City Council

Spearfish City Council Regular Session Minutes September 3, 2024 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Tuesday, September 3, 2024. Mayor Senden was present and called the meeting to order. Roll call was taken with the following members present: Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath. Also present: Finance Officer DeNeui, Public Safety Director Rotert, Public Works Director McMahon, Planning Director Koelbel, and Parks and Recreation Director Ehnes. All stood and recited the pledge of allegiance. Agenda – Clark moved, Jacobs seconded, and all voted to approve the agenda as presented. No potential conflicts of interest were noted. Public Comment – At 5:31 p.m. a time for public comment was opened. Breawna Schwartz Ventura, non-resident, spoke on opening a business in Spearfish and looking for help to get a certificate of occupancy. John Dale, resident, spoke on the Congressional App Challenge and the cumulative effect of wireless frequency exposure. No additional comments were received and the time for public comment was closed at 5:37 p.m. Consent Agenda – Clark moved, Hafner seconded, and all voted aye to approve the consent agenda as follows: A. Approve the minutes of the August 19, 2024, City Council regular session. B. Add Mathew Kemp to the 2024 Youth Football volunteer list. Other Items License – A public hearing was opened at 5:39 p.m. to consider an application from Kimberly Popkes with Smokes N’ Things for a retail (on-off sale) wine and cider license located at 348 E Colorado Blvd. Hourigan moved, Hafner seconded, and all voted to approve the license. No comments from the public were received and the hearing was closed. Ordinance 1392 – Klarenbeek moved, Hourigan seconded, and all voted to approve the first reading of Ordinance 1392 – The 2025 Appropriations Ordinance. Memorandum of Understanding – Rath moved, Jacobs seconded, and all voted to approve the Memorandum of Understanding (MOU) with the Black Hills Rapids for the use of the Ronnie Thiesz Soccer Field. Change Order – Clark moved, Jacobs seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve Change Order #1 for the Bandshell Construction Project for an increase of $3,149 (0.6%). Ordinance 1391 – Hafner moved, Hourigan seconded, and all voted to approve the first reading of Ordinance 1391 – An Ordinance Amending the Revised Ordinances of the City of Spearfish, Chapter 156 Zoning, Article 156.041 Development Review District. Lease Agreement – A public hearing was opened at 5:56 p.m. to consider a Private Hangar Ground Lease Agreement with Mach One, LLC for 449 Aviation Place at the Black Hills Airport for a term of 20 years, effective September 3, 2024. No comments were received from the public and the hearing was closed. Clark moved, Hafner seconded, and all voted to approve the Private Hanger Ground Lease Agreement. Lease Agreement – A public hearing was held at 5:57 p.m.to consider a Private Ground Lease Agreement at the Green Acres Water Tank with T-Mobile. John Dale, resident, noted that cumulative exposure to RF is an issue and data is needed to review this. Clark moved, Hafner seconded, and all voted to approve the Private Ground Lease Agreement. Proposal – Rath moved, Jacobs seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve Mead and Hunt, Inc.’s proposal for construction administration and construction observation services for the General Aviation Taxilanes Reconstruction and Extension project at a cost not to exceed $180,006.01. Change Order – Jacobs moved, Hourigan seconded, with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve Change Order #4 for the Colorado Blvd Sanitary Sewer Upsize – Phase 1 Project with an increase of $71,228.92 (3.91%). Agreements – Clark moved, Hafner seconded, and all voted to approve the federal and state grant agreements for AIP Airport Taxilane Project (3-46-0065-036-2024) and to authorize appropriate staff and elected officials to sign all documents necessary for the administration of the grant. Agreements – Clark moved, Hourigan seconded, and all voted to approve the federal and state grant agreements for the BIL/ATP Airport Terminal Project (3-46-0065-037-2024) and to authorize appropriate staff and elected officials to sign all documents necessary for the administration of the grant. Bill List – Hourigan moved, Jacobs seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated September 3, 2024. VENDOR NAME DESCRIPTION AMOUNT ALLSTATE PETERBILT CO TURBO KIT-GASKET-CLAMP $2,101.24 AMAZON CAPITAL SERVICES TAPER GAGE-BOOKS-SUBMRS BATTER $2,576.88 ARROWWOOD RESORT AT CEDAR LODGING FOR CONFERENCE $326.76 BAKER & TAYLOR BOOKS FOR LIBRARY $608.56 BECK'S NURSERY CORP REPLACE ROAD SHRUBS BHE SHELTER $279.96 BELLE FOURCHE LANDFILL JULY 2024 TIPPING FEES $35,560.69 BLACK HILLS CHEMICAL CORP BATHROOM TISSUE-CLEANING SUPPLI $1,388.39 BLACK HILLS ENERGY JULY AUGUST CHARGES $20,912.72 BOMGAARS SUPPLY INC SCREW EYE-FASTENERS-GAS CANS-PAI $1,955.95 CAMPBELL SCIENTIFIC INC DISCHARGE TUBING $46.00 CARON, SARAH 9/1/24 DEVICE REIMBURSEMENT $41.91 CASH-WA DISTRIBUTING CO CONCESSIONS FOR W/P $6,634.94 CENGAGE LEARNING BOOKS FOR LIBRARY $439.83 CONSOLIDATED ELECTRICAL DI EXPANSION CPL-LOCKNUT-BUSHING $253.64 DAKOTA BUS SERVICE CORP SUMMER REC FIELD TRIPS X3 $1,475.00 DAKOTA REDI-MIX, INC CO BLVD SWR PH1 PE 8 $253,984.40 DC BOOTH SOCIETY INC 9/1/24 QUARTERLY ALLOCATION $13,750.00 ELKHORN RIDGE @ FRAWLEY RA JULY 2024 TIF $35,837.54 ENTENMANN-ROVIN SILVER DOME BADGES $893.50 FARM BOY SERVICES LLC UNIT 19 STOP ENGINE LIGHT $430.00 FIRE PRO ANNUAL MAINT ON EQUIPMENT $689.10 G&G GARBAGE HYDRO SEPTIC TANK PUMPING $153.60 GOULD, DONALD F WORKOUT BENCH FOAM REPAIR $650.00 GREAT WESTERN TIRE INC NEW TIRE MNT AND DSMNT $909.45 HAWKINS INC CHEMICALS FOR WATERPARK $11,130.69 HDR ENGINEERING INC HYDRO PLANT-SKY RIDGE-CO BLVD $15,056.50 HEISLER HARDWARE VACUUM BREAKER-TOOTH SAW-PVC $1,631.78 HIGH PLAIN HERITAGE SCTY 9/1/24 QUARTERLY ALLOCATION $21,250.00 HORSE CREEK LUMBER FIREWOOD BUNDLES $666.00 INTEGRATED MECHANICAL SOLU ENTRY WAY HEATER REC CENTER $1,458.28 JASON NELSON REMOVAL EQUIPMENT & INSTALL PD $4,082.44 JOHNER PAVING ASPHALT FOR STREET DEPT $1,259.25 MAINLINE CONTRACTING INC ELKHORN LIFT ST SCH A PE 6 SCH A PE $246,064.07 MATTHEWS INTL CORP ROSE GARDEN PLAQUE-BAYNE $196.00 MATTHEWS OPERA HOUSE 9/1/24 QUARTERLY ALLOCATION $13,750.00 MEGUIRE CHEMICAL SOLUTIONS PADS, SCREENS, TACK CLOTH $845.00 METRON-FARNIER LLC FIRE HYDRANT METER $5,560.00 MID-AMERICA GOLF AND LANDS SKY RIDGE SPORTS #22 FINAL $684,962.86 MONEY MOVERS MONTHLY MAINT FEE W/P $10.00 MONTANA-DAKOTA UTILITIES 8/7/24 - 625 MAITLAND FINAL $12.40 NORTHERN BALANCE & SCALE ONSITE CALIBRATION $202.00 NORTHERN HILLS VENTURES IN COMPUTER SWAP & CONTRACT $27,102.44 NORTHERN TRUCK EQUIPMENT CAB SHIELD $1,223.05 ONE TIME VENDORS CAMP REFUNDS X 3 $470.00 ONSITE FIRST AID, LLC RE STOCK FIRST AID B/D $434.90 PATRIOT FIRE & SAFETY INC GROUND LADDER TESTING-PUMPTEST $3,138.85 PATTLEN ENTERPRISES INC DB IRRIGATION SUPPLIES $655.06 PETE LIEN & SONS INC HARVARD STREET $771.50 QUIK SIGNS INC REC PATH SIGNS $278.53 RCS CONSTRUCTION INC EAST LOW ZONE SCH B,C,D PE#2 $118,658.05 ROCKINGTREE FLORAL/GARDEN BLUE SLATE FOR LANDSCAPE $637.20 RYEDOODLE BOARDING & TRAIN BOARDING FOR DAVOS $150.00 S & C CLEANERS CAMPGROUND SHOWERS $2,100.00 SACRISON PAVING INC ASPHALT PATCHING $8,665.40 SAMSON ONI SPONSORSHIP $4,000.00 SD WILDLAND FIRE SD WILDFIRE EQUIPMENT ORDER $9,004.87 SIMON CONTRACTORS OF SD IN HARVARD YARD 2" BALLAST $978.28 SOUTH DAKOTA DOT COMMUNITY PATH HWY WORK $173,084.16 STEPHEN J PETRIE (BLUEBULBS) BULB CHANGE OUT AIRPORT $655.27 STERLING COMPUTERS CORP SWITCH WITH GLIDE AND SWITCH $2,022.30 SUPERIOR SANITATION LLC PORTABLE RESTROOM RENTALS $4,701.00 TACTICAL SOLUTIONS BALLISTICS VEST-SHIRT $1,285.91 THE GLASS SHOP REMOVE GLASS BARRIERS $135.71 TRAFFIC CONTROL CORP ALUM DOOR-BASE ASSY $295.00 TRAFFIC SERVICES CO LLC 2024 TRAFFIC SERVICES COMPANY $23,773.50 TREE WISE MEN REMOVE COTTONWOOD TREE $700.00 VISIT SPEARFISH INC 9/1/2024 QUARTERLY ALLOCATION $18,750.00 WALMART CAPITAL ONE PAPERTOWELS AND HANDSOAP $345.71 WEST RIVER TRANSIT AUTHORI 9/1/24 QUARTERLY ALLOCATION $11,750.00 WHITE'S QUEEN CITY MOTORS HARNESS $64.79 Total $1,805,868.81 August 2024 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $9,141.26 0.88% $8,491.72 $649.54 1.02% City Administrator 11,844.83 1.14% 10,003.13 1,841.70 1.20% City Attorney 0.00 0.00% 0.00 0.00 0.00% Finance 30,890.32 2.97% 24,181.23 6,709.09 2.90% Human Resources 10,458.14 1.00% 8,507.20 1,950.94 1.02% Gov't Bldgs 22,921.65 2.20% 17,321.61 5,600.04 2.08% Engineering 40,350.57 3.88% 32,239.69 8,110.88 3.87% Public Safety Admin 27,327.20 2.63% 21,374.94 5,952.26 2.56% Police 151,809.00 14.58% 117,094.66 34,714.34 14.05% Fire 25,246.02 2.43% 20,918.40 4,327.62 2.51% Bldg Inspection 25,628.06 2.46% 20,212.82 5,415.24 2.43% Streets & Snow 104,618.86 10.05% 81,403.92 23,214.94 9.77% Cemetery 10,432.62 1.00% 8,725.61 1,707.01 1.05% Animal Control 5,150.53 0.49% 3,816.10 1,334.43 0.46% Recreation/Aquatic 157,768.10 15.16% 135,600.63 22,167.47 16.27% Parks 87,123.67 8.37% 71,695.77 15,427.90 8.60% Library 36,475.86 3.50% 28,676.35 7,799.51 3.44% Plan & Zone 24,513.17 2.35% 19,846.99 4,666.18 2.38% Motor Pool 25,240.35 2.42% 19,300.06 5,940.29 2.32% Wildland Fire 25,770.99 2.48% 22,102.35 3,668.64 2.65% Police Comm 49,664.19 4.77% 38,126.44 11,537.75 4.57% Water 28,249.02 2.71% 21,232.75 7,016.27 2.55% Electric Production 18,133.20 1.74% 14,255.83 3,877.37 1.71% Sewer 21,271.62 2.04% 16,033.22 5,238.40 1.92% WWTP 40,932.97 3.93% 32,233.43 8,699.54 3.87% Airport 5,533.40 0.53% 4,155.20 1,378.20 0.50%  Solid Waste 30,507.78 2.93% 22,947.80 7,559.98 2.75% Campground 13,950.36 1.34% 12,959.00 991.36 1.55% Totals $1,040,953.74 100.00% $833,456.85 $207,496.89 100.00% Banking Fees JULY 77.04 Credit Card Fees JULY $17,536.93 Grand Total $1,058,490.67 Added or Adjusted Wages Employee Position Wage Effective Date Knox, David City Attorney $77.01 10/16/2024 Eddie, Stephanie Finance Clerk – pt $18.85 8/15/2024 Walno, Reece Police Detective $33.26 8/18/2024 Hunter, Bradley Police Detective $35.82 8/18/2024 Ball, Amber Police Criminal Analyst $25.98 9/1/2024 Baxendale, Jacie Library Page - FWS $13.67 9/4/2024 There being no further business, Clark moved, Hourigan seconded, and all voted to adjourn at 6:10 p.m. Dated this 3rd day of September, 2024. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.