City Council

Spearfish City Council Regular Session Minutes June 17, 2024 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, June 17, 2024. Mayor Senden was present and called the meeting to order. Roll call was taken with the following members present: Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath. Absent: none. Also present: City Attorney McDonald, Finance Officer DeNeui, Public Safety Director Rotert, Public Works Director McMahon, Planning Director Koelbel, Parks and Recreation Director Ehnes, and Assistant Planning Director Ecker. All stood and recited the pledge of allegiance. Agenda – Klarenbeek moved, Rath seconded, and all voted aye to approve the agenda as presented. No potential conflicts of interest were noted. Public Comment – At 5:32 p.m. a time for public comment was opened. Resident Hope Henley spoke on the recent traffic accident on Colorado Boulevard. No further comments were received and the time for public comment was closed at 5:34 p.m. Consent Agenda – Clark moved, Hourigan seconded, and all voted aye to approve the consent agenda as follows: A. Approve the minutes of the June 3, 2024, City Council regular session. B. Approve the treasurer’s report dated May 30, 2024. C. Add Katelyn Dale and Kori Keil to the 2024 library volunteer list. D. Approve the application from Nonna’s Kitchen for a special on sale liquor license for a wedding on August 17, 2024, from 4:30 p.m. to 9:30 p.m. at the Tretheway Pavilion. Other Items Sponsorship Agreement – Jacobs moved, Klarenbeek seconded, and all voted to approve the Sponsorship Agreement with Black Hills Oral Surgery for the sponsorship of a shade structure in the amount of $7,500 for ten years. Ordinance 1390 – Jacobs moved, Rath seconded, and all voted to approve the first reading of Ordinance 1390 – An Ordinance Amending Appendix A – Zoning of the Revised Ordinances of the City of Spearfish by Zoning Certain Property. (Eastside Acres, 6025 E. Colorado Blvd. change zoning from Ag to C-1) Final Plat – A public hearing was opened at 5:42 p.m. to consider the final plat of Tract M1-A located north of the intersection of Oliver Street and McGuigan Road within the extraterritorial subdivision jurisdiction. No oral or written comments were received and the hearing was closed. Clark moved, Hafner seconded, and all voted to approve the final plat of Tract M1-A. Change Order – Rath moved, Jacobs seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve Change Order #1 for the East Low Zone Water System Improvement – Schedules B/C/D, a decrease of $40,000 and adding 119 calendar days to the substantial completion date, move to October 17, 2025, and ready for final payment date of November 14, 2025. Bid Award – Rath moved, Jacobs seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to award the lowest responsive and responsible bid for the 2024 Sanitary Sewer CIPP Lining project to Municipal Pipe Tool Company for the Base Bid (cured-in- place pipe) with consideration of Alternate B (lateral service grouting) with a total unit price bid amount of $444,420.05. Final Completion – Klarenbeek moved, Clark seconded, and all voted to approve the Certificate of Final Completion and Acceptance for the Woodlands Loop Culvert and Road Replacement project. Final Project – Clark moved, Hafner seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the final under/over Change Order #1 for the Frawley Pond Dredging project for a net increase of $9,705 (2.47%), final project cost of $403,310, and approve the Certificate of Final Completion and Acceptance setting May 27, 2024, as the final completion date. Change Order – Rath moved, Hafner seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve Change Order #3 for the Colorado Blvd Sanitary Sewer Upsize Phase 1 project with a net increase of $145,599 (7.99%). Bill List – Clark moved, Hourigan seconded, with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated June 17, 2024. VENDOR NAME DESCRIPTION AMOUNT 12TWENTY FOR EMPLOYERS JOB POSTING FOR POLICE DEPT $190.00 3RD DEGREE SCREENING INC BACKGROUND CHECKS $55.00 911 SUPPLY PD PANTS AND SHIRTS AND TIES $3,219.56 A & B BUSINESS INC PLOTTER MAINT PLAN- COPIER LEASE $2,819.43 A & B WELDING SUPPLY CO CYLINDER RENTAL-GRIND WHEELS $383.88 A & J SUPPLY ROUND TUBE-MATERIALS FOR SHOP $261.20 IRON OUTFITTER WASTE SERVI SHREDDING OF BULK PAPER $35.76 ABBY DUNKLEY KRUM MAY 2024 YOGA $52.50 ADOBE INC. ACROBAT PRO SUBS X16 $398.62 ADVANCED BUILDERS INC CONFERENCE ROOM RENOVATION $4,030.62 ADVANCED POLICE CONCEPTS, COURSE REGISTRATION $279.00 AINSWORTH-BENNING INC ADA VIEWING PAD BANDSHELL $6,230.77 ALAMO CAR RENTAL CAR RENTAL FD TRAINING $1,479.54 ALLSTATE PETERBILT CO SHOCK ABSORBER $252.59 ALPINE IMPRESSIONS T SHIRTS FOR SEASONALS $683.00 DILLY PRINTS, LLC SHIRTS FOR CAMPGROUND $530.50 AMAZON CAPITAL SERVICES LAMINATOR-LIBRARY SUMMER CRAFTS $1,700.78 AMERICAN RED CROSS FIRST AID-LIFEGUARD RECERTS $1,420.00 AMERICAN SWAG MENS FULL ZIP SWEATER/COATS $1,725.90 AMERICINN POLICE DEPT LODGING $1,037.94 ARBYS SPEARFISH MAYOR LUNCH WITH PW DIREC $21.63 BAKER & TAYLOR BOOKS FOR LIBRARY $998.47 BARBACOAS BURRITOS BURRITOS FOR POLICE WEEK $421.60 BECK'S NURSERY CORP TREES FLOWERS AND PLANTS $1,270.80 BEST WESTERN LODGING FOR TRAINING ELECTRIC $337.12 BLACK HILLS ENERGY APRIL/MAY 2024 $15,823.49 BHSU MAYOR LUNCH WITH PW DIRECT $21.40 BIERSCHBACH SEAL AND SEALER SOLVENT $2,002.90 BLACK HILLS CHEMICAL CORP DRAIN CLEANER-DISPENSER-SQUEE $5,870.17 BLACK HILLS LIBRARY CONSOR CAFE SUBSCRIPTION $91.78 BLACK HILLS PIONEER COMMUNITY PAGES 2024-MAY LEGALS $932.27 BLACK HILLS REAL ESTATE PH SAWMILL LISTING PHOTOS $250.00 BLUEBEAM INC REGISTRATION B/D $900.00 BUILDERS FIRSTSOURCE INC WOOD FOR PARKS DEPT $324.99 BUTLER CAT- EFT ONLY LOADER $49,855.56 BUTTE ELECTRIC COOP 3/27-4/27 2024 $46,986.70 BUTTE ELECTRIC COOPERATIVE POLES EMERGENCY SIREN AND INSTA $9,487.01 VISUAL WORKS INC ONLINE RESERVATIONS APRIL 24 $854.00 CASH-WA DISTRIBUTING CO CONCESSIONS FOR WATER PARK $4,662.52 CBH COOPERATIVE MAY 2024 FUEL $41,585.80 CONSOLIDATED ELECTRICAL DI LED PH CONTROL-COUPLING-COND $431.99 CENGAGE LEARNING BOOKS FOR LIBRARY $147.73 CENTURYLINK INC AIRPORT MAY CHARGES $530.24 CHEWY FOOD FOR K9 DAVOS $121.58 CLAUSER MACHINE WORKS THREAD IN POST REC CENTER $84.00 CLEAN FREAK CAR WASH APRIL 2024 CAR WASH $46.80 CLIMATE CONTROL SYSTEMS & BEARING PUMP WATERPARK-CITY H $4,382.07 COCA-COLA BOTTLING CO COFFEE AND WATERPARK CONCES $3,185.50 CLW INC COPIES FOR MANHOLE RPLC $191.55 CORE & MAIN LP SENSUS CAM AND HEAD BOLTS $7,767.02 CULLIGAN SOFT WATER CORP WATER FOR WWTP $72.00 BEGG BOROUGH STEEL LLC MOWER HEAD-HARNESS-CUTTER BLD $1,310.93 DEMCO INC BOOK JACKET COVERS-PLASTIC $387.13 DINGES FIRE COMPANY FIRE GLOVES RESTOCK $1,420.54 ZW USA INC DOG WASTE ROLL $931.08 DOMINO'S PIZZA PIZZA FOR REC CENTER AND DARE PR $291.51 DAKOTA REDI-MIX, INC SKY RIDGE PHASE 2 PE 14 $94,339.83 EAGLE AVIATION INC HEADSET ADAPTER-PUSH TO TALK $478.36 ECOLAB PEST ELIMINATION PEST CONTROL CITY HALL-REC CENT $571.02 ENERGY LABORATORIES INC WATER TESTING WWTP $3,336.00 ENERSPECT BLEEDING CONTROL KITS $1,974.25 ENTENMANN-ROVIN BADGES-LEATHER CASES $595.50 ET SPORTS, LLC NUT LUG-STUD WHEEL $47.92 FEDEX PD SHIPPING $18.07 FIB-AP PURCHASE CARDS MAY 2024 P CARD $183,539.83 $0.00 LIFEMEASURE LLC FISH WINDO CITY HALL WINDOW CLEANING $1,675.00 SEON SYSTEMS SALES INC WASTE APP NOV-MAY 2024 $5,724.66 FMS SOLUTIONS RIFLE MOUNT AND ACCESSORIES $914.95 TODD GINSBACH- G ARROW LIV DEER PICK UP MAY 2024 $225.00 GALLS LLC NAMEPLATES-BUCKLES-LETTERES FOR $202.46 VIEHAUSER ENTERPRISES LLC MASTER KEYS-SKY RIDGE $504.74 GOULD, DONALD F FIX CITY TRUCK SEAT $40.00 GUNDERSON, PALMER,NELSON GENERAL FILE $500.00 GRAINGER INC HOUR METER WWTP-SAFETY GLASSES $921.68 GRANT WRITING USA POLICE AND FIRE DEPT TUITION $990.00 GREAT WESTERN TIRE INC ROTATE WHEELS AND TIRES-MOUNT $1,126.30 GRIMMS PUMP SERVICE REELCRAFT PW WHEEL $1,487.45 HAUGO BROADCASTING INC APRIL MAY 2024 WATER PARK ADV $1,200.00 HAWKINS INC CHEMICALS FOR WATER PARK $11,403.13 HDR ENGINEERING INC CO BLVD SWR RPLC PHASE 2 & 3-WWT $33,536.25 HILTON HOTELS POLICE DEPT CONFERENCE LODGING $945.00 HOLIDAY INN POLICE DEPT CONFERENCE LODGING $341.85 MIDWEST TAPE LLC DIGITAL AUDIO BOOKS $1,606.91 HORSE CREEK LUMBER FIREWOOD FOR CAMPGROUND $739.50 INTERNATIONAL CODE COUNCI CODE ENFORCEMENT MATERIALS $327.80 THE ICE MAN LLC BAGS OF ICE FOR CAMPGROUND $356.20 INSTANTCARD CITY IDS $500.00 JACKSON, TRISTYN SILVER SNEAKERS MAY 2024 $50.00 JI TOOLS RADIATOR HOSE PICK SET $22.10 JIMMY JOHNS #3223 SANDWICHES FOR POLICE WEEK $239.99 JUNEK'S SERVICE CORP 2024 RAM -G250788 $50,936.00 KELSEY JADE PHOTOGRAPHY PROF HEADSHOTS HAFNER COUNCIL $75.00 KEYSTONE RIDGE DESIGNS MEMORIAL BENCHES $8,070.00 WASTE CONNECTIONS OF SD IN RUBBLE SITE APRIL $1,200.00 KLJ SOLUTIONS HOLDING CO 10TH ST UTILITY IMPROVMENTS $5,500.00 KNECHT HOME CENTER INC SCREWS-SHELF BRACKET-TERMINAL $1,978.55 KULLY SUPPLY RETAINING NUT $60.59 KUSTOM SIGNALS INC WIRELESS RADAR SYSTEM X 10 $29,850.00 BRUNSWICK CORP TREADMILL FOR REC CENTER $6,012.92 LITTLE CAESARS PIZZAS FOR DARE PROGRAM $481.86 SPEARFISH MCDONALDS BREAKFAST FOR PUBLIC WORKS $43.61 MCKIRDY-WILSEY, EMMA ZUMBA MAY 2024 $24.00 MCMASTER CARR, INC THREADED HANDLE $128.08 MEAD & HUNT, INC. AIRPORT TERMINAL DESIGNS $66,142.50 MEIERHENRY SARGENT LLP BOND COUNSEL CLEAN WATER $50,000.00 MID STATE WELDING LLC SIGN FRAMIING FOR SKY RIDGE $2,217.25 MIDCO AIRPORT SERVICES MAY $48.10 MIDCONTINENT TESTING LABS, WATER TESTING W/S $311.60 MID-STATES ORGANIZED CRIME 3 REGISTRATIONS FOR PD $585.00 MONEY MOVERS MONTHLY MAINT FEE $10.00 MONUMENT HEALTH HOME EMPLOYEE SCREENING $1,020.00 NORTH CENTRAL LABORATORIE BOD SEEDS $148.42 PRO WINDMILL INC PEST CONTROL CITY HALL-REC CEN $482.25 ONE TIME VENDORS CHESS CLUB STARTER KIT: $1,029.95 OPTISIGNS INC DIGITAL MENU SOFTWARE $79.02 ORIGINAL WATERMEN INC LIFEGUARD EQUIPMENT $1,004.34 PERKINS FAMILY RESTAURANT- MAYOR LUNCH W/ PUBLIC SAFETY $25.28 POLICE RECORDS & INFORMATI POLICE RECORDS MANAGEMENT $279.00 POWERPLAN RETURN SEALS-BUSHINGS-VRING $1,013.85 PRAIRIE MOON NURSERY PLANTS FOR CITY BUILDINGS $145.14 QUIK SIGNS INC SIGNS-GARBAGE TRUCK WRAPS $7,865.69 RAPID CITY AIRPORT PARKING AT AIRPORT PD $70.00 RAPID DELIVERY WATER SAMPLE DELIVERIES W/S AND $330.21 REED, THERESA DAWN DWNTWN RSTRM CLEAN MAY 24 $465.00 RLI CORP NOTARY INSURANCE PD $50.00 ROSENAU, SAMANTHA GST LEVEL 2 TRAINING REIMB $388.00 RIVERSIDE TECHNOLOGIES INC FULL HD MONITOR $420.00 RUBYS ROOST POLICE WEEK FOOD $158.40 RUSSELL CELLULAR SIM CARDS $12.72 RYEDOODLE BOARDING BOARDING K9 DAVOS $600.00 S & C CLEANERS CLEANING CITY CAMPGROUND $2,100.00 SAFEWAY CONTRACTOR MEETING SNACKS $221.60 SANFORD HEALTH OCCMED EMPLOYEE SCREENING $205.00 SARAH CARON DEVICE REIMBURSEMENT $41.91 SAWYER BREWING CO PUBLIC WORKS PIZZA $181.23 SD DRUG CONTROL FUND PROCEEDS OF GMC ENVOY SALE $5,368.00 SD ELECTRICAL COMMISSION LICENSE FOR ELECTRICIAN $200.00 SDML REFUND FOR DUPLCIATE REG -$50.00 SDSU NATIVE PLANT INITIATIVE NATIVE PLANTS PARKS DEPT $186.00 SE GROUP COMP PLAN $3,968.75 SERVALL TOWEL & LINEN MAT AND MOP CHANGE OUT- LAUN $1,062.45 SHERWIN WILLIAMS CO SEAT FOR PAINT SPRAYER $426.99 SIGN SOLUTIONS USA, LLC STREET SIGN ORDER $571.61 SKY RIDGE DEVLEOPMENT, LLC CONCRETE SIDEWALKS $3,855.60 SOUTH DAKOTA DOT REC PATH DOT $635,868.08 SOUTH DAK STATE TREASURER MAY 2024 SALES TAX $17,742.80 VIVI BENE INC SIRENS AT POLICE DEPT-WELL SOFT $22,791.45 SPEARFISH AUTO SUPPLY HOSE-STEERING COLUMN-SWITCH $7,508.97 STARLINK MAY 12- JUN 11 2024 HYDRO PLANT $90.00  STEC'S INNOVATIVE SAFETY S MAY SAFETY POINTS/REWARDS $1,030.00 STEERFISH STEAK & SMOKE LUNCH FOR HYDRO CREW $86.78 SUGAR GNOME BAKERY CAKE FOR NEW/OUTGOING COUNCIL $30.00 SYMBOLARTS PINS FOR POLICE DEPT $805.50 SYSCO FOOD SERVICES OF MT VINYL SERVING GLOVES $45.77 THE NEWS-RECORD TOURISM GUIDE $660.00 THE UPS STORE #5137 POLICE DEPT SHIPPING $490.65 THE WEEK JUNIOR LIBRARY SUBSCRIPTION $53.05 THOMSON REUTERS WEST MAY 2024 SUBSCRIPTION $465.03 TRANSOURCE TRUCK & EQUIP LINDEA ACTUATOR $1,022.47 TRAVELODGE RAMADA SIOUX F LODGING FOR POLICE DEPT $469.69 TRUGREEN WEED CONTROL $251.28 TTG ENTERPRISES INC CONDUIT AND FITTING WIRE CABLE $3,835.29 ULINE INC CYLINDER CABINET-RESPIRATOR $1,093.97 UNITED AIRLINES CHECKED BAG PD $80.00 USA BLUE BOOK CLAMP METER-FULL FACE RESPIR $1,341.28 USA TODAY MAY 2024 SUBSRIPTION $30.74 CITY OF SPEARFISH 4/30-5/31 UTILITIES $35,215.49 VARIOUS FUEL VENDORS FOR T TRAVEL FOR POLICE DEPT AND FIRE $426.68 CLARITY TELECOM LLC/BLUEPE 4/16-5/15 2024 $4,818.45 VEIT AND COMPANY INC FRAWLEY POND DREDGING $231,455.00 VERIZON WIRELESS VERIZON 3/24-4/23 2024 $5,848.44 WALL STREET JOURNAL MAY 2024 SUBSCRIPTION $64.99 WALMART.COM SUMMER REC SUPPLIES-TV FOR LIB $2,044.61 WELLS PLUMBING CORP REC CENTER IRRIGATION $893.30 INTEGRITY ACQUISITION LLC DEFROST ISSUE-NEW AIR DISTRIB $2,236.39 WHITE'S QUEEN CITY MOTORS CHEVROLET TAHOE X 2 FOR PD $109,800.00 WILLIAMS & ASSOCIATES BAND SHELL -CITY PARK $3,180.14 WOLFF'S PLUMBING & HEATING ELECTRIC WATER HEATER $2,358.11 WOODS, CHRISTOPHER D EM CONF REIMB DSRT SNW CRIM $542.00 $1,750,006.26 There being no further business, Hourigan moved, Jacobs seconded, and all voted to adjourn at 5:55 p.m. Dated this 17th day of June, 2024. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.