City Council

Spearfish City Council Regular Session Minutes October 7, 2024 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, October 7, 2024. Due to Mayor Senden being present via zoom, Council President Jacobs called the meeting to order. Roll call was taken with the following members present: Clark, Hafner, Hourigan, Jacobs, Klarenbeek, and Mayor Senden. Absent: Rath. Also present: City Administrator Falcon, Public Works Director McMahon, Planning Director Koelbel, Parks and Recreation Director Ehnes, Finance Director De Neui, Public Safety Director Rotert, Human Resources Director Mathis. All stood and recited the pledge of allegiance. Agenda – Clark moved, Hafner seconded, and all voted to approve the agenda as presented. Potential conflicts of interest were noted. Hourigan had a conflict with 12A. Public Comment – At 5:32 p.m. a time for public comment was opened. John Dale spoke on a recent court ruling on damages of 5G exposure. Declaration of Potential Conflicts of Interest – Hourigan declared a conflict with item 12A. Consent Agenda – Clark moved, Hourigan seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the September 16, 2024, City Council regular session. B. Add Elizabeth Dolen and Benjamin Cerwinske to the 2024 library volunteer list. C. Add Heath Brown to the Parks volunteer list. Other Items Waive Building Permit Fee - Hourigan moved, Klarenbeek seconded, and with Clark, Hafner, Hourigan, Jacobs, Klarenbeek voting aye, motion passed to waive the Spearfish School District’s $5,922.19 building permit fee for the $221,663.04 construction of a house that the Construction Trades Program is building. Proclamation – October 7, 2024, was proclaimed as World Habitat Day in Spearfish, South Dakota. Proclamation – October 6-12, 2024, was proclaimed as National 4-H Week in Spearfish, South Dakota. Purchase Agreement – Klarenbeek moved, Hafner seconded, and all voted to approve the purchase agreement for Lot 6, Block 2, Hansen Addition for $130,200.00. License – A public hearing was opened at 5:47 p.m. to consider an application from Ryan Fagerstrom with El Sombrero Restaurant for a retail (on-off sale) wine and cider license and a retail (on-off sale) malt beverage & SD farm wine license located at 701 N. 5th Street. No comments from the public were received and the hearing was closed. Clark moved, Hafner seconded, and all voted to approve the license. Ordinance 1393 – Hafner moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Jacobs, and Klarenbeek voting aye, motion passed to approve the second reading of Ordinance 1393 – an Ordinance Adopting the Revisions to the City of Spearfish Personnel Policy Manual. Sponsorship Agreement – Hourigan left the meeting due to a conflict of interest. Clark moved, Klarenbeek seconded, and all voted to approve the Sponsorship Agreement with All About Potential Family Chiropractic for the sponsorship of the west parking lot, at the Keating Resources Sportsplex, in the amount of $3,400.00 annually for ten years. Hourigan returned to the meeting. Change Order – Clark moved, Klarenbeek seconded, and with Clark, Hafner, Hourigan, Jacobs, and Klarenbeek voting aye, motion passed to approve Change Order #2 for the bandshell construction project for an increase in the amount of $3,535.00 (0.6%). Sponsorship – Hourigan moved, Klarenbeek seconded, and with Clark, Hafner, Hourigan, Jacobs, and Klarenbeek voting aye, motion was passed to approve the Sponsorship for the $425 rental fee at the Snappers Club for Beautify Spearfish’s event June 7, 2025. Final Plat – A public hearing was opened at 5:57 p.m. to approve the Final Plat of Tract B and Tract D of the S1/2NW1/4 and N1/2N1/2SW1/4 of section 11, T6N, R3E, BHM, located approximately ¾ of a mile north of the intersection of St. Onge Road and Interstate 90 on the east side of St. Onge Road, within the extraterritorial jurisdiction. No comments from the public were received and the hearing was closed. Clark moved, Hafner seconded, and all voted to approve the Final Plat. Change Order – Klarenbeek moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Jacobs, and Klarenbeek voting aye, motion passed to approve Change Order #1 for the Runway 13- 31 Pavement Maintenance Project #2326 contract with Maxwell Asphalt, Inc. for an increase of $15,089.75 and a decrease of $39,112.05, resulting in a net decrease of $24,022.30 (6.015%). Proposal – Clark moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Jacobs, and Klarenbeek voting aye, motion passed to approve the proposal from Meade and Hunt, Inc. for construction administration and construction observation services for the Airport Terminal Building Construction Project at a cost not to exceed $151,128. Bill List - Clark moved, Hourigan seconded, and with Clark, Hafner, Hourigan, Jacobs, and Klarenbeek voting aye, motion passed to approve the bill list dated October 7, 2024. VENDOR NAME DESCRIPTION AMOUNT A & B BUSINESS INC ADMIN PRINTER $52.55 ABBY DUNKLEY KRUM YOGA SEPT 2024 $7.50 AINSWORTH-BENNING INC REC POOL REPAIRS $9,398.50 ALEX AIR APPARATUS 2 LLC CYLINDERS FOR FIRE DEPT $9,209.73 ALLSTATE PETERBILT CO BATTERY DISCONNECT-FUEL CAP-HOSE $443.96 ALPINE IMPRESSIONS REC CENTER SHIRTS $1,635.50 AMAZON CAPITAL SERVICES SURGE PROTECTORS-BOOKS-MOTOR $3,617.33 AMERICAN ENGINEERING TESTI NORTH AVE STREET- CO BLVD SWR UP $2,643.55 BAKER & TAYLOR BOOKS FOR LIBRARY $1,193.50 BB&T GOVERNMENTAL FINANCE WWTP 202 BOND REFINANCE $186,299.13 BELLE FOURCHE LANDFILL AUGUST 2024 LANDFILL $33,850.15 BLACK HILLS ENERGY AUG/SEPT ELECTRICITY USE $43,295.22 BIERSCHBACH CONSTRUCTION TUBE $116.20 BLACK HILLS CHEMICAL CORP TOILET TISSUE- FOAM PLATES-SOAP $1,741.81 BLACK HILLS PIONEER ADVERTISEMENT 2024 PAINT GRANT $19.22 BLACK HILLS PURE INC WATER FOR CITY BUILDINGS $6.75 BOMGAARS SUPPLY INC HOSE-STEEL WHEEL JACK-RATCHETS $1,147.46 BUILDERS FIRSTSOURCE INC WOOD $545.98 CARON, SARAH BYOD- OCTOBER 2024 $41.91 AINSWORTH AUTO PARTS LLC SUPER HC V BELT $252.98 CASH-WA DISTRIBUTING CO WATER PARK CONCESSIONS $1,592.26 CONSOLIDATED ELECTRICAL DI CONNETOR-BUSHINGS-WIRES-CONDUIT $527.03 CENGAGE LEARNING BOOKS FOR LIBRARY $424.59 CHEYENNE CROSSING STORE LL SAFETY STAND DOWN DAY FOOD $2,202.20 CLAIMS ASSOCIATES INC. DEDUCTIBLE LIABILITY CLAIM $1,000.00 COCA-COLA BOTTLING CO CONCESSIONS FOR REC CENTER $1,030.00 DIAS, GREGORY K BACKUP ONLINE LIBRARY $56.97 DG INVESTMENT INTERMEDIATE REC CENTER CAMERAS $1,479.50 CROELL INC DELIVERY TO SD WAY $422.00 DAKOTA PUMP INC ELKHORN RIDGE-MODEM ANTENNAS W $6,837.02 DEMCO INC BOOK COVERS AND BOOKMARKS $397.21 DENEUI, MICHELLE BH AREA FO MEETING REIMBURSE $93.01 DIJULIO DISPLAYS INC CHRISTMAS SNOWFLAKES X 21 $17,234.81 DAKOTA REDI-MIX, INC CO BLVD SEWER UP PH 1 PE 9 $101,637.67 EDDIE'S TRUCK CENTER INC HUB CAPS-AIR SPRINGS-SHOE LININGS $1,053.07 EDDY, TRAVIS MT/ID WILDLAND REIMBURSE $130.00 EHNES,TYLER CONF REIMB PARKS AND REC $68.00 ELKHORN RIDGE @ FRAWLEY RA 2024 AUG TAX INCREMENT $10,507.23 EXPLORE FITNESS & ADVENTUR PT SEPT 2024 $139.50 FALCON, ROBERT BYOD -OCTOBER 2024-TRAVEL REIMBURS $1,589.79 SEON SYSTEMS SALES INC DATA PLAN SERVICE SEP 2024 GARBAGE $1,891.18 FOOTHILLS SEED INC LAWN SEED-WHEAT $451.25 FOTH INFRASTRUCTURE & ENVI STREET AND UTILITY IMPROVEMENT $15,336.10 VIEHAUSER ENTERPRISES LLC WELFARE CHECK-KEYS SPORTS COMPLE $353.76 GRUBER, JESSA REIMBURSE MEALS WILDLAND ID/MT $130.00 GUNDERSON TRUCKING INC #2 TRANSPORT TO GILLETTE $2,085.00 HAUGO BROADCASTING INC WATERPARK RADIO PROMO $600.00 HAWKINS INC AQUA HAWK WWTP-CYLINDERS-CHLORI $10,903.87 HEISLER HARDWARE PAINT-BREAKER-FLAGGING TAPE $1,253.47 HOFFMAN, NANCY CONF REIMB PARKS AND REC $68.00 INTERNATIONAL MTN BICYCLIN SEPTEMBER TRAIL CARE SCHOOL $5,400.00 SAMSON ONI SPONSORSHIP SALES AGENT $4,000.00 INTEGRATED MECHANICAL SOLU WORK AT WATER PARK $729.34 JACKSON, TRISTYN SILVER SNEAKERS INST SEPT 24 $50.00 TODD EMERY COLLINS JET SHOWERS-JET SEWERS LINES $1,395.35 JOHNER PAVING ASPHALT $1,034.25 JOHNSON FITNESS & WELLNESS HEART RATE BUTTONS FOR EQUIPM $855.09 JUNEK'S SERVICE CORP FRONT DOOR $806.75 KDV INC BACKFILL RPR WATERMAIN COBLVD $10,116.45 KNECHT HOME CENTER INC HAMMER-VINYL FABRIC-PLUGS-REBAR $1,580.25 LORNA TISDALL PERSONAL TRAINING SEPT 2024 $50.00 MASIERO, ANTHONY WILDLAND MEAL REIMB ID/MT $130.00 MAXWELL ASPHALT BH AIRPORT PAVEMENT MAINT $260,655.35 MCKIRDY-WILSEY, EMMA ZUMBA CLASS SEPT 2024 $96.00 MONTANA-DAKOTA UTILITIES 8/8/24-9/5/24 GAS USAGE $5,746.08 MEAD & HUNT, INC. RUNWAY PAVEMENT MAINT $734.16 MEREDITH SERVICES CO INC WATER MAIN EXCAVATION SUNSET $4,556.38 MIDCONTINENT TESTING LABS, WATER TESTING REC CENTER $395.00 PATTLEN ENTERPRISES INC DB SOLENOID-TURF-ROTOR $1,686.43 MONEY MOVERS MONTHLY MAINT FEE AUGUST 24 $10.00 MUNICIPAL PIPE TOOL CO. LL SEWER CIPP LINING PE 1 $44,031.04 NORTHERN HILLS VENTURES IN INSTALL 2 NEW-0365 LICENSES-NTWRK SV $26,209.70 NORTH STAR CONSTRUCTION BH ARPRT PE 1 $174,505.05 NSG LOGISTICS, LLC ICE SLICE $4,903.81 NUTRIEN AG SOLUTIONS INC ROUND UP QUIKPRO $400.00 ONE TIME VENDORS CAMPGROUND REFUNDS $390.00 PETE LIEN & SONS INC N MAIN ST HILLSVIEW RD $531.50 PETTY CASH PLAT MONEY REIMB OCT 2024 $339.00 POWERPLAN MOUNT KIT $528.00 SCHREINER ENTERPRISES, INC CAMPGROUND DOOR HANGERS BROCHU $687.00 QUIK SIGNS INC CARDS-BUSINESS CARDS $388.58 RACE WHEELS, LLC ONSITE MNTL HLTH PD JULSEPT24 $12,750.00 RAUTERKUS, BRETT CONF REIM PARKS AND REC $68.00 RCS CONSTRUCTION INC E LOW ZONE WTR SYS IMPROV PE3 $179,581.02 REED, THERESA DAWN CLEAN DWNTN RSTRM SEPT 24 $465.00 RIVERSIDE TECHNOLOGIES INC DOCK $289.00 S & C CLEANERS CAMPGROUND SHOWERS CLEAN $2,100.00 SACRISON PAVING INC ASPHALT TACK FOG SEAL RAMSDELL $38,713.20 SD CITY MANAGEMENT MEMBERSHIP-FALCON $150.00 SE GROUP COMP PLAN $1,776.25 SHERWIN WILLIAMS CO PAINT BUCKET-PAINT FOR SHOP $2,475.05 SHS BOOSTER CLUB 1 SPOT IN ATHLETIC PROGRAM REC $150.00 SKY RIDGE DEVLEOPMENT, LLC CLOSING COST 6148 ORION ST $3,000.00 SMITH, COLLIN REIMBURSE FOOD FBI CONFERENCE $136.00 JASON NELSON INSTALL PD VEHICLE EQUIPMENT $73,318.76 SOUTH DAKOTA DOT HIGHWAY WORK BIKE PATH $103,577.59 SPEARFISH LUMBER CO MARKING PAINT-YELLOW LINE-REBAR $131.86 STEC'S INNOVATIVE SAFETY S REWARD SHIPPING $28.24 SUPERIOR SANITATION LLC AUGUST RENTALS $2,786.00 SYSCO FOOD SERVICES OF MT CONCESSIONS FOR WATERPARK $1,280.36 TAYLOR CAIATI CONF REIMB PARKS AND REC $68.00 THE KNOTHOLE VINYL LETTERS FIRE DEPT $10.98 TORNO MEDIATION & MENTAL H SAFETY DAY PRESENTATION $350.00 TYLER TECHNOLOGIES INC TRANSACTION FEES7/1-9/3 2024 $6,210.00 CITY OF SPEARFISH UTILITIES 8/31-9/30 FOR CITY $52,966.84 VERIZON WIRELESS - VSAT PRESERVATION ACCTS FOX PD $225.00 VISIT SPEARFISH INC BID BOARD OCT 2024 $18,750.00 WALMART CAPITAL ONE WATER-SNACKS-MEET&GREET REFRESH $269.16 WELLS PLUMBING CORP PVC & PVC COUPLING $153.30 WESCOM INC SKY RIDGE POWER EASTMAINT BLD $32,700.00 INTEGRITY ACQUISITION LLC TUBES AND BOLTS $252.62 TOTAL $1,564,686.21 SEPTEMBER 2024 Salary Expense & Credit Card Fees Gross Gross Wages/Benefits Wages Benefits Mayor/Council $9,141.26 0.95% $8,491.72 $649.54 1.12% City Administrator 11,809.06 1.23% 9,971.66 1,837.40 1.32% Finance 32,591.19 3.40% 25,481.89 7,109.30 3.37% Human Resources 10,458.14 1.09% 8,507.20 1,950.94 1.13% Gov't Bldgs 23,469.01 2.45% 17,822.88 5,646.13 2.36% Engineering 40,095.05 4.19% 32,016.89 8,078.16 4.24% Public Safety Admin 26,627.61 2.78% 20,758.42 5,869.19 2.75% Police 154,717.78 16.15% 119,650.62 35,067.16 15.84% Fire 23,825.06 2.49% 19,598.40 4,226.66 2.60% Bldg Inspection 25,628.04 2.68% 20,212.80 5,415.24 2.68% Streets & Snow 105,087.85 10.97% 81,763.68 23,324.17 10.83% Cemetery 5,330.70 0.56% 3,977.62 1,353.08 0.53% Animal Control 4,722.48 0.49% 3,439.47 1,283.01 0.46% Recreation/Aquatic 97,641.96 10.19% 79,759.02 17,882.94 10.56% Parks 70,417.22 7.35% 56,305.05 14,112.17 7.46% Library 36,356.05 3.80% 28,566.79 7,789.26 3.78% Plan & Zone 25,391.65 2.65% 20,550.87 4,840.78 2.72% Motor Pool 26,049.16 2.72% 19,993.77 6,055.39 2.65% Wildland Fire 20,772.80 2.17% 17,566.14 3,206.66 2.33%  Police Comm 52,106.32 5.44% 39,882.14 12,224.18 5.28% Water 28,778.74 3.00% 21,692.44 7,086.30 2.87% Electric Production 18,692.63 1.95% 14,772.54 3,920.09 1.96% Sewer 21,686.89 2.26% 16,398.09 5,288.80 2.17% WWTP 39,708.53 4.15% 31,091.00 8,617.53 4.12% Airport 5,566.60 0.58% 4,184.42 1,382.18 0.55% Solid Waste 30,681.09 3.20% 23,095.06 7,586.03 3.06% Campground 10,401.70 1.09% 9,662.50 739.20 1.28% Totals $957,754.57 100.00% $755,213.08 $202,541.49 100.00% Banking Fees AUG 103.49 Credit Card Fees AUG $ 18,269.45 Grand Total $976,024.02 Added or Adjusted Wages Employee Position Wage Effective Date Torres, Saul Police Officer $30.89 9/12/2024 Mayor and Council – The Mayor thanked All About Potential for their sponsorship. He reminded City Council members to review the Comprehensive Plan. Departmental Discussion – Planning Director Koelbel will bring forward the results of the short- term rental survey at the 10-16-2024 City Council Study Session. The results are on the City of Spearfish website. Parks and Recreation Director Ehnes announced that on Tuesday, October 8, 2024, at 1:00 p.m. there is a ribbon cutting at Evans Park for the Rocketship renovation. There being no further business, Clark moved, Hafner seconded, and all voted to adjourn at 6:07 p.m. Dated this 7th day of October, 2024. Attest: By:__________________________ Pam Jacobs, Council President ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.