775.95 EDDIE'S TRUCK CENTER SHOE AND LINING KIT-RETURN RADIATOR $2,715.40 FOTH INFRASTRUCTURE & ENVI EAST LOW ZONE DRINKING WATER $57,298.21 GALLS LLC NARCAN NASAL SPRAY CASES $986.71 VIEHAUSER ENTERPRISES LLC REPAIR PADLOCK KEY STANDPIPE $15.00 GODFREY BRAKE SUPPLY SPRING FOR MOTORPOOL $331.44 GOVERNMENT JOBS BUNDLE PACK JOB POSTINGS $1,000.00 GOVT FINANCE OFFICERS ASSN GOVERNMENT COMP AND PAYROLL TR $315.00 GRAINGER INC SAFETY GLASSES-FOUNTAIN HEAD-MIRROR $934.52 THE GREEN BEAN COFFEE GIFT CARDS FOR POLICE WEEK $420.00 GROSSENBURG IMPLEMENT BEARING-TOGGLE-SNAP RINGS $155.16 HAT BAR CATTLE COMPANY LLC REIMBURSE LABOR/MATERIAL FENCE $1,218.68 HAUGO BROADCASTING INC ADVERTISEMENT FOR REC CENTER $600.00 HAWKINS INC HYDROCHLORIC ACID-AZONE REC CENTER $14,469.62 HDR ENGINEERING INC SNDSTN STRT RPR SWR UPSIZ CA $4,826.50 HEISLER HARDWARE SPRING SNAP LINKS-CLEANERS $150.03 HOLIDAY INN PD TRAVEL TO PIERRE $610.84 INGRAM LIBRARY SERVICES BOOKS FOR LIBRARY $639.14 INTERSTATE BATTERIES BATTERIES FOR REC CENTER $372.70 JACKSON, TRISTYN SUB SILVER SNEAKER MAY 2023 $75.00 KETEL THORSTENSON LLP PROGRESS AUDIT WORK PERFORMED $18,463.34 WASTE CONNECTIONS OF SD IN RUS SITE RECYCLING $500.00 KNECHT HOME CENTER INC ADAPTER-PAINT-WOOD-PVC-TAPE-LIGHTS $2,396.61 KULLY SUPPLY RED SPRING HOUSING KIT $80.50 LAWRENCE COUNTY REGISTER PLAT PAYMENT $5.00 LEDMYPLACE.COM LIGHT BULB ORDER-PARKS DEPT $229.95 LEONE'S CREAMERY SPEARFISH FILM CREW $13.20 LITTLE CAESARS PIZZA FOR DARE EVENTS $240.46 THOMAS GERALD PAISLEY MAY PLAN REVIEW AND CONSULTING $1,996.34 LORNA TISDALL FITNESS CLASS MAY $262.50 LOU'S GLOVES INC RESTOCK LATEX GLOVES $483.00 MATTHEWS INTL CORP CUSTOM LITSCHEWSKI-BRADLEY $422.00 MCD CONSTRUCTION SERVICES PATCH ASPHALT HUDSON STREET $20,977.80 MONTANA-DAKOTA UTILITIES MAY/JUNE 2023 USAGE $7,173.18 MEREDITH SERVICES CO INC EXCAVATION WATERMAIN BRK CO BL $6,400.00 MIDCO MAY 2023 SERVICES CAMPGROUND-AIRPORT $1,101.52 MIDCONTINENT TESTING LABS, WATER TESTING W/S AND WWTP $908.06 MOELLER, CHRIS DBA BH ANIM MAY 2023 ROADKILL $120.00 MONEY MOVERS REC CENTER MAINT FEE $10.00 MONUMENT HEALTH EMPLOYEE SCREENING $760.00 MPLC UMBRELLA LICENSE 6/19/2024 $754.86 MP FT PIERRE LLC CODE ENFORCEMENT TRAINING $394.24 NAVIGATE360 LLC ALICE TRAINING $749.00 NEXTMEAPP REC CENTER WAIT LIST APP $60.00 NNDAVIS PHOTO POSTCARDS FOR CAMPGROUND $67.50 NORTH CENTRAL INTER WARNING BUZZER- BEZEL INSERT $433.09 OBERLE'S RADIATOR & REPAIR REPAIR SMALL RADIATOR $65.00 PRO WINDMILL INC PEST CONTROL REC CENTER-HYDRO-FD $542.00 ONE TIME VENDORS CAMP REIMBURSEMENTS $180.00 OPTISIGNS INC STANDARD YEARLY SUB CMPGRND $120.00 PETTY CASH PETTY CASH REIMBURSEMENT FO $301.14 PLANETIZEN JOB LISTING $99.95 PETTY CASH PLAT MONEY REIMBURSEMENT $434.00 POSITIVE PROMOTIONS INC THERMAL POLY BAGS $165.60 PRECISION MECHANICAL LLP RECLAIMING 53 UNITS $2,385.00 QUADIENT FINANCE USA, INC 3/1/2023-5/12/2023 POSTAGE $1,000.00 QUIK SIGNS INC CAMPGROUND-REC CENTER-PARKS SIGNS $874.87 RACE WHEELS, LLC PD CANDIDATE EVALUATIONS $600.00 RAMKOTA HOTEL FD TRAINING $1,041.16 RAPID DELIVERY SHOP DELIVERY- W/S WATER SAMPLES $326.30 RECREATION SUPPLY CO SLIDE CAULK FOR JOINTS REC CNT $80.58 ROBERT S MCDONALD YOUTH STRENGTH TRAINING CLASS $956.25 SAFEWAY REC CENTER - MAYO, KETCHUP, CHEESE $82.74 SANITATION PRODUCTS INC HOPPER COVER-SPROCKETS-PRESSURE SWT $1,895.18 SCOTT PETERSON MOTORS INC A/C RECHARGE-MULTIPOINT INSP $199.92 SOUTH DAKOTA ONE CALL MESSAGE FEES FOR MAY 2023 $233.10 SDARWS CLASS B ANNUAL DUES $1,240.00 SDASRO REGISTRATION FEE $75.00 SERVALL TOWEL & LINEN MATS- MOPS-SHOP LAUNDRY $926.95 SIGN SOLUTIONS USA, LLC SIGNS FOR STREET DEPARTMENT $619.30 SIMON CONTRACTORS OF SD IN ROADSTONE FOR CEMETERY ROADS $938.78 SOUTH DAK STATE TREASURER JUNE 23 SALES TAX $19,470.39 SOWERS & SON DIRTY LAUNDRY UNIFORM SHIRT $38.00 VIVI BENE INC YOUNG WELL-PHOTOCELL-BREAKER AT CMP $1,248.04 SPEARFISH AUTO SUPPLY FILTERS-CABLES-HOSE-LIGHTS-BATTERY $4,721.19 SPEARFISH LUMBER CO TRAFFIC PAINT WHITE-REBAR $156.93 STEC'S INNOVATIVE SAFETY S MAY SAFETY REWARDS $698.00 STEERFISH STEAK & SMOKE PD LUNCH $72.75 STREICHER'S TACTICAL .223 CAL $1,285.75 STURDEVANTS AUTO PART BEARINGS FOR PLAYGROUND EQUP $142.58 STURGIS RESPONDER SUPPLY, PANTS,PATCHES, HEMMING PD $460.81 SUMMIT STRUCTURAL ENG FIRE STATION OPENING FRAMING $500.00 SUPPLYCACHE WILDLAND BOOTS-KENETREK $564.85 SYSCO FOOD SERVICES OF MT ICE CREAM BARS REC CONCESSIONS $531.95 THE UPS STORE #5137 POLICE DEPARTMENT SHIPPING $134.54 THE WESTERN PLANNER JOB LISTING $55.00 THOMSON REUTERS WEST SOFTWARE SUBSCRIPTIONS MAY $442.89 ULINE INC REC CENTER FIRST AID SUPPLIES $315.20 USA BLUE BOOK THERMO ORION DUAL STAR--AMMONIA $4,497.39 USA TODAY MAY 2023 SUBSCRIPTION $30.74 CITY OF SPEARFISH MAY/JUNE 2023 CAMPGROUND $35,304.37  VARIOUS FUEL VENDORS FOR TRAVEL FD/PD TRAVEL $394.34 CLARITY TELECOM LLC APRIL/MAY 23 BLUEPEAK $4,702.12 VERIZON WIRELESS MAR/APR 2023 VERIZON BILL $4,909.33 VUE MORE CEILING TURNERS-SPEED CHANGE $689.35 WALL STREET JOURNAL MAY 23 SUBSCRIPTION $54.99 WALMART.COM OFFICE SUPPLIES REC CNTR-WINDOW SHADE $1,024.44 WELLS PLUMBING CORP S KIT RETURN-GRINDER-NOZZLE-MILL HOSE $839.39 WESTERN COMMUNICATIONS PORTABLES X 4 $1,272.00 INTEGRITY ACQUISITION LLC EXPLORER ALIGNMENT-SOLENOID-KIT SENS $1,180.63 INTEGRITY ACQUISITION LLC F 150 FOR WATER SEWER DEPT $49,394.00 WHITE'S QUEEN CITY MOTORS BLK TAHOE POLICE DEPARTMENT $44,900.00 WOLFF'S PLUMBING & HEATING REPLACE TOILET- WAX SEAL $735.76 $611,718.15 There being no further business, Clark moved, Hourigan seconded, and all voted to adjourn at 6:01 p.m. Dated this 20th day of June, 2023. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.