City Council

Spearfish City Council Regular Session Minutes December 2, 2024 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, December 2, 2024. Mayor Senden was present and called the meeting to order. Roll call was taken with the following members present: Clark, Hafner, Jacobs, Klarenbeek, and Rath. Absent: Hourigan. Also present: City Administrator Falcon, City Attorney Knox, City Engineer Mathis, Finance Officer De Neui, Parks and Recreation Director Ehnes, Planning Director Koelbel, Public Safety Director Rotert, and Public Works Director McMahon. All stood and recited the pledge of allegiance. Agenda – Clark moved, Jacobs seconded, and all voted to approve the agenda as presented. Public Comment – A time for public comment was opened at 5:32 p.m. and was closed with no comments being received. Consent Agenda – Clark moved, Hafner seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the November 18, 2024, City Council regular session. B. Approve the application from Daryll Propp with Elkhorn Ridge Golf Management LLC dba Elkhorn Ridge Golf Course to renew their retail (on-sale) liquor license located at 6845 St. Onge Road. Items from Visitors Spearfish Peaks Special Olympics – Deb Alickson, head of delegation for Spearfish Peaks, presented program information to raise awareness of their need for support. They are a separate organization from both the South Dakota Special Olympics and Northern Hills Training Center. They are a self-funded organization and operate solely by volunteers and donations. Spearfish Peaks supports 90+ athletes, from the northern hills area, with their travel, food, and uniforms for competitions. Our community has always been supportive of the athletes. Deb challenges the council to match $1,000 of what is raised during the Day of Giving which is December 3, 2024. There are also year-round opportunities to donate or volunteer. Bryan Lessly Day – Mayor Senden to proclaim December 14, 2024 as Bryan Lessly Day in Spearfish, South Dakota, to recognize his outstanding contributions to the community. Brian shows his deep commitment to the Spearfish community, through countless hours of volunteering. A fundraiser will be held at High Plains Heritage Center, December 14, 2024, from 1:30 – 3:30 p.m. to celebrate Bryan and show him support as he battles cancer. Other Items TIF District #7 – Klarenbeek moved, Jacobs seconded, and all voted to acknowledge the Assignment of Tax Increment Finance District #7 disbursements and disbursements from Development Agreement. Development Agreement – Rath moved, Hafner seconded, and all voted to approve the Sixth Amendment to the Development Agreement with Dream Design International, Inc. Easement – Clark moved, Klarenbeek seconded, and all voted to approve an electrical easement associated with the decorative streetlights that have been installed along Bella Rose Drive as part of the Peaceful Pines Senior Living Project. Public Hearing – A public hearing was opened at 5:59 p.m. to consider an application from Molly Penton-Zaidman with Mesa Kitchen, LLC. For retail (on-off) wine and cider license located at 128 West Hudson Street. No comments from the public were received and the hearing was closed. Clark moved, Rath seconded, and all voted to approve the license. Ordinance 1394 – Clark moved, Jacobs seconded, and all voted to approve the first reading of Ordinance 1394 – An Ordinance Supplementing the 2024 Appropriations Ordinance No. 1381 of the Code of Ordinances. City of Spearfish, South Dakota. Resolution 2024-21 – Klarenbeek moved, Hafner seconded, and all voted to approve Resolution 2024-21 as follows: RESOLUTION 2024-21 A RESOLUTION TO SET FEES CHARGED BY THE CITY BE IT RESOLVED BY THE COMMON COUNCIL OF THE CITY OF SPEARFISH, SOUTH DAKOTA that the following fees shall be amended and/or charged by the City of Spearfish, strikethrough indicating text to be deleted, underline indicating text to be added, and certain fees are subject to applicable sales tax: AMENDED/ CURRENT NEW AMOUNT ITEM AREA FEE DESCRIPTION AMOUNT Annual Commercial Ground 100 AIRPORT $.18/sq. ft. $0.19/sq. ft. Lease Annual Noncommercial Ground 103 AIRPORT $.15/sq. ft. $0.16/sq. ft. Lease BE IT FURTHER RESOLVED, that these fees shall go into effect on January 1, 2025. Dated this 2nd day of December 2024. CITY OF SPEARFISH (Seal) By: ____________________________ Attest: John Senden, its Mayor ________________________________ Michelle DeNeui, Finance Officer Transfers – Jacobs moved, Rath seconded, and all voted to authorize finance to make the following transfers: Hospitality Tax Fund to General Fund $19,350.00 SAFER Grant Fund to General Fund $48,605.37 General Fund to Historic Procurement Fund $50,000 General Fund to Sky Ridge TIF6 Fund $1,200,000 Spearfish Creek Restoration – Klarenbeek moved, Jacobs seconded, and all voted to commit $132,065.84 and 10% of December revenues, up to $5,000, of Hydro Plant metered sales revenue for Spearfish Creek Restoration use. Bid Award – Clark moved, Rath seconded, and with Clark, Hafner, Jacobs, Klarenbeek, and Rath voting aye, motion passed to award the lowest responsive and responsible bid for the 2025 Biosolids Hauling Services Contract to Gunderson Trucking Inc. at a total base bid of $58,380.00. Grant Agreement – Klarenbeek moved, Hafner seconded, and all voted to Approve the Grant Agreement with SD Department of Transportation for the South Dakota Airport Terminal Program and authorize appropriate City staff and elected officials to sign all documents necessary for administration of the grant. Bill List – Clark moved, Rath seconded, and with Clark, Hafner, Jacobs, Klarenbeek, and Rath voting aye, motion passed to approve the bill list dated December 2, 2024 as follows: VENDOR NAME DESCRIPTION AMOUNT A&J SCREENING CAMPGROUND STICKERS $312.50 ALLSTATE PETERBILT CO BLOWER MOTOR-ACTUATOR MODE $297.49 AMAZON CAPITAL SERVICES BOOKS-TAGOUT BOX-MONITOR $1,705.93 AMERICAN ENGINEERING TEST REC PATH TESTING $306.20 AT&T TOWER/AREA SEARCH PD $95.00 AUTO ZONE, INC TRUCK TUFF-USB CAR CHARGE $40.72 BAKER & TAYLOR BOOKS FOR LIBRARY $202.98 BLACK HILLS ENERGY OCT/ NOV USAGE $13,578.63 BLACK HILLS CHEMICAL CORP CLEANING SUPPLIES-SOAP REFILLS $2,579.75 BLACK HILLS PURE INC WATER FOR CITY HALL $23.25 BOARD OF PROFESSIONAL RESP REGISTRATION-CITY ATTORNEY $175.00 BOMGAARS SUPPLY INC BATTERIES-RATCHETS-GRINDER-DRILL $4,917.53 BRADLEY, HUNTER PD TRAINING CONFERENCE $457.04 CARON, SARAH DEC 24 BRING YOUR OWN DEVICE REIMB $41.91 CONSOLIDATED ELECTRICAL LED PH-CONTROL-JOBSITE MARKER $96.35 CENGAGE LEARNING BOOKS FOR LIBRARY $320.58 TMT INC HEAVY DUTY BRUSHES $616.81 CENTURYLINK INC NOV 24 AIRPORT,HYDRO,PD,PD, WWTP $554.24 CHILDREN'S HOME SOCIETY OF THREE INTERVIEWS PD $450.00 COCA-COLA BOTTLING CO CONCESSIONS FOR REC CENTER & PD $1,186.00 DG INVESTMENT INTERMEDIAT CAMERA REPLACEMENT INSTALL PD $1,373.83 CREEKSIDE DEVELOPMENT LLL JUNE, SEPT AND OCT TAX INC $9,229.91 BEGG BOROUGH STEEL LLC SHREDDER VAC-BLOWER-TOWABLE $576.97 DAKOTA FLUID POWER INC CYLINDER REPAIR $120.00 DC BOOTH SOCIETY INC QUARTERLY ALLOC 12/1/2024 $13,750.00 DEAN, BOYD FUEL REIMBURSEMENT $50.75 DEMCO INC SUPPLIES FOR LIBRARY $208.93 DINGES FIRE COMPANY ION SPREADER-AC CHARGERS $35,180.24 DIVISION OF MOTOR VEHICLES TITLE AND REGIS VINF3150 $15.00 EDDIE'S TRUCK CENTER INC YOKE-OUTPUT-SEAL ASSEMBLY $863.54 ELECTRIC PUMP INC WWTP , ITT FLYGT PARTS $9,105.85 ELKHORN RIDGE @ FRAWLEY R TIF1-NOV 2024 $223,756.35 FALCON, ROBERT DEC 24 BRING YOUR OWN DEVICE REIMB $41.91 FETTER, CHARLES J LIVE FIRE MILEAGE AND REGISTER $35.72 FMG INC DRAINAGE STABILIZATION PROJECT $9,874.83 FOTH INFRASTRUCTURE & ENVI W DAK ST N 5TH ST UTILITY IMPRV $44,804.00 FUNK, SAMUEL CIT TRAINING TRAVEL REIMBURSEMENT $212.00 GEFFRE, LONI LIVE FIRE MILEAGE AND REGISTRATION $35.72 VIEHAUSER ENTERPRISES LLC DEADBOLT $53.98 GODFREY BRAKE SHOE CORE $34.89 GREAT WESTERN TIRE INC CASING STOCK $1,183.80 GUNDERSON TRUCKING INC TRANSPORT #2 TO GILLETTE $5,560.00 HARGENS, GARY 2024 HOLIDAY PARTY ENTERTAINMENT $800.00 HAWKINS INC CHLORINE CYLINDERS-AQUA HAWK $6,886.20 HDR ENGINEERING INC HYDRO CNDTN-SWR RPLC PHASE 3&4 $100,481.28 HIGH PLAIN HERITAGE SCTY QUARTERLY ALLOC 12/1/2024 $21,250.00 KEN HAVEMEIER BOOT REIMBURSEMENT $155.04 KNECHT HOME CENTER INC RETURN OF PLUMBING PARTS $2,121.45 MASIERO, ANTHONY LIVE FIRE MILEAGE AND REGISTRATION $35.72 MATTHEWS OPERA HOUSE QUARTERLY ALLOC 12/1/2024 $13,750.00 MP FT PIERRE LLC SAFETY CONFERENCE X11 $1,017.57 NORTHERN HILLS VENTURES IN COMPUTER INSTALLS X2-0365 NTW SVCS $25,839.44 MOSSET, COREY ADJUST, REPLACE CABLES AIRPORT $16,785.74 ONE TIME VENDORS ANNA DYKSTRA: PAINT GRANT $600.00 PETTY CASH PETTY CASH REIMBURSEMENT-FINANCE $334.32 POWERPLAN CYLINDERS LEAKING $842.10 WEST RIVER TRANSIT AUTHORI QUARTERLY ALLOCATION 12/1/24 $11,750.00 PRIORITY DISPATCH CORP LICENSE RENEWAL 24/25 PD $3,840.00 QUIK SIGNS INC DOCUMENTS FOR P/W $465.13 RCS CONSTRUCTION INC EAST LOW ZONE PE 5 $630,761.21 THOMAS W NICHOLS RSINET DATA AIRPORT $180.00 RIVERFRONT BROADCASTING ADS FOR FIRE DEPARTMENT $307.50 RUNNING SUPPLY INC YELLOW MARKER $49.75 SAFETY BENEFITS INC CONFERENCE REGIST X11 $675.00 SANITATION PRODUCTS-EFT VE CURBTENDER PETERBILT $362,294.00 SD REDBOOK INSTRUCTOR CLASS PACKAGE $300.00 SD STATE PLUMBING COMMISSI UILMER 2025 PLB LICENSE $105.00 SMITH, COLLIN 2024 HOLIDAY PARTY ENTERTAINMENT $100.00 SOUTH DAKOTA DOT REC PATH HWY WORK $168,673.23 SPEARFISH LUMBER CO CONCRETE MIX-TORCH $287.55 STATE BAR OF SOUTH DAKOTA BAR DUES- KNOX $540.00 STATE OF SOUTH DAKOTA OCTOBER 2024 PD- HEALTH LAB $40.00 STEC'S INNOVATIVE SAFETY S REWARDS OCT 2024 $51.04 SUMMIT SIGNS & SUPPLY "NO MOTOR VEHICLES" SIGN $116.00 SUNSHINE TOWING TOWING FOR FD $148.00 TACTICAL SOLUTIONS ARMORED VEST FOR PD $1,313.50 TRAFFIC CONTROL CORP ROUND PUSH BUTTON HOUSING $1,092.00 TRANSOURCE TRUCK & EQUIPM BROOM FOR EQUIPMENT $796.54 VISIT SPEARFISH INC BID BOARD 12/1/2024 $18,750.00 WALMART CAPITAL ONE FOOD W/S-LEAD LABELS-FILTER-SOAP $359.41 WELLS PLUMBING CORP BELL REDUCER SPRINKLER $5.63 INTEGRITY ACQUISITION LLC KEY AND FOB-TIRE PRESSURE SENSOR $351.76 WHITE'S QUEEN CITY MOTORS SENSOR FOR PD VEHICLE $110.89 Total $1,778,388.13 NOVEMBER 2024 Salary Expense & Credit Card Fees Gross Wages/Benefits Gross Wages Benefits Mayor/Council $12,603.09 1.01% $12,009.28 $593.81 1.09% City Administrator 32,643.02 2.60% 29,652.26 2,990.76 2.68% City Attorney 28,186.89 2.25% 25,982.40 2,204.49 2.35% Finance 43,646.56 3.48% 38,213.39 5,433.17 3.46% Human Resources 14,316.89 1.14% 12,760.80 1,556.09 1.15% Gov't Bldgs 29,318.46 2.34% 25,566.18 3,752.28 2.31% Engineering 54,131.19 4.32% 47,918.28 6,212.91 4.33% Public Safety Admin 35,681.03 2.85% 31,264.13 4,416.90 2.83% Police 230,171.72 18.36% 199,811.46 30,360.26 18.07% Fire 35,496.23 2.83% 32,550.65 2,945.58 2.94% Bldg Inspection 53,380.99 4.26% 50,517.66 2,863.33 4.57% Streets & Snow 135,048.44 10.77% 118,280.92 16,767.52 10.70% Cemetery 17,312.85 1.38% 15,574.09 1,738.76 1.41% Animal Control 5,991.81 0.48% 5,119.20 872.61 0.46% Recreation/Aquatic 93,356.10 7.44% 82,568.28 10,787.82 7.47% Parks 58,492.57 4.66% 50,229.77 8,262.80 4.54% Library 48,642.31 3.88% 42,836.16 5,806.15 3.87% Plan & Zone 33,181.96 2.65% 29,480.93 3,701.03 2.67%  Motor Pool 20,713.09 1.65% 17,908.41 2,804.68 1.62% Wildland Fire 10,453.74 0.83% 9,171.52 1,282.22 0.83% Police Comm 53,956.92 4.30% 47,043.58 6,913.34 4.25% Water 36,383.27 2.90% 31,465.87 4,917.40 2.85% Electric Production 24,718.82 1.97% 21,865.17 2,853.65 1.98% Sewer 27,026.44 2.16% 23,360.35 3,666.09 2.11% WWTP 51,728.20 4.13% 45,367.84 6,360.36 4.10% Airport 6,994.92 0.56% 6,051.00 943.92 0.55% Solid Waste 54,019.71 4.31% 47,187.11 6,832.60 4.27% Campground 6,397.51 0.51% 5,952.70 444.81 0.54% Totals $1,253,994.73 100.00% $1,105,709.39 $148,285.34 100.00% Banking Fees OCT 98.25 Credit Card Fees OCT $ 13,157.55 Grand Total $1,267,152.28 Addend or Adjusted Wages Effective Employee Position Wage Stipend Reason Date Cormier, Kaylee Recreation Coordinator $25.98 11/10/2024 Promotion Johnson, Izabel Communications Officer $21.73 $2.00 12/2/2024 New Hire Abernathy, Charlotte Customer Service Assistant- PT $16.66 12/2/2024 New Hire Thrall, Cary Group Fitness Instructor $18.85 12/2/2024 Rehire Mayor and Council – Clark moved, Jacobs seconded, and all voted to reappoint Kelly Kirk to the Library Board of Trustees for a 3-year term to end December 31, 2027. Departmental Discussion – McMahon reminded council of the road closure at North Rainbow Road, north of Colorado Blvd, Interstate 90, beginning December 9, 2024. Rotert stated that Officer Reece Walno who received South Dakota officer of the year, is currently in Washington D.C. to receive The US Attorney General’s Award for distinguished service in community policing at the national level. Walno was chosen out of 400 officers nationally. Falcon stated that the Sawmill property building is being auctioned, December 20, 2024 through McPherson Auctions. Also, the Building and Development action plan is available today, contact the Planning Director for a copy, with some additional items for consideration before council at upcoming study sessions. Executive Session – Clark moved, Rath seconded, and all voted to go into Executive Session pursuant to SDCL § 1-25-2(3) for the sole purpose of consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. Council returned to regular session at 6:38 p.m. There being no further business, Klarenbeek moved, Jacobs seconded, and all voted to adjourn at 6:38 p.m. Dated this 2nd day of December 2, 2024. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.