City Council

Spearfish City Council Special Session Minutes December 27, 2023 4:30 p.m. The Spearfish City Council met at 4:30 p.m. on Monday, December 18, 2023. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: None. Also present: Finance Officer DeNeui, Public Safety Director Rotert, Public Works Director Broyles, Parks and Recreation Director Ehnes, City Engineer Mathis, and Assistant Public Works Director McMahon. All stood and recited the pledge of allegiance. Klarenbeek moved, Hodgs seconded, and all voted to approve the agenda as presented. No potential conflicts of interest were noted. Public Comment – At 4:31 p.m. a time for public comment was opened and closed with no comments being received. Other Items Exit 8 Shared Use Path – City Engineer Mathis noted that the SD Department of Transportation (DOT) Commission approved the bid for the Exit 8 Shared Use Path Project Phases 2 and 3. After discussions with the DOT staff on the existing agreements, the City’s cost share for the project will be $785,024.50 to include construction and construction administration. The final share may change with any change orders but the project is planned to begin in the spring 2024 and be completed by end of October 2024. Write Off – Klarenbeek moved, Hodgs seconded, and all voted to write off two utility accounts for total of $119.43 as non-collectable. Contingency Budget – Clark moved, Klarenbeek seconded, and all voted to approve the following contingency budget transfers: From: 101-41150-4510 Contingency $216,230 To: 101-41220-4110 City Administrator - Salaries & Wages $75,000 101-41930-4224 IT - Software Maintenance Fees $20,000 101-42320-4220 Building Inspection - Professional Services $20,000 101-45190-4500 Community Grants - Community Support $11,630 101-49300-4560 Other Expenditures - Subsidies $87,000 202-46530-4282 Hospitality Tax Fund-Promoting the City $100 210-45510-4341 Library Gift Fund-Software $2,500 Final Project – Clark moved, Hodgs seconded, and all voted to approve the final over/under change order for the Sky Ridge Sports Complex Phae 2 project for $0 and accept the certificate of completion with the two-year warranty date to begin on December 15, 2023. Easement – Hodgs moved, Jacobs seconded, and all voted to approve the electric easement with Black Hills Energy for the Rainbow Road Well. Bill List – Clark moved, Jacobs seconded, and with Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated December 27, 2023, as follows: VENDOR NAME DESCRIPTION AMOUNT 12TWENTY FOR EMPLOYERS JOB POSTING PD $190.00 3RD DEGREE SCREENING INC EMPLOYEE SCREENING $119.50 7TH CAVALRY D&B CORPS 4TH OF JULY PARADE BAND $300.00 911 SUPPLY PANTS-BASE SHIRTS-GEAR BAGS PD $703.48 A & B WELDING SUPPLY CO CYLINDER RENTAL- WELDING PAD $422.82 ADOBE INC. ACROBAT PRO X 16 $383.84 ALL STATE PETERBILT VALVE BRAKE-MIRROR-BOOT BRAKE VALVE $646.77 AMAZON CAPITAL SERVICES WALL CALENDARS-DVDS LIBRARY $246.06 AMZN MKTP US YEARS OF SVC $50.00 AMERICAN ENGINEERING TESTING STREET REPAIRS $254.75 AMERICAN RED CROSS BLOODBORN PATHOGENS TRAINING-CPR $1,315.00 ANDERSON, MICHAEL WILDLAND FIRE NC REIMBURSEMENT $378.00 BAKER & TAYLOR BOOKS FOR LIBRARY $566.63 BELLE FOURCHE LANDFILL NOV 1- DEC 1 2023 TIPPING FEES $32,049.44 BLACK HILLS ENERGY NOV/DEC SERVICES 2023 $11,632.16 BLACK HILLS CHEMICAL CORP RE STOCK OF SOAP CITY BUILDING $198.51 BLACK HILLS REAL ESTATE PHOTO HIGH RES INDOOR EXTERIOR DRONE $310.00 BLACK HILLS TIMBER EQUIP WIRE HOSE-HOSE ENDS-FLANGES $166.80 BLACK HILLS WINDSHIELD WINDSHIELD REPAIR UNIT 197 $375.00 BLUEBEAM INC SOFTWARE B/D-SUBSCRIPTION RENEWAL $600.00 BOMGAARS SUPPLY INC IMPACT-NOZZLES-BARN LIME-TARPS $3,205.75 BUTLER MACHINERY CO ELEMENTS-SERVICE CALL-PARTS-BOLTS-NUTS $2,029.31 BUTTE ELECTRIC COOP OCT/NOV 2023 $49,007.63 VISUAL WORKS INC ONLINE RESERVATIONS NOV 23 $118.00 CBH COOPERATIVE NOV 1ST-DEC 15TH 2023 $31,148.30 CENGAGE LEARNING BOOKS FOR LIBRARY $81.72 TMT INC CLEANING SUPPLIES $4,484.71 SPEARFISH CHAMBER OF COMM MEMBERSHIP DONATION $900.00 CHEWY DOG FOOD $60.79 COCA-COLA BOTTLING CO COFFEE AND CONCESSIONS $534.00 COMMON GROUNDS COUNCIL MAYOR MEMBER MEETING $7.44 DG INVESTMENT INTERMEDIATE HARDWARE TECH FOR REC CNTR $228.00 CLW INC FRAWLEY POND DREDGING $217.44 CORE & MAIN LP VALVE BX RISER $11,273.94 CREEKSIDE DEVELOPMENT LLLP NOV 23 TAX INCREMENT $8,382.63 CUMMINS SALE AND SERVICE PM ON THE YUKON LIFT STATION $637.22 DAKOTA ASPHALT PAVEMENT A CONFERENCE REGISTRATION $225.00 DAKOTA PUMP INC HANSON LS-FLOW METER-TINTON RESVR $1,530.61 DANKO EMERGENCY EQUIPMENT HOOD AND THERMAL CAMERA KIT $7,454.19 DINGES FIRE COMPANY DEWALT FLEXVOLT FOR FIRE DEPT $4,999.00 DIVISION OF MOTOR VEHICLES FEE AND TITLE VIN#1129339 $15.00 ECOLAB PEST ELIMINATION PEST CONTROL WWTP $80.08 EDDY, TRAVIS RADIO TRAINING PIERRE FD $200.00 ELKHORN RIDGE @ FRAWLEY RA NOV 23 TAX INCREMENT $5,766.69 FIB-AP PURCHASE CARDS FIB P CARDS DECEMBER $147,830.78 $0.00 FIB-AP PURCHASE CARDS CASH BACK APPLIED TO CARDS -$23,526.00 SEON SYSTEMS SALES INC GARBAGE DATA PLAN $1,343.54 FOTH INFRASTRUCTURE & ENVI LOW ZONE DRINKING WATER IMP $38,878.90 GALLS LLC DOUBLE POLY RESTRAINT BELT-GLOVES $390.81 GRAINGER INC SECURITY MIRROR $82.84 GREAT WESTERN TIRE INC MOUNT TIRES-FLAT REPAIRS-TREAD TIRE $1,034.88 GUARDIAN ALLIANCE TECHNOLO PLATFORM SOFTWARE LICENSES $408.00 HAWKINS INC AQUA HAWK- CHLORINE $4,285.51 HDR ENGINEERING INC SKY RIDGE SPORTS COMPLEX $3,819.25 HEISLER HARDWARE ADAPTER-PLUGS-DUCT TAPE-ANTIFREEZE $115.75 HILL'S INTERIORS INC CARPET TILES $8,985.37 HOFMANN, STEVEN JURY TRIAL REIMBURSEMENT $112.00 HOLIDAY INN PD FOR TRAVEL TO PIERRE $661.84 HUSKER PROPERTIES LLC FUEL FOR FIRE DEPT $43.30 ICMA JOB ADVERTISING $450.00 IMLA REGISTRATION ATTORNEY $49.00 INTERSTATE ENGINEERING INC STREET IMPROVEMENTS-SWR MAIN PIPE $13,399.42 ISA-ARBOR.COM REGISTRATION -ARBORICULTURE $190.00 JOB BOARD.COM JOB POSTING $175.00 JOHNER PAVING 26TH STREET PATCHING $1,923.47 JOHNSON FITNESS & WELLNESS LABOR FOR GYM EQUIPMENT $1,311.97 WASTE CONNECTIONS OF SD IN TIPPING FEES RUS X 6 $1,700.00 CATON, NICHOLAS FO/PW LUNCH $131.76 KLJ SOLUTIONS HOLDING CO STREET IMPROVEMENTS GRN ACRS $50,415.00 KNECHT HOME CENTER INC PVC CONDUIT-BRUSHES-TAPE-PLUG PVC $336.09 KRUSTY BIN CLEANER BIN CLEAN OUT X16 $160.00 KTM DESIGN SOLUTIONS, INC. N AVE ST REPAIR PROJECT $26,304.60 KURITA AMERICA INC. DBA TO GRAVEL-ANTHRACITE-WWTP $22,513.00 LEAGUE OF MINNESOTA CITIES ONLINE JOB ADVERTISING $516.00 LS LANES FIRE DEPT CHRISTMAS $391.23 MID-AMERICAN RESEARCH CHEM DEODORIZER AND CLEAN SUPPLIES $362.36 MIDCO SERVICES -AIRPORT $48.29 MONTANA LEAGUE OF CITIES A JOB POSTING $125.00 MONUMENT HEALTH EMPLOYEE SCREENING $170.00 MUTH ELECTRIC INC AIRPORT WORK $517.85 NORTHERN HILLS VENTURES IN SKY RIDGE SERVICES-COMP SWAP $1,956.20 PRO WINDMILL INC PEST CONTROL CITY BUILDINGS $1,127.00 ONE TIME VENDORS CHRIS HILL:CEMETERY BUYBACK $75.00 PERKINS FAMILY RESTAURANT- MEAL WITH WATER SEWER SUPER $40.22 PETTY CASH PETTY CASH DEC 2023 $120.17 PETTY CASH PLAT MONEY REIMBURSEMENT $124.00 WATER TREE INC HYDROSTATIC RELIEF VALVES- REC CENTER $480.75 POWERPLAN FITTINGS-HOSE SLEEVEES $256.13 QUADIENT FINANCE USA, INC REFILL POSTAGE MACHINE $1,000.00 RAMKOTA HOTEL - PIERRE FIRE DEPARTMENT STAY IN PIERRE $1,440.00 RAPID DELIVERY DELIVERY FOR SHOP AND WATER SAMPLES $80.23 RAPID FIRE PROTECTION INC ANNUAL FIRE SPRINKLER INSPEC $2,212.55 REED, THERESA DAWN DEC DWNTN CLEANING RSTRMS $465.00 REFLECTIVE APPAREL FACTORY HOODIES FULL ZIPS $693.08 RICE'S SPEARFISH CANYON CALIPER ASSY $366.99 ROCKINGTREE FLORAL/GARDEN CLEAN UP JACKSON BLVD $3,847.50 SAFEWAY COOKIES FOR REC CENTER $81.41 SANFORD HEALTH OCCMED EMPLOYEE SCREENING $175.00 SANITATION PRODUCTS INC SWITCH ASSEMBLY 4 CAN ROCKER $798.40 SDARWS SDARWS W/S TRAINING $1,050.00 SE GROUP SPEARFISH COMP PLAN $7,601.25 SERVALL TOWEL & LINEN SHOP LAUNDRY-MAT MOP C/O $1,376.43 SOUTH DAKOTA COMMUNITY FOU 4QTR2022- 2023 $295.00 SOUTH DAKOTA DOT 2023 BRIDGE INSPECTIONS $998.04 VIVI BENE INC SECURITY CAMERA WIRE $13.28 SPEARFISH AUTO SUPPLY V RIBBED BELT-BATTERIES-BALL JOINT $827.66 SPEARFISH LUMBER CO PLYWOOD CLIP $0.33 STURGIS RESPONDER SUPPLY, PATCH REMOVAL AND REPLACE $8.00 SUPERIOR SANITATION LLC NOV 2023 RENTALS $1,216.00 THE UPS STORE #5137 SHIPPING FOR PD $293.32 THOMSON REUTERS WEST ONLINE SUBSCRIPTION FEES $465.03 TNEMEC CO INC EPOXOLINE LT GRAY $244.96 TRAFFIC CONTROL CORP CROSSWALK HARDWARE $578.00 TREMCO ANTI THEFT SYSTEM P CARD $141.90 TYLER TECHNOLOGIES INC TANSACTION FEES- 7/1-9/30 $8.80 TYLER UNIVERSITY VIRTUAL LEARNING AR & AP $550.00 ULINE INC STREET BROOM AND HANDLE X10 $383.93 USA TODAY RENEWAL $30.74 VANWAY TROPHY & AWARD AWARDS FOR REC CENTER $149.80 VARIOUS FUEL VENDORS FOR T FUEL FOR TRAVEL FOR PD AND FD $216.70 CLARITY TELECOM LLC 11/12-12/06 USAGE $4,773.85 VERIZON WIRELESS OCT/NOV USE $5,375.25  VESSCO INC MARLOW ROTOR WWTP $4,113.79 VISIT SPEARFISH INC BID BOARD 12/2023 $6,600.00 WALMART CAPITAL ONE PENCIL REFILLS- LEGAL PADS-ALARMCLOCK $153.02 WALMART USBS FOR POLICE DEPARTMENT $276.51 WATERTREE INC. MODBUS UPGRADE X3 $4,171.39 WESTERN COMMUNICATIONS CONNECTOR-ANTENNAS-CRIMP $117.60 WESTERN STATES FIRE PROT C ANNUAL FIRE SPRINKLER INSP $275.00 WOLFF'S PLUMBING & HEATING CORAYVAC FILTERS MOTOR POOL $381.00 WYSS ASSOCIATES, INC. ELKHORN RIDGE LIFT STATION $15,579.69 ZIEGLER, BRIAN RADIO TRAINING PIERRE FD $200.00 $415,128.14 Mayor Senden and Public Works Director Broyles thanked the snow removal crews for their work during the recent snowstorm. Work continues to plow streets and crews will be removing the windrows on Thursday. Broyles also commented that on September 5, 2023 Resolution 2023-28 authorized an application for a Bridge Improvement Grant for the Grant Street Bridge. The original plan was to apply for a bridge preservation grant but after further review, a bridge rehabilitation grant application will be more appropriate. The estimated cost of the project is near one million dollars with design being done in 2024 and construction in 2025 or 2026, if the grant is awarded. Parks and Recreation Director Ehnes noted the rocket ship structure that was being refurbished is still not to safety standards so is still being closed to use. Ehnes will continue to work with the citizen group to meet safety standards and will report on the insurance coverage during an upcoming study session. There being no further business, Clark moved, Klarenbeek seconded, and all voted to adjourn at 4:45 p.m. Dated this 27th day of December 2023. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.