City Council

Spearfish City Council Regular Session Minutes May 6, 2024 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, May 6, 2024. Mayor Senden was present and called the meeting to order. Roll call was taken with the following members present: Clark, Hodgs, Hourigan, Jacobs, Klarenbeek, and Rath. Also present: City Attorney McDonald, Finance Officer DeNeui, Public Safety Director Rotert, Public Works Director McMahon, Parks and Recreation Director Ehnes, and City Engineer Mathis. All stood and recited the pledge of allegiance. Agenda – Rath moved, Jacobs seconded, and all voted aye to approve the agenda. No potential conflicts of interest were noted. Public Comment – At 5:33 p.m. a time for public comment was opened. Jim Gynn with From the Hills Medical Cannabis, reminded the council that they are the next business on the lottery award list for a second license. He extended an invitation to all council members to stop by and see their facility, which has received positive comments for their commitment to patients as well as their cultivation process. Gynn also wanted the council to know that they are a local business with a proven record of performance. The public comment period was closed at 5:35. The Mayor and council members took time to thank Council Member Hodgs for his nine years of dedicated service and let him know that he will be missed. The Mayor presented Hodgs with an award for his years of service. Adjournment of the Old Council – Hodges moved, Hourigan seconded, and all voted aye to adjourn the Old City Council meeting. Administer Oath of Office – Finance Officer DeNeui administered the Oath of Office to Jamie Hafner, Scott Hourigan, and Pam Jacobs. Reconvene as Newly Elected Common Council – Klarenbeek moved, Hourigan seconded, and all voted aye to reconvene as the Newly Elected Common Council at 5:39 p.m. Roll call was taken with the following members present: Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath. No potential conflicts of interest were noted. Consent Agenda – Clark moved, Rath seconded, and all voted aye to approve the consent agenda as follows: A. Approve an application for Allison McDaniel with Spearfish Creek Wine Bar for a special on-sale wine license for the Canyon Acoustic Series each Wednesday beginning June 12 through July 31, 2024, from 5:30 p.m. to 8:30 p.m. at the City Park Bandshell. B. Approve the minutes of the City Council regular session dated April 1, 2024. C. Approve minutes of the City Council regular session dated April 15, 2024. Other Items Reduction in Building Permit Fees – Klarenbeek moved, Clark seconded, and all voted aye to approve a 35% reduction in associated building permit fees and letter of support for the Peak View Apartments, Phase 2, under the SD Housing Development Authority’s Low Income Housing Tax Credit Plan. Street Lighting Request – City Engineer Mathis informed the council that a request for access lighting and no street lighting had been granted in the past to the Top Shelf Subdivision. Staff recommends that this request be granted as well. Hourigan moved, Rath seconded, and all voted aye to approve Countryside Subdivision Phase G3 Developer request for no street lighting. Public Improvements – Mathis let the council know that all but $155,000 in public improvements have been completed at Bella Rose Drive. A bond for 150% of that cost will be coming. Due date for completion of the improvements has been set for July 15, 2024. Staff recommends that this dedication and acceptance be approved. Klarenbeek moved, Jacobs seconded, and all voted aye to approve the Dedication and Acceptance of Public Improvements for Bella Rose Drive. Public Hearing – A public hearing to consider an application by Jared Lueders for the transfer of a retail (on-off sale) malt beverage & SD farm wine license from Spearfish Adult Softball located at 1200 University to Spearfish Adult Softball located at 6607 E. Colorado Blvd was opened at 5:48 p.m. and closed with no comments received. Clark moved, Rath seconded, and all voted aye to approve the transfer. Financial Statements – Klarenbeek moved, Jacobs seconded, and all voted aye to approve the 2023 Preliminary Financial Statements. Abatement – Clark moved, Hourigan seconded, and all voted aye to approve a 12-month abatement for correction to property value to remove structure from bare lot parcel #32470-0030- 240-00 for 2023 assessed value of $274,590. Sky Ridge Sportsplex MOU – Clark moved, Rath seconded, and all voted aye to approve a Memorandum of Understanding (MOU) with Spearfish Youth Softball and Baseball Association for use of Sky Ridge Sportxplex. Sky Ridge Sportsplex MOU – Rath moved, Hourigan seconded, and all voted aye to approve an MOU with Spearfish Adult Softball Association for use of Sky Ridge Sportsplex. Sky Ridge Sportsplex Sponsorship Agreement – Jacobs moved, Hourigan seconded, and all voted aye to approve a Sponsorship Agreement with Black Hills State University for sponsorship of the East Parking Lot at Sky Ridge Sportsplex. Sky Ridge Sportsplex Sponsorship Agreement – Rath moved, Jacobs seconded, and all voted aye to approve a Sponsorship Agreement with Black Hills Pioneer for In-Kind Advertising Sponsorship at Sky Ridge Sportsplex. Resolution 2024-05 – Clark moved, Jacobs seconded, and all voted to approve Resolution 2024-05 – Resolution to Declare Certain Personal Property Surplus. This resolution had a prior publication date of May 10, 2024. Reject Bid – Clark moved, Rath seconded, and all voted to reject all bids received for the 2024 Manhole Replacement project. Public Works Director McMahon noted the project work will be done with the 10th Street Project in 2025. Bill List – Klarenbeek moved, Jacobs seconded, with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated May 6, 2024. VENDOR NAME DESCRIPTION AMOUNT A & L CONTRACTORS LLC MAIN ST EAST ALLEY WATERMAIN $62,194.76 ALLSTATE PETERBILT CO WIPER ASSY-MOTOR $536.82 AMAZON CAPITAL SERVICES RESTOCK PAPER-CABINETS-DRILL $4,798.39 AMERICAN ENGINEERING MAIN ST EAST ALLY WATER MAIN $925.00 AMICK SOUND INC WALL SHELF-HANDHELD SET PD $2,620.00 ASH, DYLAN TRAVEL REIMBURSEMENT TRAINING $314.86 AUSCAR X SNOW REMOVAL REC CENTER $2,530.62 BAKER & TAYLOR BOOKS FOR LIBRARY $2,005.47 BEE WELL CONCESSIONS FOR REC CENTER $134.40 BELLE FOURCHE LANDFILL TIPPING FEES MARCH $27,003.42 BEST WESTERN BLACK HILLS PLANNING DIRECTOR STAY $77.00 BLACK HILLS ENERGY MAR/APR 2024 $29,498.07 BIERSCHBACH WOOOD STAKE-STRAW-GRAVEL $2,694.50 BLACK HILLS CHEMICAL CORP SUPPLIES-BAR ASSY-BATTERY VAC $4,365.26 BLACK HILLS PIONEER WEB AD HILLS HAPPENINGS $500.66 BOMGAARS SUPPLY INC GRINDERS-BATTERY-SHELVING $3,699.03 BUILDERS FIRSTSOURCE INC RECEIP 12IN 5TPI $21.99 AINSWORTH AUTO PARTS LLC BELT TENSIONER FORD $96.14 CONSOLIDATED ELECTRICAL TIMER-FUSE-CONDUIT-WIRE-WIFI CMP $1,291.93 CENGAGE LEARNING BOOKS FOR LIBRARY $235.86 TMT INC GREEN EARTH ENZYME CLEANER $229.26 CHRISTOPHERSON, NANCY APRIL 9TH 2024 ELECTION HELP $175.00 CLAUSEN WOOD PRODUCTS 30 BUNDLES OF FIREWOOD CAMP $105.00 DG INVESTMENT INTER REC CENTER VIDEO SYSTEM $4,638.08 CREEKSIDE DEVELOPMENT MARCH 24 TIF4-APR 24 $14,675.04 DAKOTA PUMP INC LIFT STATIONS UPDATE LIFT CONT $19,624.38 DEMCO INC SLOPING SHELF $675.74 DIVISION OF MOTOR VEHICLES TITLE & REGISTRATION x 3 $68.40 DAKOTA REDI-MIX, INC CO BLVD SWR UPSIZE PH1 PE4 $107,348.04 EDDIE'S TRUCK CENTER INC STRAP FUEL TANK AND FILTER $360.92 ELKHORN RIDGE @ FRAWLEY MARCH 24 TAX INCREMENT DUE $34,102.52 FARM BOY SERVICES LLC UPDATE CALIBRATION AT FIRE DEP $260.00 BDG INC WATER SUCTION LINE-BOOM HOSE $6,280.80 FREED, MICHELE DAY OF EXCELLENCE REIMB $71.50 VIEHAUSER ENTERPRISES LLC WELFARE CHECK-PADLOCKS- $141.00 THE GLASS SHOP INSTALL TWO MIRRORS AT REC $1,509.00 HARGENS, JANET APRIL 9TH 2024 ELECTION HELP $37.75 HAWKINS INC CHLORINE CYLINDERS $11,457.16 HDR ENGINEERING INC SKY RIDGE SPRTS-UPSIZE PH 1-FENCE $49,193.16 HEISLER HARDWARE WHITE PAINT-HOSE KIT-COUPLERS $1,022.49 HEMEYER ENTERPRISES INC R&R CURB AND INSTALL ADA PANEL $2,857.14 HILLS INTERIORS INC CARPET AND CARPET CLEANER $5,799.31 HORSLEY SPECIALTIES, INC. REMOVE DISPOSE OF TRANSITE $7,300.00 INGRAM LIBRARY SERVICES MATERIALS FOR LIBRARY $648.34 JACKSON, TRISTYN FITNESS INSTRUCTOR APRIL 24 $75.00 JERRYS TRANSMISSION SERVIC SIDE GLASS HEATED- FIRE DEPT $872.29 TODD EMERY COLLINS JET SEWER LINE-REC CENTER $1,300.00 JORGENSEN, JOE APRIL 9TH 2024 ELECTION HELP $247.85 KEYSTONE RIDGE DESIGNS MEMORIAL BENCHES $2,727.00 KNECHT HOME CENTER INC MAGNETIC HOOKS-DESK COUNTERS $4,332.92 KRUSKAMP, KATHY APRIL 9TH 2024 ELECTION HELP $200.00 LAUGHLIN, LORI APRIL 9TH 2024 ELECTION HELP $216.00 LAWRENCE COUNTY AUDITOR ELECTION 4-9-24 $619.41 LIU - LASTING IMPRESSIONS JADE GLASS MOUNT- COUNCIL MEM $65.00 MCKIRDY-WILSEY, EMMA ZUMBA FITNESS INSTR APRIL $42.00 MONTANA-DAKOTA UTILITIES 3/7/2024-4/5/2024 GAS USAGE $6,482.37 MEAD & HUNT, INC. TERMINAL DESIGN AIRPORT $37,383.69 MEREDITH SERVICES CO INC HILLCREST CULVERT-WATERMAIN $85,721.18 MILLBORN SEEDS INC GRASS SEED PARKS, CEMT, CMP $1,260.00 MOTION INDUSTRIES INC TAPER BUSH REDUCER WWTP $7,174.88 MOWELL, SHERRY APRIL 9TH 2024 ELECTION HELPER $225.00 NEUMILLER, SUSANNE APRIL 9TH 2024 ELECTION HELPER $25.00 NORTHERN HILLS VENTURES 0365 LICENSES AND NTWRK SUPPORT $24,468.97 KENNEDY ENTERPRISES USED TIRE FOR WWTP $35.00 NORTHERN HILLS EXCAV EXCAVATION FOR W/S DEPT $6,556.80 ONE TIME VENDORS THE DETAIL SHOP: PD TINT $1,452.65 PETTY CASH APRIL PETTY CASH REIMB $133.59 QUIK SIGNS INC SIGNS FOR GOVT BUILDING-PARKS-WP $2,522.61 REED, THERESA DAWN CLEAN DOWNTOWN RESTROOMS APR $450.00 ROLANDO PRINTED SPECIAL BLUE SIGN FOR REC CENTER $46.32 ROSENAU, SAMANTHA REIMB FOR CONFERENCE $174.00 THOMAS W NICHOLS JAN-MAR 2024 AIRPORT COMP SUPPORT $180.00 RYEDOODLE BOARDING/TRNG BOARD DAVOS $190.00 SANITATION PRODUCTS-EFTVE 450 GALLON RE STOCK X40 $29,500.00 SOUTH DAKOTA ONE CALL MESSAGE FEES FOR MARCH 2024 $130.20 SHERWIN WILLIAMS CO PAINT AND MATERIALS $170.70 SKAVANG, ERIC APRIL 9TH 2024 ELECTION HELPER $227.44 SKY RIDGE DEV, LLC CLOSING ON 101 & 102 AURORA AVE $6,000.00 SPEARFISH AUTO SUPPLY BATTERIES-FILTERS-BRAKE PADS $5,397.91 SPEARFISH LUMBER CO SAKRETE CONCRETE MIX $324.87 STEC'S INNOVATIVE SAFETY S REWARDS SHIPPING $133.74 STRUCTURAL DYNAMICS, LLC CONSTRUCTION SKY RIDGE MAINT $653.60 SUPERIOR SANITATION LLC MARCH RESTROOM RENTALS $960.00 TACTICAL SOLUTIONS TRAUMA PAD-CARRIER-USARMOR $1,909.41 PRODUCTIVITY PLUS ACCOUNT LATCH, SLAM KIT $97.67 TRANSOURCE TRUCK & EQUIP DIRT SHOE FOR STREETS DEPT $1,035.68 US BANK BOND PAY #7 & REC CENTER BOND $419,363.75 US BANK GLOBAL CORP TRUST SALES TAX REV BOND PMT 5 $111,600.00 US BANK NATIONAL ASSOCIATI SRF CLEAN WATER GOLLIHER TNK $91,072.41 CITY OF SPEARFISH 3/31-4/30 CITY UTILITIES $10,518.09 VISIT SPEARFISH INC BID BOARD ALLOCATION $18,750.00 WALMART CAPITAL ONE HARDBOARD-CLIP-LEGAL PADS $175.41  WHITE'S QUEEN CITY MOTORS SENSOR PACKAGING $199.38 WILLIAMS & ASSOCIATES BANDSHELL $6,495.00 TOTAL $1,304,019.00 April 2024 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $9,171.11 1.02% $8,491.72 679.39 1.21% City Administrator 11,832.92 1.32% 9,971.64 1,861.28 1.42% City Attorney 12,321.59 1.37% 10,113.60 2,207.99 1.44% Finance 32,311.46 3.59% 25,453.63 6,857.83 3.63% Human Resources 10,485.90 1.17% 8,507.20 1,978.70 1.21% Gov't Bldgs 23,858.99 2.65% 17,789.94 6,069.05 2.54% Engineering 32,790.76 3.65% 27,619.68 5,171.08 3.94% Public Safety Admin 27,309.45 3.04% 21,047.64 6,261.81 3.00% Police 186,623.53 20.75% 151,877.04 34,746.49 21.65% Fire 20,118.11 2.24% 17,048.40 3,069.71 2.43% Bldg Inspection 26,160.22 2.91% 19,915.21 6,245.01 2.84% Streets & Snow 102,728.93 11.42% 78,694.40 24,034.53 11.22% Cemetery 5,276.32 0.59% 3,935.21 1,341.11 0.56% Animal Control 4,933.53 0.55% 3,412.80 1,520.73 0.49% Recreation/Aquatic 68,413.44 7.61% 53,168.09 15,245.35 7.58% Parks 48,036.68 5.34% 36,686.91 11,349.77 5.23% Library 36,392.85 4.05% 28,561.79 7,831.06 4.07% Plan & Zone 20,815.55 2.31% 17,608.59 3,206.96 2.51% Motor Pool 23,635.26 2.63% 17,947.42 5,687.84 2.56% Wildland Fire 14,203.77 1.58% 5,545.14 8,658.63 0.79% Police Comm 47,387.13 5.27% 36,097.92 11,289.21 5.15% Water 26,901.99 2.99% 20,420.90 6,481.09 2.91% Electric Production 19,494.01 2.17% 15,365.14 4,128.87 2.19% Sewer 20,511.18 2.28% 15,688.89 4,822.29 2.24% WWTP 38,297.17 4.26% 29,559.37 8,737.80 4.21% Airport -599.93 -0.07% 0.00 -599.93 0.00% Solid Waste 29,764.72 3.31% 21,016.57 8,748.15 3.00% Campground 27.21 0.00% 0.00 27.21 0.00% Totals $899,203.85 100.00% $701,544.84 $197,659.01 100.00% Banking Fees March 75.58 Credit Card Fees March 9,138.90 Grand Total $908,342.75 Added or Adjusted Wages: Employee Position Wage Stipend Effective Date Caron, Sarah Assistant Public Works Director $55.87 05/07/2024 Fox, Shawn Police Sergeant $39.54 04/14/2024 Koelbel, Kevin Planning Director $57.26 $7,500 06/03/2024 Relocation Havemeier, Ken Airport Technician n/c n/c 04/14/2024 Pich, Terese Customer Service Assistant PT $16.66 04/16/2024 Hargens, Gary Facility Maintenace Superintendent $40.53 3/17/2024 Ecker, Jaymia Interim Planning Director $47.00 3/3/2024 Walters, Trent Interim Asst. Public Works Director $51.88 2/4/2024- 5/11/24 Hafner, Dennis Building Inspector (two + certificates) $38.57 4/14/2024 Larson, Abbey Staff Engineer $41.54 5/20/2024 Jones, Sunee Project Inspector – Engineering $34.95 5/20/2024 Banek, Jesse Project Inspector – Public Works $35.82 4/28/2024 Beach, Jonathan Water/Wastewater Utility Operator II $22.97 $3.00 4/28/2024 Seasonal Employees Kelly, Madeline Lifeguard/WSI $16.50 5/6/2024 Sandt, Adam Campground Groundskeeper $16.00 5/6/2024 Edwards, Isabella Lifeguard $15.50 5/6/2024 Sillanpaa, Audrey Lifeguard/WSI $16.00 5/6/2024 Hoon, Danira Lifeguard/WSI $16.00 5/6/2024 Price, Kayla Cemetery Summer Laborer $16.00 5/6/2024 Eriksen, Nathaniel Cemetery Summer Laborer $16.00 5/6/2024 Ebling, Phoebie Spectator Recreation Summer Laborer $16.00 5/6/2024 Ostler, Wyatt Cemetery Summer Laborer $16.50 5/6/2024 Albrecht, Lauren Lifeguard/WSI $16.00 5/6/2024 Krueger, Jacob Parks Maintenance and Forestry Summer $17.00 5/6/2024 Laborer Johnson, Morgan Lifeguard/WSI $16.00 5/6/2024 Wilde, Mason Lifeguard $15.50 5/6/2024 Bohanon, Gavin WWTF Summer Laborer $16.00 5/6/2024 Hayes, Iviana Lifeguard/WSI $16.00 5/6/2024 Election of City Council Officers 1) Clark moved and Klarenbeek seconded, to nominate Jacobs as Council President. All voted aye to approve Jacobs as Council President. 2) Rath moved and Klarenbeek seconded, to nominate Clark as Council Vice President. All voted aye to approve Clark as Council Vice President. Cannabis Dispensary License Discussion – City Attorney McDonald will prepare a draft ordinance for the council to review at the next Study Session. The ordinance will address adding a second cannabis dispensary license and updates to the current lottery system of awarding dispensary licenses. Departmental Discussion – Parks and Recreation Director Ehnes stated that six more sponsorships for the Sky Ridge Sportsplex are in negotiations. A pool agreement with BHSU will be forthcoming. Mathis mentioned that the DOT Exit 8 Recreation Path construction will begin in mid-June. There being no further business, Hourigan moved, Hodgs seconded, and all voted to adjourn at 6:15 p.m. Dated this 6th Day of May, 2024. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.