City Council

Spearfish City Council Regular Session Minutes December 4, 2023 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, December 4, 2023. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: None. Also present: City Attorney McDonald, Finance Officer DeNeui, Public Safety Director Rotert, Parks and Recreation Director Ehnes, Planning Director Kapsa, Public Works Director Broyles, and Assistant Public Works Director McMahon. All stood and recited the pledge of allegiance. Clark moved, Rath seconded, and all voted to approve the revised agenda as presented. No potential conflicts of interest were noted. Public Comment – At 5:31 p.m. a time for public comment was opened. Comments were received from resident John Dale regarding public comments at meetings and COVID vaccinations and resident Greg Moselle spoke on communications with the elected officials and not issuing debt. No further comments were received and the time for public comment was closed. Consent Agenda – Clark moved, Rath seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated November 20, 2023. Hazard Mitigation Plan – Kailey Snyder from Black Hills Council of Local Governments discussed the beginning steps to updating the Lawrence County Hazard Mitigation Plan. This plan can be used by the city as well to qualify for Federal assistance during emergencies. Mayor Senden and City Planner Kapsa volunteered to be on the planning committee. Transfer – Klarenbeek moved, Hourigan seconded, and all voted to transfer $18,000 from 202- Hospitality Tax Fund to 101-General Fund as budgeted. Transfer – Hourigan moved, Klarenbeek seconded, and all voted to transfer $87,000 from 101- General Fund to 218-Spearfish Economic Revolving Fund, for 12/31/2023 and reverse as of 1/1/2024, to cover fund shortfall. Transfer – Jacobs moved, Rath seconded, and all voted to transfer $100,000 from 101-General Fund to 201-Second Penny Sales Tax Fund, for debt service payments in 2023. Ordinance 1388 – Clark moved, Rath seconded, and all voted to approve the first reading of Ordinance 1388 – An Ordinance Supplementing the 2023 Appropriations Ordinance No. 1373 of the Code of Ordinances, City of Spearfish, South Dakota. Ordinance 1389 – Hodgs moved, Klarenbeek seconded, and all voted to approve the first reading of Ordinance 1387 – An Ordinance Amending Appendix A – Zoning of the Revised Ordinances of the City of Spearfish by Zoning Certain Property. Bid Award – Clark moved, Jacobs seconded, and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the lowest responsive and responsible bid for the Main Street East Alley Waterline Replacement to A&L Contractors at a total amount of $153,443.88. Final Project – Klarenbeek moved, Hodgs seconded, and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the final under/over Change Order #2 for the Mountain Shadows Street Improvement Project for a net decrease of $66,486.62 (-7.15%), bringing the final project cost to $862,949.42, and approve the Certificate of Final Completion and Acceptance setting October 30, 2023 as the date the two year warranty begins. Bill List – Clark moved, Hodgs seconded, and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated December 4, 2023, as follows: VENDOR NAME DESCRIPTION AMOUNT ADVOCATES FOR HEALTH AED TRAINING CARTRIDGE $165.00 AINSWORTH-BENNING INC N AVE STREET REPAIR $121,546.67 AMAZON CAPITAL SERVICES BOOKS-FANS-MOULDING-FAUCETS $5,515.51 AMERICAN ENGINEERING TESTI MTN SHDWS & NORTH AVE STRT RPR $2,125.15 AMERICAN TREE AND FORESTRY REMOVAL OF 2 TREES $2,799.98 ANTUNEZ YEARS OF SERIVCE AWARD REC CNTR $150.00 BAKER & TAYLOR BOOKS FOR LIBRARY $590.10 BEACH, JON WATER TESTING EXAMS X 2 REIMB $120.00 BLACK HILLS ENERGY OCT/NOV 2023 USAGE $7,237.62 BLACK HILLS CHEMICAL CORP DETERGENT-TRASH BAGS-WIPES $1,801.41 BOMGAARS SUPPLY INC SIPHON-TOOL BOX-JACK-WET DRY VAC $1,879.01 BUILDERS FIRSTSOURCE INC PICKLEBALL REPAIR-ICE RINK BOX RBLD $321.26 BUTLER CAT- EFT ONLY BIT AS CUTTE $388.49 CENGAGE LEARNING BOOKS FOR LIBRARY $482.74 TMT INC SQUEEGEE BLADE $187.29 CLAUSER MACHINE WORKS BORE COUPLER TO FIT PUMP $35.00 CREEKSIDE DEVELOPMENT LLLP OCT 23 TAX INCREMENT DUE $12,910.25 CROELL INC M6 C15 DELIVERY TO CULVERS $602.00 DAKOTA PUMP INC MASTER PANEL ENCLOSURE UPDATE $2,445.06 DC BOOTH SOCIETY INC QUART ALLOCATION DEC 2023 $12,500.00 DEMCO INC WINTER BOOKMARKS $97.19 EAGLE AVIATION INC FUEL $396.54 ELKHORN RIDGE @ FRAWLEY RA OCT 23 TAX INCREMENT DUE $213,928.10 SEON SYSTEMS SALES INC USER TRAINING $5,748.75 FMG INC SNDSTN TRENCH SETTLEMENT $9,280.00 GRASS & GRIT LLC AGGREGATE 3/4" GRAVEL EVANSPRK $816.33 GAMETIME PLAYGROUND EQUIP PANEL REPLACE $5,176.18 VIEHAUSER ENTERPRISES LLC REKEY WWTP LOCKS-KEYFOBS-KEY TAGS $3,544.43 GREAT WESTERN TIRE INC CAP CASINGS-BALANCING-MOUNT TIRES $2,118.54 GUNDERSON TRUCKING INC TRANSPORT #2 TO GILLETTE $2,660.00 HARGENS, GARY MIDNIGHT SUN-ENTERTAINMENT $800.00 HAWKINS INC CHLORINE CYNLINDERS $140.00 HDR ENGINEERING INC SNDSTN SWR-WWTP MSTRPLN- $86,762.91 HEISLER HARDWARE FASTENERS-CLAMP-REBAR-FAUCETS $1,741.44 HIGH PLAIN HERITAGE SCTY QTR ALLOC DEC 2023 $20,000.00 HILT CONSTRUCTION INC WOODLAND LP GUARDRAIL RPR $1,713.00 SAMSON ONI RETAINER FEES SKY RIDGE $4,000.00 JOHNER GRAVEL INC CLEAN ROCK $711.17 JUNEK'S SERVICE CORP TRANSMISSION OIL $181.37 LIGHTING MAINT CONTRACTS STREET LIGHT REPAIR $3,698.83 MAINLINE CONTRACTING INC LIFTSTATION SCH A PMNT 15 $246,690.00 MATTHEWS INTL CORP PLAQUE-ABRAHAM $187.00 MATTHEWS OPERA HOUSE QUART ALLOC DECEMBER 2023 $12,500.00 MONTANA-DAKOTA UTILITIES CAMPGRND SHOP GAS $15.40 MONEY MOVERS MONTHLY MAINT FEES REC CNTR $10.00 VAN DER VORSTE, RY W 2022 MONUMENT RELEVELS $5,000.00 NORTHERN HILLS VENTURES IN DEC 23 MANAGED NTWRK 0365 $21,768.28 NORTHWEST SCIENTIFIC INC POLYSEED BOD SEED INOCULUM $138.44 NUTRIEN AG SOLUTIONS INC PATHFINDER II $147.50 WEST RIVER TRANSIT AUTHORI QTR ALLOC DECEMEBER 2023 $11,250.00 PREMIER SAFETY GAS H2S $724.95 RCS CONSTRUCTION INC REMOVE SIDEWALK-PUMP RENTAL $3,453.35 ROCKINGTREE FLORAL/GARDEN SPRINKLER BLOW OUT-WEEDING&SEED $8,807.50 SACRISON PAVING INC ASPHALT PATCHING-MTN SHDWS STREETS $91,194.10 SDRS SPECIAL PAY PLAN FEES NOV 2023 SPP $90.00 SDWWA MEMBERSHIP RENEWALS X 13 $130.00 SE GROUP SD COMPREHENSIVE PLAN $22,038.19 SPEARFISH ECON DEVELOPMENT QUARTERLY ALLOCATION DEC 2023 $17,500.00 SHIVE-HATTERY, INC FRAWLEY POND DREDGING $4,300.00 SUPERIOR SANITATION LLC OCTOBER 23 RENTALS $704.00 TRANSOURCE TRUCK & EQUIPME LIMIT SWITCH $419.66 TTG ENTERPRISES INC CHECK ADJUST PID LOOP WWTP $160.00 VISIT SPEARFISH INC BID BOARD NOV 23 COLLECTIONS $18,800.00 WEST TIRE & ALIGNMENT INC RIMGUARD-LABOR PUMPING $864.00 INTEGRITY ACQUISITION LLC KEY FOB-REAR DOOR ADJUST $602.21 WILLIAMS & ASSOCIATES BANDSHELL $15,237.50 ZANDSTRA CONSTRUCTION WDLNDS CLVRT APP2 $359,544.25 Total $1,379,593.65 November 2023 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $8,981.00 1.10% $8,342.72 $638.28 1.28% City Administrator 21,084.20 2.58% 16,955.62 4,128.58 2.61% City Attorney 11,663.02 1.43% 9,656.00 2,007.02 1.49% Finance 28,063.14 3.43% 22,887.04 5,176.10 3.52% Human Resources 9,907.46 1.21% 8,123.20 1,784.26 1.25% Gov't Bldgs 19,418.57 2.37% 15,259.20 4,159.37 2.35% Engineering 37,583.77 4.60% 30,200.01 7,383.76 4.65% Public Safety Admin 25,662.18 3.14% 20,237.97 5,424.21 3.12% Police 144,723.63 17.70% 114,035.45 30,688.18 17.56% Fire 21,879.50 2.68% 18,027.80 3,851.70 2.78% Bldg Inspection 24,387.10 2.98% 19,017.60 5,369.50 2.93% Streets & Snow 82,550.27 10.09% 64,103.50 18,446.77 9.87% Cemetery 78.77 0.01% 73.17 5.60 0.01% Animal Control 4,684.31 0.57% 3,321.23 1,363.08 0.51% Recreation/Aquatic 58,877.08 7.20% 47,509.06 11,368.02 7.31% Parks 54,824.20 6.70% 43,214.35 11,609.85 6.65% Library 33,903.17 4.15% 27,200.28 6,702.89 4.19% Plan & Zone 21,600.25 2.64% 17,561.61 4,038.64 2.70% Motor Pool 22,212.65 2.72% 16,946.37 5,266.28 2.61% Wildland Fire 13,845.57 1.69% 11,507.07 2,338.50 1.77% Police Comm 46,971.05 5.74% 36,445.97 10,525.08 5.61% Water 23,371.96 2.86% 18,459.21 4,912.75 2.84% Electric Production 17,875.07 2.19% 14,264.73 3,610.34 2.20% Sewer 21,871.95 2.67% 17,300.26 4,571.69 2.66% WWTP 35,296.47 4.32% 28,182.76 7,113.71 4.34% Airport 183.97 0.02% 170.89 13.08 0.03% Solid Waste 25,823.79 3.16% 20,060.87 5,762.92 3.09% Campground 546.48 0.07% 460.00 86.48 0.07% Totals $817,870.58 100.00% $649,523.94 $168,346.64 100.00% Banking Fees October 96.39 Credit Card Fees October $14,408.31 Grand Total $832,278.89 Added or Adjusted Wages: Employee Position Wage Effective Date Steve Hofmann Police Sergeant $46.00 10/29/2023 Dustin Bush Police Sergeant $38.70 10/29/2023 Sam Rosenau Police Sergeant $35.06 10/29/2023 Chris Woods Police Corporal $32.55 10/29/2023 Shawn Fox Police Detective $35.93 10/29/2023 Sam Funk Police Officer $32.55 10/29/2023 Austin Drapeaux Police Officer $30.98 10/29/2023 Dustin Ruvolo Police Officer $30.98 10/29/2023  Karsyn Black Police Officer $30.23 10/29/2023 Hunter Bradley Police officer $32.55 10/29/2023 Brad Johnson Police Officer $30.23 10/29/2023 Alex Merchen Police Officer $29.49 10/29/2023 Saul Torres Police Officer $29.49 10/29/2023 Reece Walno Police Officer $30.23 10/29/2023 Caleb Frerer Police Officer $33.37 11/6/2023 Kaylee Cormier Recreation Assistant FT $17.94 12/26/2023 McKenzie Bull Recreation Assistant PT $16.31 11/12/2023 Customer Service Petra Hansen $16.31 11/20/2023 Assistant PT Customer Service Logan Beert $16.31 11/20/2023 Assistant PT Appointments and Reappointments 1. Klarenbeek moved, Hodgs seconded, and all voted to reappoint Sheleen Bauer and Fred Romkema to the Library Board of Trustees for three-year terms expiring 12/31/2026. 2. Clark moved, Rath seconded, and all voted to reappoint Meghan Byrum to the Planning Commission for a three-year term expiring 12/31/2026. 3. Jacobs moved, Hourigan seconded, and all voted to appoint Mark Tracy and Elizabeth Wefl and reappoint Kelley Dardis to the Park Recreation and Forestry Advisory Board for three-year terms expiring 12/31/2026. 4. Hourigan moved, Rath seconded, and all voted to reappoint Gregory Dias (expires 12/31/2025), Lennis Larson, Melissa Haught, Patricia Dias, Paul Thomson, and Randi Smith to the Historic Preservation Commission for three-year terms expiring 12/31/2026, unless otherwise noted. 5. Klarenbeek moved, Hourigan seconded, and all voted to appoint Marty Clark (council) and Michelle DeNeui (treasurer) to the Historic Preservation Commission as ex-officio members. Executive Session – Clark moved, Rath seconded, and all voted to enter executive session at 6:03 p.m. pursuant to SDCL 1-25-2(3) for the purpose of consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. The council returned to regular session at 6:30 p.m. There being no further business, Clark moved, Jacobs seconded, and all voted to adjourn at 6:30 p.m. Dated this 4th day of December 2023. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.