City Council

Spearfish City Council Regular Session Minutes January 2, 2024 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Tuesday, January 2, 2024. Mayor Senden presided and called the meeting to order. Roll call was taken with the following members present: Clark, Jacobs, Klarenbeek, and Rath. Absent: Hodgs and Hourigan. Also present: City Attorney McDonald, Finance Officer DeNeui, Public Safety Director Rotert, Interim Public Works Director McMahon, Planning Director Kapsa, Parks and Recreation Director Ehnes, and City Engineer Mathis. All stood and recited the pledge of allegiance. Clark moved, Rath seconded, and all voted to approve the agenda as presented. No potential conflicts of interest were noted. Public Comment – At 5:31 p.m. a time for public comment was opened and closed with no comments being received. Consent Agenda – Clark moved, Jacobs seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the City Council regular session dated December 18, 2023. B. Approve the minutes of the City Council special session dated December 27, 2023. C. Approve the 2024 volunteer listing as provided. Other Items Agreement – Jacobs moved, Klarenbeek seconded, and all voted to approve the Private Hangar Gound Lease Agreement with Black Hills Hangars, LLC. Proposal – Clark moved, Rath seconded, and with Clark, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the FMG Engineering proposal for design of standard light pole footings details for the upcoming City Standards and Construction Specifications at a fixed fee cost of $5,400. License – A public hearing was opened at 5:35 p.m. to consider an application from Zac Eixenberger with Spread the Tunes for a special malt beverage (beer) license for Chinook Days on January 20, 2024, from 1:00 p.m. to 9:00 p.m. at the former Passion Play parking lot. No oral or written comments were received and the hearing was closed. Clark moved, Rath seconded, and all voted to approve the special malt beverage (beer) license. Bid Award – Klarenbeek moved, Jacobs seconded, and with Clark, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the lowest responsive and responsible bid for the Frawley Pond Dredging Project to Veit & Company, Inc. at a total amount of $393,605 with a future supplement to be approved for the streets budget. Proposal – Rath moved, Jacobs seconded, and with Clark, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the FMG Engineering proposal for surveying and preliminary drainage improvements analysis services for the East Chipmunk Gulch Drainage Improvement Planning Study at a cost not to exceed $45,620. Bill List – Klarenbeek moved, Jacobs seconded, and with Clark, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated January 2, 2024, as follows: VENDOR NAME DESCRIPTION AMOUNT AINSWORTH-BENNING INC SKY RIDGE SPORTSPLEX PH 11 PE5 $302,074.45 BLACK HILLS & BADLANDS TOURIS RENEWAL MAPS MEMBERSHIP 24 $1,509.00 BOGUE HEADLIGHT ASSEMBLY $1,238.00 CIVICPLUS, LLC 2024 HOSTING-REC CIVICREC-RENEWAL $17,300.78 DANR WASTE MANAGEMENT PR WWTP 2024 NPDES $12,500.00 EDDIES TRUCK CENTER KIT-WASTE GATE-LED-DRYER $4,339.50 HUB INTERNTL MTN STATES LT COMMERCIAL PACKAGE RENEWAL $30,141.00 SAMSON ONI-INSTIGO RETAINER FEES $4,000.00 KO SAFETY SERVICES, LLC 4 GAS MONITOR-GAS BLEND FOR FD $1,838.00 NORTHERN HILLS VENTURES IN NETWORK SERVICES JANUARY 24 $24,176.81 OPENGOV, INC 2024 SOFTWARE $37,410.00 RIVERSIDE TECHNOLOGIES INC DESKTOP MINI $829.00 SANITATION PRODUCTS SENSOR GARBAGE TRUCK $1,603.55 SD ASSOCIATION OF CODE ENF CODE ENFORCEMENT DUES $75.00 SD GOVERNMENTAL FINANCE OF FO MEMEBERSHIP DUES $160.00 SD POLICE CHIEF'S ASSOC MEMBERSHIP DUES X 3 $200.00 SDML SDML 2024 MEMBERSHIP DUES $7,900.48 SDML WORKERS COMPENSATION 2024 RENEWAL BILLING $143,250.00 UNITED STATES POSTAL SERV BULK POSTAGE REFILL JANUARY 2024 $10,310.00 VISIT SPEARFISH INC ALLOCATION, BID BOARD, COST SHR $133,750.00 WESTERN HILLS HUMANE SCTY SEMI ANNUAL KENNEL CONTRACT $6,000.00 $740,605.57 Added or Adjusted Wages: The following are effective 12/24/2023 unless noted otherwise: CDL Employee name Position Wage Stipend Effective Date Addison, Jade code enforcement officer $24.73 Alberts, Lee mechanic $35.82 $3.00 Alderman, Daryl recreation facility maintenance supervisor $33.26 Anderson, Cole parks maintenance and forestry technician $24.73 $3.00 Ash, Dylan communications officer $22.41 $2.00 Baker, Dalton water/wastewater utility operator III $29.40 $3.00 Ball, Amber communications officer $21.86 $2.00 Bardsley, Jeffrey parks maintenance and forestry technician $24.13 $3.00 Barrie, Michael public service superintendent $39.54 $3.00 Beach, Jonathan water/wastewater utility operator I $21.86 $3.00 Beal, Scott animal control officer/parking attendant $21.33 Beert, Logan customer service assistant - pt $17.08 Black, Karsyn police officer $31.66 Block, Dion street technician $24.13 $3.00 Bowers, Eric janitorial laborer - pt $11.20 Bradley, Hunter police officer $34.09 Brosnahan, Dawn recreation facility maintenance technician $22.41 Broyles, Nicholas public works director $54.50 Buff, Darryl solid waste operator $22.97 $3.00 Bull, McKenzie recreation assistant - pt $17.08 Burtzlaff, Miles water/wastewater utility superintendent $43.64 $3.00 Bush, Dustin police sergeant $40.53 Bussiere, Erica administrative assistant $23.54 Caiati, Taylor fitness & aquatics coordinator $27.30 Caul, Lily customer service assistant $17.08 Cormier, Kaylee recreation assistant $17.94 Culver, Jansen mechanic $26.63 $3.00 Damberg, Brittany customer service assistant - pt $17.50 Dean, Boyd assistant chief of police $60.16 Deaver, Scott fire chief $48.17 DeNeui, Michelle finance officer $58.69 DeNoma, Stephanie library page - pt $14.02 Dittus, Dean parks facilities maintenance tech - pt $19.32 Drapeaux, Austin police officer $32.45 Drew, Kadyn project inspector $34.95 Ecker, Jaymia assistant planning director $39.54 Eddie, Jim parks maintenance and forestry technician $24.13 $3.00 Eddy, Travis wildland engine boss/firefighter $30.13 $3.00 Ehnes, Tyler parks and recreation director $53.17 $3.00 Evridge, Bob wastewater treatment superintendent $54.50 $3.00 Falkner, Angie accounting specialist $27.30 Fox, Shawn police detective $37.63 Freed, Michele administrative coordinator $24.13 Frerer, Caleb police officer $34.95 Funk, Sam police officer $34.09 Gallagher, Caleb parks maintenance and forestry technician $22.41 $3.00 Gengler, Paula executive assistant $27.98 Gose, Kevin traffic signal technician - pt $31.66 Granbois, Darrell solid waste operator - pt $24.13 $3.00 Granbois, Darrell water/wastewater service worker - pt $22.41 $3.00 Hafner, Dennis building inspector $36.71 Hansen, Petra customer service assistant - pt $17.08 Hanson, Dean public works technician $25.35 $3.00 Hargens, Gary facility maintenance superintendent $38.57 Havemeier, Kenneth solid waste operator $22.97 $3.00 Heiting, Barbara recreation front desk/concessions coordinator $24.13 Herring, Janet recreation facility maintenance technician $22.41 Hoffman, Nancy special events assistant $25.35 Hoffman, Sarah janitorial laborer - pt $11.20 Hofmann, Steven police sergeant $48.17 Hoyle, Brian facility maintenance tech $20.30 Hughes, Dayla customer service assistant - pt $17.50 Hunt, Bradly wastewater treatment operator III $27.98 $3.00 Jacobsen, David street technician $22.41 $3.00 Jensen, Chris shop/fleet foreman $27.98 $3.00 Johannesen, Joel solid waste operator $24.13 $3.00 Johnke, Gordon facility maintenance technician $20.30 Johnson, Brad police corporal $33.26 Jones, Riley building official $54.50 Kaitfors, Stephanie assistant library director $32.45 Kapsa, Marlo planning director $51.88 Kindsfater, Katie communications officer - pt $22.41 $2.00 King, Greg hydroelectric plant operator - pt $25.98 $3.00 Kostur, Lee Ann library assistant - pt $18.85 Krogstad, James rubble site lead operator $19.80 LeRoy, William parks, maintenance and forestry tech $21.86 $3.00 Lillehaug, Gary hydroelectric plant technical advisor - pt $49.38 Lolley, Dawn communications officer $24.73 $2.00 Mathis, Jodi human resources director $53.17 Mathis, Kyle city engineer $68.07 McDonald, Ashley city attorney $63.21 McDonald, Rex parks maintenance and forestry superintendent $37.63 $3.00 McMahon, Adam interim public works director $57.26 12/31/2023 McMahon, Adam assistant public works director $54.50 Merchen, Alex police officer $30.89 Miller, Tanner street technician $22.97 $3.00 Monnens, Shayna librarian $30.89 Musonda, Ebony recreation assistant - pt $17.50 Nelson, Austin facility maintenance technician - lead $24.13 $3.00 Nenstiel, Gina communications officer $21.86 $2.00 Nicholas, Nicolle water/wastewater utility operator III $27.30 $3.00 Nordsven, Shane Solid Waste Operator $21.86 $3.00 1/2/2024 Palmer, Woodrow wastewater treatment operator II $25.98 $3.00 Pitman, Cassie accounts payable/cemetery coordinator $24.13 Plocek, Richard rubble site operator - pt $20.81 Powell, Jennifer administrative coordinator $33.26 Price, Jim recreation facility maintenance technician $18.45 12/4/2023 Price, Jim recreation facility maintenance technician $18.85 Rauterkus, Brett recreation facility superintendent $39.54 Reiling, Bob floodplain administrator $36.71 Richards, Edward mechanic - pt $29.40 $3.00 Rosenau, Samantha police sergeant $37.63 Rotert, Patrick public safety director $75.13 Rovere, Tayler wastewater treatment operator II $26.63 $3.00 Ruvolo, Dustin police officer $32.45 Schlinkert, Celeste library assistant - pt $20.30 Shinabarger, Richard street technician $24.73 $3.00 Smith, Collin police lieutenant $39.54 Smith, Troy hydroelectric operator $27.30 $3.00 Spindler, Adam assistant city engineer $53.17 Sprigler, Kayla administrative coordinator $26.63 Stulken, Tom librarian $27.98 Sundberg, Amy library assistant - pt $19.80 Swanson, Carrie library page - pt $14.02 Swisher, Kaija records manager - public information officer $27.98 Symonds, Jared street technician $22.41 $3.00 Tieszen, Benjamin hydroelectric plant superintendent $40.53 Torres, Saul police officer $30.89 Tyler, Angelica assistant finance officer $39.54 Ulmer, Brian plumbing/mechanical inspector $33.26 Vinton, Brian communications supervisor $31.66 $2.00 Visser, Carlie library page - pt $14.02 Vosburg, Brian communications officer $22.97 $2.00 Votroubek, Stephanie group fitness instructor $19.32 Walno, Reece police officer $31.66 Walters, Trent project engineer $49.38 Weatherstone, Ralph rubble site operator - pt $19.80 Wetz, Kayla recreation & campground coordinator $29.40 Wilde, Amber library director $48.17 Williams, Mark wastewater treatment operator III $36.17 Williams, Scott water/wastewater utility operator I $23.54 $3.00 Woodroof, Justin water/wastewater utility operator III $29.40 $3.00 Woods, Christopher police corporal $34.09 Xu, Alex communications officer $21.86 $2.00 Ziegler, Brian deputy fire chief $38.57 Zimmerman, Tyler parks recreation and forestry technician $23.54 $3.00 Elected Officials Annually Senden, John Mayor $27,191.84 Senden, John Mayor additional duties (absence administrator) $71,011.20 Clark, Marty Council Member $13,937.04 Hodgs, Dan Council Member $13,937.04 Hourigan, Scott Council Member $13,937.04 Jacobs, Pam Council Member $13,937.04 Klarenbeek, Larry Council Member $13,937.04 Rath, Ariana Council Member $13,937.04 Interim Public Works Director McMahon noted an additional proposal for installing underground electrical lines for the Elkhorn Ridge Lift Station was obtained from Mainline Contracting. During the December 18, 2023, City Council regular session two proposals were reviewed to accommodate the lift station installation by moving the power lines. Option A was to temporarily move the electrical lines for $63,276.84. Option B was to permanently move 1,600 feet of electrical lines to underground for $377,241.22. At that time the council voted to move forward with the temporary move of the electrical lines. Upon further conversation with the contractor Option C has been received to permanently move approximately 900 feet of the electrical lines underground, for $279,039.62. No motions were made, and staff will continue with the December 18, 2023, action to temporarily move the electrical lines. There being no further business, Clark moved, Rath seconded, and all voted to adjourn at 5:47 p.m. Dated this 2nd day of January 2024. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.