City Council

Spearfish City Council Regular Session Minutes August 21, 2023 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, August 21, 2023. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, and Klarenbeek. Absent: Rath. Also present: City Administrator McFarland, City Attorney McDonald, Finance Officer DeNeui, Parks and Recreation Director Ehnes, Planning Director Kapsa, and City Engineer Mathis. All stood and recited the pledge of allegiance. Hodgs moved, Clark seconded, and all voted to amend the agenda as follows: Add – consent agenda item C as stated below. Remove – item 10A – Approve change order #5 for the 2022 Annual Pavement Maintenance Project – Green Acres for liquidated damages through the end of July 2023 for a decrease of $50,400 revising the contract amount to $1,370,440. Clark moved, Hourigan seconded, and all voted to approve the agenda as amended. No potential conflicts of interest were noted. Public Comment – At 5:32 p.m. a time for public comment was opened. Comments were received from residents Alan Mattern, Helen Sandager, and Dean Meyers regarding the investigation report for the sewer backups on Washington Street that occurred in June. Additional comments were received from Steven Torgerson regarding issues with sewer backups in a rental unit outside of city limits. The were no further comments and the time for public comment was closed at 5:48 p.m. Consent Agenda – Clark moved, Hodgs seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated August 2, 2023. B. Approve the treasurer’s report dated July 31, 2023. C. Approve a special on-sale liquor license for Spearfish Canyon Lodge for the 20-year State Championship High School Football Reunion on August 25, 2023 from 3:00 p.m. to 8:00 p.m. at the Joy Center. Price Adjustment – Hodgs moved, Jacobs seconded, and all voted to approve a Price Adjustment for asphalt pavement placed on Miller Ranch Avenue. Final Plat – A public hearing to consider a Final Plat for Lot 3 and Lot 4 of Block 1 of Thomson Addition was opened at 5:56 p.m. and closed with no oral or written comments being received. Klarenbeek moved, Hodgs seconded, and all voted to approve the Final Plat. Resolution 2023-25 – Clark moved, Jacobs seconded, and all voted to approve Resolution 2023-25 as follows: RESOLUTION 2023-25 A RESOLUTION IN SUPPORT OF AN APPLICATION FOR FINANCIAL ASSISTANCE TO THE SOUTH DAKOTA HOUSING AND DEVELOPMENT AUTHORITY BY CITY OF SPEARFISH, OR ITS AFFILIATES, AGENTS, OR ASSIGNS, FOR THE BENEFIT OF SINGLE-FAMILY DEVELOPMENT WHEREAS, City of Spearfish (“City”) is constructing a project in which it is building single- family houses, which will be sold at 115% to 150% of the Area Median Income in the City of Spearfish (“Project”); and WHEREAS, the City of Spearfish Housing Study identified the need for additional single- family housing in the moderate to market price range; and WHEREAS, this Project will help, but not resolve a housing shortage in the City; and WHEREAS, the City has determined it is necessary to proceed with improvements to the City's infrastructure, thus enabling additional single-family units to be constructed in the city limits of Spearfish; and WHEREAS, the City has determined financial assistance will be necessary to undertake the expansion of water infrastructure to the Project and an application for financial assistance to the South Dakota Housing and Development Authority will be prepared by the City for the Project; and WHEREAS, the City ensures the project infrastructure plans meet the City's requirements for adequate drinking water, sewer conveyance, water treatment capacity and distribution, storm sewer, and all other necessary improvements as needed; and WHEREAS, the City has adequate treatment facilities and water supply to accommodate the Project; and WHEREAS, the City is committed to the ownership and long-term maintenance of the infrastructure; and NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of Spearfish, Lawrence County, South Dakota, that the City hereby supports the submission of an Application for financial assistance by the City of Spearfish to the South Dakota Housing and Development Authority and City officials of the City of Spearfish are hereby authorized to deliver such other documents as necessary, to assist with the Application. Dated this 21st day of August, 2023. CITY OF SPEARFISH By:__________________________ ATTEST: John Senden, Mayor ________________________________ Michelle DeNeui, Finance Officer (SEAL) Adopted: August 21, 2023 Published: August 25, 2023 Effective: September 14, 2023 Resolution 2023-26 – Jacobs moved, Clark seconded, and all voted to approve Resolution 2023-26 as follows: RESOLUTION 2023-26 A RESOLUTION IN SUPPORT OF AN APPLICATION FOR FINANCIAL ASSISTANCE TO THE SOUTH DAKOTA HOUSING AND DEVELOPMENT AUTHORITY BY CITY OF SPEARFISH, OR ITS AFFILIATES, AGENTS, OR ASSIGNS, FOR THE BENEFIT OF SINGLE-FAMILY DEVELOPMENT WHEREAS, City of Spearfish (“City”) is constructing a project in which it is building single- family houses, which will be sold at 115% to 150% of the Area Median Income in the City of Spearfish (“Project”); and WHEREAS, the City of Spearfish Housing Study identified the need for additional single- family housing in the moderate to market price range; and WHEREAS, this Project will help, but not resolve a housing shortage in the City; and WHEREAS, the City has determined it is necessary to proceed with improvements to the City's infrastructure, thus enabling additional single-family units to be constructed in the city limits of Spearfish; and WHEREAS, the City has determined financial assistance will be necessary to undertake the roadway improvements to the Project and an application for financial assistance to the South Dakota Housing and Development Authority will be prepared by the City for the Project; and WHEREAS, the City ensures the project infrastructure plans meet the City's requirements for adequate drinking water, sewer conveyance, water treatment capacity and distribution, storm sewer, and all other necessary improvements as needed; and WHEREAS, the City has adequate treatment facilities and water supply to accommodate the Project; and WHEREAS, the City is committed to the ownership and long-term maintenance of the infrastructure; and NOW, THEREFORE BE IT RESOLVED by the Common Council of the City of Spearfish, Lawrence County, South Dakota, that the City hereby supports the submission of an Application for financial assistance by the City of Spearfish to the South Dakota Housing and Development Authority and City officials of the City of Spearfish are hereby authorized to deliver such other documents as necessary, to assist with the Application. Dated this 21st day of August, 2023.  CITY OF SPEARFISH By:__________________________ ATTEST: John Senden, Mayor ________________________________ Michelle DeNeui, Finance Officer (SEAL) Adopted: August 21, 2023 Published: August 25, 2023 Effective: September 14, 2023 Sign Easement – Klarenbeek moved, Jacobs seconded, and all voted to approve a 15-foot by 15- foot sign easement on City of Spearfish property knows as Lot 2A-2 of Revised of Hansen Addition. Dedication Agreement – Hodgs moved, Hourigan seconded, and all voted to approve the Dedication and Acceptance of Public Improvements agreement between Butte Electric Cooperative Inc. and the City of Spearfish for a new section of sewer main improvements. Bill List – Hodgs moved, Jacobs seconded and with Clark, Hodgs, Hourigan, Jacobs, and Klarenbeek voting aye, motion passed to approve the bill list dated August 21, 2023 as follows: VENDOR NAME DESCRIPTION AMOUNT 3RD DEGREE SCREENING INC EMPLOYEE SCREENING $60.00 911 SUPPLY GEAR BAG-POLICE UNIFORMS-BARS $1,076.21 A & B BUSINESS INC CITY PRINTER CONTRACTS $2,622.84 ACCESS TRUCK PARTS SOLENOID 3 WAY $864.51 ADOBE INC. ACROBAT PRO X 15 $366.81 ADVOCATES FOR HEALTH AEDS, STORAGE, ACCESSORIES $92,194.00 AL CORNELLA REFRIGERATION FREEZER INOP AT REC CENTER $490.00 AMAZON CAPITAL SERVICES OFFICE SUPPLIES-BATTERIES- $608.87 AMERICAN RED CROSS BLEEDING CONTROL KIT X 5-FIRST AID $616.90 AVENZA SYSTEMS INC MAPS PRO FOR FD $949.00 BAKER & TAYLOR BOOKS FOR LIBRARY $863.45 BECK'S NURSERY CORP GARDEN PHOS $29.99 BELLE FOURCHE LANDFILL JULY 23 GARBAGE FEES $32,377.77 BLACK HILLS ENERGY JUNE JULY 2023 BILLING $2,423.53 BICKLE TRUCK & DIESEL INC 3/8TX1/8MPT 45* ELBOW $15.50 BIERSCHBACH SUCTION HOSES- STEP BOW $2,540.80 BLACK HILLS CHEMICAL CORP BLACK TRASH BAGS- TP-CLEANING SPPLS $412.60 BLACK HILLS PIONEER REC CENTER ADVERTISING-LEGALS $747.61 BLACK HILLS URGENT CARE LL EMPLOYMENT PHYSICAL $135.00 BRITTS DIESEL & AUTO COMPLETE SERVICE ON FD TRUCK $676.67 BUILDERS FIRSTSOURCE INC 29 PIECES OF WOOD PARKS- CONCRETE $635.74 BUTLER MACHINERY CO FUEL AND OIL FITERS & ELEMENTS $733.14 BUTTE ELECTRIC COOP 5/27-6/27 ELECTRIC SERVICES $56,426.98 VISUAL WORKS INC CAMPGROUND ONLINE RESERV JUNE $1,976.00 CARLS TRAILER SALES INC MAGNET 12'X 2' $299.39 CASH-WA DISTRIBUTING CO REC CENTER CONCESSIONS $2,383.64 CBH COOPERATIVE JULY 2023 FUEL $30,738.44 CENTURY MARTIAL ARTS WORK OUT EQUIPMENT FOR PD $1,249.00 CENTURYLINK INC PD BACK UP LINES-AIRPORT-FD- HYDRO $488.92 CGFOA CGFOA REGISTRATION CITY ADMIN $40.00 CITY BREW GIFT CARDS LIB-COFFEE W/ CANIDATE $160.93 CITY OF DEADWOOD SUMMER REC TO AQUATICS CENTER $66.00 CITY OF RAPID CITY SUMMER REC FIELD TRIP $264.00 CLIMATE CONTROL SYSTEMS & EMS AGREEMENT-RESTOCK FILTERS $4,237.49 COMFORT INN WILDLAND FIRE TRAVEL TO CA $624.03 CORE & MAIN LP METERS AND ACCESSORIES $9,026.69 COUNTRY INN & SUITES PD TRAVEL TO PIERRE $277.75 CULLIGAN SOFT WATER CORP WATER FOR WWTP $67.00 CUMMINS SALE AND SERVICE FAN NOT WORKING PROPERLY $680.53 D AND F TRUCK & AUTO ELEC CLEANED BRUSHES AND RUST $122.48 DAKOTA BUS SERVICE CORP SUMMER REC PROGRAM TRANSPORT $1,975.00 DATA443 LIBRARY SECURITY RISK MITIGATI $170.66 DOMINO'S PIZZA REC CENTER PIZZA ORDER $226.63 FEDERAL MOTOR CARRIER SAFE REGISTRATION $62.50 ECOLAB PEST ELIMINATION CITY BUILDINGS PEST PROGRAM $571.02 EDDY, TRAVIS WILDLAND TRAVEL REIMB $1,904.00 EMPEIRIA HIGH SIERRA HOTEL WILDLAND FIRE TRAVEL TO CA $13,937.00 EQUIPMENT SERVICE PROFESSI SPRING MAINT ON CONDESNSER $350.70 EXHAUST PROS OF SPEARFISH EXHAUST PIPE $23.33 FACILITIES MANAGEMENT & TE FACILITIES MNGMNT & TECH CONF $49.00 FEDEX SHIPPING FOR PD $40.06 FELD FIRE LARGE HOSE-HYDRANT STRAP $613.55 FIB-AP PURCHASE CARDS JULY 2023 CREDIT CARDS $169,569.14 $0.00 LIFEMEASURE LLC FISH WINDO WINDOW CLEANING CITY HALL $1,475.00 FISHER SAND & GRAVEL CORP ROCK FOR PARKS DEPT $153.00 FOTH INFRASTRUCTURE & ENVI EAST LOW ZONE WATER IMPROVE $110,422.89 FOX, SHAWN TRAINIING FOR PD $220.00 TODD GINSBACH- G ARROW LIV DEER REMOVAL- JULY 23 $225.00 GAHAGAN WOOD PRODUCTS FIREWOOD BUNDLES $720.00 GALLS LLC HOBBLE RESTRAINT-LEATHER BELT $186.92 VIEHAUSER ENTERPRISES LLC KEYS FOR REC CENTER $50.00 GODFREY BRAKE SUPPLY SPRING-ROD-NUT-U BOLT WASHER $1,122.78 GOULD, DONALD F FOAM REPAIR PANELS SEAT $200.00 GRAINGER INC FURNACE AIR CLEANER $99.88 GTI COMPANIES, INC GREEN ACRES PROJ PAY EST 8 $244,701.57 GUARDIAN ALLIANCE TECH SOFTWARE LICENSE $266.00 GUNDERSON TRUCKING INC TRANSPORT #2 TO GILLETTE $4,424.00 HAGEMAN, THOMAS WILDLAND TRAVEL REIMB $1,904.00 HAMPTON INN WILDLAND FIRE TRAVEL TO CA $852.04 HAWKINS INC AZONE-BLEACH-REC CENTER CHEM $8,562.37 HDR ENGINEERING INC SKYRIDGE SPORTS COMPLEX- SWR UPSIZE $31,327.30 HOFMANN, STEVEN SA INVESTIGATION TRAINING $220.00 HOLIDAY INN PD TO STAY IN VERMILLION $1,437.40 HUSKER PROPERTIES LLC FUEL FOR WHEN PUMPS DOWN $2,597.71 THE ICE MAN LLC ICE FOR CAMPGROUND $405.45 IIMC MEMBERSHIP RENEWAL $185.00 INTREPID NETWORKS CONNECTION SUBSCRIPTION PD $486.00 INVINCIBLE SHOE STEEL TOE BOOTS $103.54 JENNER EQUIPMENT CO FUEL AND OIL FILTERS $208.94 JERREL, MCKINSEY WILDLAND TRAVEL REIMBURSEMENT $1,904.00 CATON, NICHOLAS LUNCH FOR FO OFFICE $123.59 LITTLE CAESARS PIZZA FOR PARKS AND REC $70.95 LUEDERS FOOD CENTER FOOD FOR HYDRO PLANT $15.99 MARRIOTT ALICE TRAINING $2,513.16 MASIERO, ANTHONY WILDLAND TRAVEL REIMBURSE $1,904.00 MONTANA-DAKOTA UTILITIES MDU JULY 2023 SERVICES $5,163.93 MEREDITH SERVICES CO INC SEWER REPAIR 12TH STREET $16,955.25 MIDCO JULY 23 CITY CAMPGRD AND AIRPORT $880.77 MIDCONTINENT TESTING LABS, WATER TEST W/S DEPT AND REC CTR $1,341.81 PATTLEN ENTERPRISES INC DB ROTOR X 20 $312.21 MONUMENT HEALTH EMPLOYEE SCREENING $700.00 NORTH CENTRAL LABORATORIE THERMOMETER-THERM PROB $186.57 NEXTMEAPP APP FOR REC CENTER $60.00 NFPA 1 YEAR MEMBERSHIP RENEWAL $175.00 NORTH CENTRAL INTERNATL BUZZER ALARM-TRANS CASE-BEZEL $6,083.25 NORTHERN HILLS EXCAVATION SEWER REPAIR 125 S 5TH STREET $3,775.52 NORTHWEST PIPE FITTING CO COUPLING-PVC-PIPE JOINT $1,648.90 NSG LOGISTICS, LLC ICE SLICER RE STOCK $15,721.55 PRO WINDMILL INC PEST CONTROL $232.00 ONE TIME VENDORS CAMPGROUND REFUNDS $1,035.00 ONSITE FIRST AID, LLC FIRST AID RESTOCK WWTP $150.68 PETE LIEN & SONS INC DELIVERY TO YALE ST AND JKSON $488.50 PETTY CASH FO OFFICE REIMBURSEMENT $184.08 PETTY CASH PETTY CASH REIMBURSE B/D $324.00 PRECISION MECHANICAL LLP NO COOLING ON MAITLAND HOME $193.82 PRICELINE.COM MAINT EMP TO CONFERNCE $614.80 QUADIENT, INC METER RENTAL $165.00 QUALITY INN WILDLAND FIRE TRAVEL TO CA $7,623.00 QUIK SIGNS INC PARK KEYS $71.30 ROSEN & ROSEN INDUSTRIES I RAINWEAR JACKET ORDER $1,143.35 RACE WHEELS, LLC PD PSYCHOLOGICAL EVALUATIONS $600.00 RAMAKER & ASSOC INC ANNUAL CEMETERY CONTRACT $1,050.00 RAPID CITY AIRPORT AIRPORT FEES FOR PD TRAVEL $98.00 RAPID DELIVERY WATER SAMPLE PICK UPS $374.41 RAPID FIRE PROTECTION INC AIR COMPRESSOR ISSUE $418.37 RIVIERA PD IN SARATOGA WY $246.34 RUBYS ROOST GIFT CARDS FOR LIBRARY $50.00 RUSHMORE COMMUNICATION RADIO TECH -TANK AND WELL SITE $230.00 SACRISON ASPHALT INC ASPHALT $5,021.60 SAFEWAY REC CENTER CONCESS-GIFT CARDS $291.22 SANFORD LAB HOMESTAKE SUMMER REC FIELD TRIP $444.00 SANITATION PRODUCTS INC I/O MODULE- COILS $1,050.83 SD DEPT OF AG AND NATURAL APPLICATORS LICENSE $35.88 SOUTH DAKOTA ONE CALL MESSAGE FEES FOR JULY $234.15 SDPRA CHAINSAWS/TREE FELLING CLASS $60.00 SDWWA REGISTRATION W/S X7 $910.00 SE GROUP SPEARFISH COMPREHENSIVE PLAN $4,027.50 SERVALL TOWEL & LINEN MAT-MOPS-LAUNDRY $1,239.79 SIERRA DESIGN INC PD CAR GRAPHICS $750.00 SIGN SOLUTIONS USA, LLC TELESPAR X 35 $2,685.54 SOUTH DAK STATE TREASURER JULY 2023 SALES TAX $29,774.57 VIVI BENE INC LABOR YOUNG WELL-CAMP POLE-BRKRS $5,880.93 SPEARFISH LUMBER CO GRADE STAKES $95.00 SPEARFISH GLASS INC INSTALL NEW TUBELITE DOOR $5,085.00 SPEEDY MART INC FUEL WHEN PUMPS WERE DOWN $1,007.58 STAN HOUSTON EQUIPMENT MAG HANDLE-BULL FLOAT $276.10 STEC'S INNOVATIVE SAFETY S STECS SAFETY PROGRAM $185.00 SYSCO FOOD SERVICES OF MT CONCESSIONS FOR REC CENTER $909.16 TRAFFIC & PARKING CONTROL BRACKETS-BALL CAP-POST TOPS $2,070.00 KAMERON FLEMING DBA LAWN MOWING CODE ENFORCEMENT $250.00 THE UPS STORE #5137 PD, FD AND PUBLIC WORKS SHIPPING $352.14 THOMSON REUTERS WEST SUBSCRIPTION- ATTORNEY $721.88 TIMECLOCK PLUS PER CALL FEES $100.20 TRUGREEN TRUGREEN JUNE 2023 $9,161.08 SD DEPARTMENT OF LABOR & R UNEMPLOYMENT $223.67 UNITED AIRLINES BAGGAGE FEE X2 ALICE TRAINING $513.38 USA BLUE BOOK LOCKOUT PROCEDURE STATIONS $395.05 USA TODAY SUB JULY 2023 $30.74 USPS SHIPPING FOR LIBRARY $7.75 CITY OF SPEARFISH CITY PROJ WATER USAGE & CAMPGDS $5,193.49 VARIOUS FUEL VENDORS FOR T FUEL- WILDLAND TRAVEL TO CA $5,052.22  CLARITY TELECOM LLC JUNE/JULY 23 PHONE & INTERNET $4,790.69 VERIZON WIRELESS MAY/JUNE 2023 $5,661.45 VISIT SPEARFISH MONTHLY BID BOARD ALLOCATION $30,088.00 WALL STREET JOURNAL JULY 2023 SUBSCRIPTION $54.99 WALMART.COM CANDY-ALICE TRAIN-USBS-REC CONCESS $1,148.54 INTEGRITY ACQUISITION LLC VEHICLE KITS $250.86 WILD IDEA BUFFALO SNACK STICKS FOR CAMPGROUND $152.05 WOLFF'S PLUMBING & HEATING REPAIR KIT FOR PARKS DEPT $95.00 $884,156.58 Planning Director Kapsa noted the public meeting and open house on the Colorado Boulevard Corridor study will be on Thursday, August 24, 2023, from 5:30 p.m. to 7:00 p.m. at the High Plains Western Heritage Center. Councilmember Klarenbeek requested more information on the proposed wage increases for the 2024 budgets. There being no further business, Clark moved, Hourigan seconded, and all voted to adjourn at 6:04 p.m. Dated this 21st day of August 2023. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.