City Council

Spearfish City Council Regular Session Minutes December 16, 2024 5:30 p.m. The Spearfish City Council met at 5:30 p.m. on Monday, December 16, 2024. Mayor Senden was present and called the meeting to order. Roll call was taken with the following members present: Clark, Hafner, Hourigan, and Klarenbeek. Absent: Jacobs and Rath. Also present: City Administrator Falcon, City Attorney Knox, Finance Officer De Neui, Planning Director Koelbel, Public Safety Director Rotert, and Public Works Director McMahon, Fire Chief Deaver, Deputy Fire Chief Ziegler, Recreation Facility Superintendent Rauterkus. All stood and recited the pledge of allegiance. Agenda – Klarenbeek moved, Clark seconded, and all voted to approve the agenda as presented. Public Comment – A time for public comment was opened at 5:31 p.m. and was closed with no comments being received. Consent Agenda – Clark moved, Hourigan seconded, and all voted to approve the consent agenda as follows: A. Approve the minutes of the December 2, 2024, City Council regular session. B. Add Barbara Limmiatis to the 2024 library volunteer list. C. Approve the treasurer’s report dated November 30, 2024. Other Items Fire Training Center – Klarenbeek moved, Hafner seconded, and all voted to approve the dedication of approximately 6.35 acres (lot 4) of city owned property located at the old McLaughlin Sawmill location for the purpose of a city owned and operated fire training center. Deaver noted that Community Risk reduction is the overall goal. Resolution 2024-22 – Clark moved, Hourigan seconded, and all voted to approve Resolution 2024- 22 as follows: RESOLUTION 2024-22 A RESOLUTION OF INTENT TO ENTER INTO A PRIVATE HANGAR GROUND LEASE AGREEMENT WHEREAS, SDCL § 9-12-5.2 authorizes the City of Spearfish to lease municipally owned property to a private person, and WHEREAS, the Common Council of the City of Spearfish intends to enter into a private hangar ground lease agreement with SkyPower Aviation, LLC to lease portions of the Black Hills Airport – Clyde Ice Field, and WHEREAS, a copy of such lease agreement is on file in the Finance Office and available for public inspection, NOW THEREFORE, BE IT RESOLVED by the Common Council of the City of Spearfish that the Council intends to enter into such lease, and a public hearing for considering the same shall be conducted at 5:30 p.m. on January 6, 2025. Dated this 16th day of December, 2024. CITY OF SPEARFISH (Seal) By: ____________________________ John Senden, its Mayor Attest: ________________________________ Michelle DeNeui, Finance Officer Pasture Lease – Klarenbeek moved, Hafner seconded, and all voted to authorize a short extension of Pasture Lease Agreement between City and Swanson Ranch, LLC, and consider whether longer term pasture lease, hay lease, or other use of Airport Addition land is most beneficial to the City. Amendment – Clark moved, Hafner seconded, and all voted to approve Amendment 2 - Spearfish and Spearfish Valley Sanitary District Global and Universal Agreement of Resolution to modify language to extend the term of the agreement to June 30. 2025. Urban Boundary – Klarenbeek moved, Hourigan seconded, and all voted to approve the proposed 2024 Federal Highway Authority (FHWA) Urban Boundary for the Spearfish Area. Ordinance 1394 – Clark moved, Hafner seconded, and with Clark, Hafner, Hourigan, and Klarenbeek voting aye, motion passed to approve the second reading of Ordinance 1394 – An Ordinance Supplementing the 2024 Appropriations Ordinance No. 1381 of the Code of Ordinances. City of Spearfish, South Dakota. Grant – Hourigan moved, Hafner seconded, and with Clark, Hafner, Hourigan, and Klarenbeek voting aye, motion passed to approve a $1,000 grant to Spearfish Peaks Special Olympics to match funds raised on the SD Day of Giving. Grant – Hafner moved, Hourigan seconded, and with Clark, Hafner, Hourigan, and Klarenbeek voting aye, motion passed to approve a $3,500 grant to Visit Spearfish from Hospitality Tax fund. Ordinance 1395 – Hourigan moved, Hafner seconded, and with Clark, Hafner, Hourigan, and Klarenbeek voting aye, motion passed to approve the first reading of Ordinance 1395 – An Ordinance Amending the Revised Ordinances of the City of Spearfish, Chapter 150 Building Regulations, Article 150.016 Amendments to Building Code. Koelbel noted this involves changes to insulation requirements for basements at initial time of construction. Award Bid – Clark moved, Hourigan seconded, and with Clark, Hafner, Hourigan, and Klarenbeek voting aye, motion passed to award the bid to White’s Queen City Motors for a total of $51,616.00 for the Fire Department’s new Command Vehicle. Replacement of a 2005 vehicle. Change Order #7 – Clark moved, Hourigan seconded, and all voted to approve the final under/over change order #7 for the Colorado Blvd Sanitary Sewer Upsize Phase 1 project with a net decrease of $31,771.73 and set October 28, 2024, as the date the two-year warranty begins. Resolution 2024-23 – Clark moved, Hafner seconded, and all voted to approve Resolution 2024-23 as follows: RESOLUTION 2024-23 2025 BRIDGE IMPROVEMENT GRANT PROGRAM RESOLUTION AUTHORIZING SUBMISSION OF APPLICATIONS WHEREAS, the City of Spearfish wishes to submit an application(s) for consideration of award for the Bridge Improvement Grant Program: STRUCTURE NUMBER(S) AND LOCATION(S): Structure Number 41-093-081, Spearfish, Grant Street and N 3rd Street over Spearfish Creek. And WHEREAS, the City of Spearfish certifies that the project(s) are listed in the county’s Five-Year County Highway and Bridge Improvement Plan*; and WHEREAS, the City of Spearfish agrees to pay the 20% match on the Bridge Improvement Grant funds; and WHEREAS, the City of Spearfish hereby authorizes the Bridge Improvement Grant application(s) and any required funding commitments. NOW THEREFORE, BE IT RESOLVED that the South Dakota Department of Transportation be and hereby is requested to accept the attached Bridge Improvement Grant application(s). Vote of the council: Yes ____X_____ No __________ Dated this 16th day of December, 2024. CITY OF SPEARFISH (Seal) By: ____________________________ John Senden, its Mayor Attest: ________________________________ Michelle DeNeui, Finance Officer Change Order #1 – Clark moved, Hourigan seconded, and all voted to approve the final under/over change order #1 for the Sanitary Sewer CIPP Lining Project #2024-02 with a net decrease of $0.29 and set October 21, 2024, as the two-year warranty begins. Invoice – Hourigan moved, Clark seconded, and with Clark, Hafner, Hourigan, and Klarenbeek voting aye, motion passed to approve Meredith Excavation & Trucking Service invoice for $38,875.00. Bill List – Klarenbeek moved, Clark seconded, and with Clark, Hafner, Hourigan, and Klarenbeek voting aye, motion passed to approve the bill list dated December 16, 2024 as follows: VENDOR NAME DESCRIPTION AMOUNT 12TWENTY FOR EMPLOYERS PD JOB POSTINGS $190.00 3RD DEGREE SCREENING INC EMPLOYEE SCREENING $20.00 911 SUPPLY SHIRTS AND SWEATERS FOR PD $596.06 A & B BUSINESS INC PLOTTER FEE-COPIER CONTRACT $2,807.26 A & B WELDING SUPPLY CO CYLINDER RENTAL-DRIVE ROLL-STEE $1,178.75 A & J SUPPLY METAL $489.10 IRON OUTFITTER WASTE SERVICE SHREDDING FOR CITY $86.08 ADOBE INC. LICENSES X 18 $431.82 AMAZON CAPITAL SERVICES PA SYSTEM-MONITORS-BOOKS-DESKP $3,445.68 AMERICAN RED CROSS FIRST AID TRAINING FOR REC CENTER $114.00 BAKER & TAYLOR BOOKS FOR LIBRARY $383.57 BARCO PRODUCTS COMPANY TRUCK TIRE CHAINS $500.92 BELLE FOURCHE LANDFILL NOV/DEC 2024 $33,679.15 BIERSCHBACH STAPLE-FABRIC-CNTRL BLNKT X3 $3,591.00 BLACK HILLS ENERGY ELECTRICITY USE NOV/DEC 2024 $17,849.68 BLACK HILLS PIONEER REC CENTER ADVERTISEMENTS-NOV L $1,193.36 BLACK HILLS PURE INC WATER FOR CITY HALL $24.25 BUTLER MACHINERY CO BOLT-NUT-SEALS AND SHOES $312.85 BUTTE ELECTRIC COOP ELECTRIC SERVICE 9/27-10/27 $47,470.05 VISUAL WORKS INC CAMP RESERVATIONS OCT 2024 $542.00 AINSWORTH AUTO PARTS LLC HYDRAULIC HOSE BULK $100.19 CBH COOPERATIVE NOV 2024 FUEL $25,888.50 CONSOLIDATED ELECTRICAL DI LED CORNCOB-CLAMP METER-TAMER $436.96 CENGAGE LEARNING BOOKS FOR LIBRARY $164.97 CENTURYLINK INC AIRPORT,FD. PD, HYDRO, WWTP-SERVI $553.24 CHEWY FOOD FOR K9 DAVOS $63.83 CHEYENNE CROSSING STORE HOLIDAY PARTY CATERING $4,316.00 CITY BREW MAYOR COFFEE W/ HIGBEE $4.92 CLAIMS ASSOCIATES INC. ADDITIONAL COST DAMAGE CLAIM $453.35 CLAUSER MACHINE WORKS ENGINE BLOCK REPAIR $124.00 CLEAN FREAK CAR WASH OCT 2024 WASHES $28.80 COMMON GROUNDS YEARS OF SERVICE GIFT CARD $50.00 CLW INC CO BLVD SAN SEWER AND WWTP BOO $1,541.10 CORE & MAIN LP MEASURING CHAMBERS METER-IPERL $12,638.29 CULLIGAN SOFT WATER CORP WATER FOR WWTP $100.80 CUSTOM FIRE APPARATUS INC GAUGE BEZEL ASSY $121.22 DAKOTA FLUID POWER INC LOW OIL SWITCH KIT $730.91 DANKO EMERGENCY EQUIPMENT FIRE COATS AND PANTS X10 $21,575.00 DELTA.COM TRAVEL FOR PD TO WASHINGTON $902.95 ZW USA INC DOG WASTE BAGS $1,011.08 DOLAN CONSULTING GROUP EVENT REGISTRATION PD $250.00 DAKOTA REDI-MIX, INC CO BLVD SWR PH 1 PE 10 & 11 $423,424.44 E BAY RELAY FOR HYDRO PLANT $45.00 ECOLAB PEST ELIMINATION PEST CONTROL CITY HALL, WWTP, REC $474.26 EDDIE'S TRUCK CENTER INC CRANKCASE VENTILATION KIT $289.44 ENERGY LABORATORIES INC TESTING FOR WWTP $3,456.00 EXPLORE FITNESS & ADVENTUR NOV 2024 FITNESS PT $262.50 FEDEX SHIPPING FOR PD $18.07 FIB-AP PURCHASE CARDS NOV 2024 P CARDS $176,045.48 $0.00 FLAMINGO HOTEL PD TRAVEL $628.63 SEON SYSTEMS SALES INC MONITOR CABLE- DATA PLAN-WASTE $2,123.68 FLYING E - P CARD SYMPATHY FLOWERS $85.00 FOTH INFRASTRUCTURE EAST LOW ZONE WATER-SKY RIDGE IR $66,246.98 FRIENDS OF GRACE BALLOCH BOOK SALES ON CARDS $873.00 FUXA, LAURA NOV 2024 FITNESS $229.50 GALLS LLC TOURNIQUETAND NAMEPLATE $131.97 VIEHAUSER ENTERPRISES LLC COMMERCIAL REKEY X 3 KEYS CITY H $215.50 GUNDERSON, PALMER,NELSON & PORTION OF ATTORNEY FEES-LEGAL $23,855.69 GRAINGER INC FLOOR TAPE AND FURNACE BLOWER $442.78 GREAT WESTERN TIRE INC FLAT REPAIRS-MNT-DSMNT-NEW TIRES $10,923.84 THE GREEN BEAN COFFEEHOUSE FINANCE FOOD $97.86 GRIZZLY INDUSTRIAL TABLE SAW-FENCE-ROUTER TABLE $1,332.70 GROSSENBURG IMPLEMENT HYDRAULIC PUMP REPAIRS $6,339.20 HAWKINS INC STRAINER ASSY W/S DEPT $114.00 HEMEYER ENTERPRISES INC R&R CURB AND INSTALL ADA $3,775.50 HOLIDAY INN PD LODGING $1,013.79 HOME FRONT PROTECTIVE GROU TRIANING TO SAVE LIVES TACTICS $95.00 INTERSTATE ENGINEERING INC SAWMILL SUB PROJECT $3,000.00 JACKSON, TRISTYN NOV 2024 SILVER SNEAKERS $50.00 JENNER EQUIPMENT CO HELI COIL-BOLT FORG $149.04 JI TOOLS BATTERY-RECHARGE BATTERY $202.60 KDV INC EXCAVATE AND EXTEND PIPE SKY RI $40,690.93 KELSEY JADE PHOTOGRAPHY PROF PHOTOS KNOX $75.00 WASTE CONNECTIONS OF SD IN RUS CONTAINERS $1,700.00 KILLIANS FOOD & DRINK YEARS OF SERVICE AWARD $52.00 KLJ SOLUTIONS HOLDING CO 10TH STREET UTILITY IMPROV $8,682.04 KNECHT HOME CENTER INC PAINT SUPPLIES-BAR FLATS-WOOD-BU $895.80 KNIGHT SECURITY INC BASIC MONITORING REC CENTER $720.00 KRUSTY BIN CLEANER BULK BIN CLEANING $190.00 LEADSONLINE LLC TOTAL TRACK INVESTIGATION $2,588.00 LORNA TISDALL NOV 2024 FITNESS $210.00 LUCKY'S 13 PUB MAYOR LUNCH FOR LIONS CLUB $16.41 MATTHEWS INTL CORP ROSE GARDEN PLAQUE $196.00 SPEARFISH MCDONALDS GIFT CARD REC CENTER $45.00 MCKIRDY-WILSEY, EMMA NOV 2024 FITNESS $126.00 MEREDITH SERVICES CO INC REMOVAL OF DREDGE MTRL FRAWEL $38,875.00 MIDCO 11/01-11/30 2024 USAGE $49.18 MIDCONTINENT TESTING LABS, WATER TESTING FOR NOV 2024 WWTP $464.50 MOELLER, CHRIS NOV 2024 ANIMAL DISPOAL $680.00 MONUMENT HEALTH EMPLOYEE SCREENING $125.00 MURPHY PETROLEUM TRANSPORT ANTIFREEZE PICK UP FEE $110.00 MUTH ELECTRIC INC REPAIRED TRAFFIC SIGNAL $564.79 NCEES PRACTICE SURVEY EXAM $398.25 PRO WINDMILL INC PEST CONTROL CITY BUILDINGS $1,287.25 ON-SITE FIRST AID & SAFETY RE STOCK FIRST AID CITY BUILDINGS $1,472.66 ORIENTAL TRADING CO CRAFTS FOR LIBRARY $160.71 PERKINS FAMILY RESTAURANT YEARS OF SERVICE GIFT CARD $50.00 PLANET HOLLYWOOD BUILDING MAITENANCE CONFERENC $169.89 PETTY CASH REIMBURSE PLAT MONEY $403.00 POLICE RECORDS & INFORMATIO REPORT WRITING SEMINAR $195.00 ENNIS-FLINT, INC MANHOLE PRINT PRO RINGS $1,397.88 PREMIER SAFETY TROUBLESHOOT EQUIPMENT $624.30 SCHREINER ENTERPRISES, INC WINDOW ENVELOPE ORDER $355.00 QDOBA FINANCE FOOD $103.98 QUIK SIGNS INC MAPS FOR PUBLIC WORKS $227.33 RACE WHEELS, LLC OCT,NOV,DEC 2024 ONSITE MENTAL W $12,750.00 RAPID CITY AIRPORT PARKING AT AIRPORT $48.00 RAPID DELIVERY WATER SAMPLE W/S AND WWTP-SHOP $198.59 REED, THERESA DAWN NOV 2024 DWNTN RSTRM CLN $450.00 RIVERFRONT BROADCASTING LL BROADCASTING REC CENTER EVNT $198.00 RUNNING SUPPLY INC REC PATH DELINEATORS $126.62 RUSHMORE COMMUNICATION INC FIRE DEPT OPTION FILES BK RADI $234.00 SAFEWAY AIRPORT GROUNDBREAKING FOOD $26.97 SANFORD HEALTH OCCMED EMPLOYEE SCREENING $105.00 SANITATION PRODUCTS INC COLOR SHUTTER CAM W ACC-GRIPPER $2,728.47 SCULL CONSTRUCTION SERVICE AIRPORT PROJECT $103,475.40 SD DEPT OF LABOR PE LICENSE RENEWAL $80.00 SDRS SPECIAL PAY PLAN WILLIAMS SDRS SPECIAL PAY $45.00 SERVALL TOWEL & LINEN LAUNDRY, MAT MOP CHANGE OUT CO $1,666.00  SHERATON SIOUX FALLS LODGING FOR PD SIOUX FALLS $740.31 SIGN SOLUTIONS USA, LLC STREET SIGNS $11,330.28 SMITH, COLLIN REIMBURSE TRAVEL PD $201.41 SOUTH DAKOTA DOT REC PATH HWY WORK $72,087.41 SOUTH DAK STATE TREASURER NOV 2024 SALES TAX $10,584.32 SPEARFISH AUTO SUPPLY BATTERIES-LAMP-SPARK PLUG-FUSE-C $8,879.29 SPEARFISH LUMBER CO TREATED WOOD PARKS DEPT $759.60 SPRAYFOAM4U SPRAY FOAM INSULATION AIRPORT $14,700.00 STADIUM SPORTS GRILL INC GIFT CARDS- YEARS OF SERVICE $100.00 STARLINK STARLINK HYDRO NOV/DEC 2024 $90.00 SUMMIT FIRE PROTECTION EXTINGUISHER MAINTENANCE CITY B $6,552.70 SUNSHINE TOWING TOWING FOR PD $150.00 SYMBOLARTS FIREARMS INST PIN $476.50 TRAFFIC & PARKING CONTROL J BOLTS-WASHER FLAT-PEDESTAL $1,997.20 THE KNOTHOLE CHALK MARKER FOR PD $6.79 THOMSON REUTERS WEST SOFTWARE SUBSCRIPTION $465.03 TRANSOURCE TRUCK & EQUIPME FLANGE-BEARING-HEX SCREW $170.77 TRANSUNION DATA SOLUTIONS FOR PD $388.00 UNITED AIRLINES CHECKED BAG $40.00 UNITED STATES POSTAL SERVICE BULK PERMIT 59 POSTAGE REFILL $10,000.00 USA BLUE BOOK FIBER CURVE MARKING POSTS $1,854.53 USA TODAY NOV 2024 RENEWAL $30.74 CITY OF SPEARFISH 10/31-11/30 2024 UTILITIES $6,197.35 VARIOUS FUEL VENDORS FOR FUEL FOR TRAVEL PD AND TRAVEL CONFERNCES $397.43 CLARITY TELECOM LLC 10/16-11/15 USAGE BLUEPEAK $6,236.61 VERIZON WIRELESS 9/24-10/23 2024 $6,907.10 VISTAPRINT CORP SOLUTIONS ENVELOPES AND CARDS LIBRARY $133.37 WALL STREET JOURNAL SUBSCRIPTION FOR DEC 2024 $64.99 WALMART.COM BATTERIES- CLEANING-PAPER-KEYBO $489.87 WATERS HARDWARE RED SPRAY PAINT-DEGREASER-FRAME $645.46 THE WILD ROSE YEARS OF SERVICE AWARD GIFT CARD $50.00 WOLFF'S PLUMBING & HEATING LEAK AT CITY HALL REPAIR-SWR LINE $3,354.46 $1,127,972.13 Mayor and Council Reappointment - Clark moved, Hourigan seconded, and all voted to reappoint Kara Weigel, Mistie Caldwell, and Diana Reth to the Parks, Recreation and Forestry Advisory Board for three-year terms expiring December 31, 2027. Appointment - Clark moved, Hourigan seconded, and all voted to appoint Scott Duncan to the Planning Commission for a five-year term expiring December 31, 2029. The Mayor reviewed many applicants and is recommending Duncan to replace Toby Brodewyk. Departmental Discussion – Clark finds the amendments to Ordinance 1395 unclear and requested a presentation from Koelbel at a future study session to review and clarify all amendments to the IBC. McMahon stated that Rainbow Road water line is completed but there will still be some single lane closures over the next few weeks. Also, a water outage near Exit 17 occurred today but the system was back up as of 5:30 p.m. Koelbel is reviewing comments and making revisions for another draft of the Comprehensive Plan to present at a work session on January 15, 2025 for Council consideration. Rauterkus noted that the Parks, Rec, and Forestry Advisory Board meeting is Thursday, December 19 at 7:30 p.m. The Rec Center will be closed December 24th, and 25th and January 1st. Rotert thanked council members for the property dedication for the fire training center. Collin Smith was selected for Police Chief and Rotert will be retiring mid-year so there will some organization changes regarding the Public Safety Director position. De Neui noted that the year-end meeting will be held December 30, 2024 at 4:15 p.m. Executive Session – Clark moved, Hourigan seconded, and all voted to go into Executive Session pursuant to SDCL § 1-25-2(3) for the sole purpose of consulting with legal counsel or reviewing communications from legal counsel about proposed or pending litigation or contractual matters. Council returned to regular session at 6:34 p.m. There being no further business, Clark moved, Hourigan seconded, and all voted to adjourn at 6:34 p.m. Dated this 16th day of December, 2024. Attest: By:__________________________ John Senden, Mayor ________________________________ Michelle DeNeui, City Finance Officer Published once at the approximate cost of _____.