Legal, Finance & Public Safety Committee (Ceased May 2022)

CITY OF SPEARFISH LEGAL, FINANCE AND PUBLIC SAFETY COMMITTEE MINUTES March 29, 2016 The Legal, Finance and Public Safety Committee met in the Council Chambers of the Municipal Services Centre at 4:15 PM on Tuesday, March 29, 2016 with the following committee members present: Jacobs and Schmit. Geppert was absent. Also present were: City Administrator Neeb, Finance Officer Dutton, City Attorney Davis, Police Chief Rotert, Fire Chief Heser, Police Lieutenant Dean and Human Resource Director Friedel. Items from Visitors – On Monday, Mayor Boke will proclaim April 21st as Northern Hills Area CASA Day in Spearfish, April 5th as National Service Recognition Day in Spearfish and April 10-16, 2016 as Public-Safety Telecommunicator Week in Spearfish. Ordinances and Resolutions Ordinance 1236 – On Monday, there will be a Public Hearing to consider Second Reading Ordinance 1236 - to rezone from Parks Recreation and Open Space to Development Review District for lots 1, 2, and 3 of the Fairway Addition (Canyon Gate Village) and approve the preliminary plat/final plan. Committee forwarded to Full Council with no recommendation. Ordinance 1238 – Committee recommended approval to Full Council for Second Reading Ordinance 1238 – Employee Policy Manual Revisions. Ordinance 1239 – On Monday, there will be a Public Hearing to Consider Second Reading Ordinance 1239 – Amend R2 and R3 text. Committee recommended approval to Full Council. Ordinance 1240 – There will be a Public Hearing to Consider Second Reading Ordinance 1240 – Rezone Lot 18H-1 and 18J-2 Sandstone on Monday. This is the final step for the Ellingson Land Trade. Committee recommended approval to Full Council. Ordinance 1241 – There will be a Public Hearing to Consider Second Reading Ordinance 1241 – Rezone Lot 1, 2 and 3 of Block 1 and Block 2 False Bottom Addition on Monday. This is a cleanup for the zoning map. Committee recommended approval to Full Council. Human Resources Step Increase – Committee recommended approval to Full Council, Consent Agenda to move Eric Davis, City Attorney, to a grade 26, step 2, $45.40 per hour, effective April 24, 2016. Step increase is due to successful completion of 6-month in training period. Hire – Committee recommended approval to Full Council to hire B. Scott Deaver as the Property Code Enforcement Officer (benefit-eligible), grade 14, step 6, $19.39 per hour, effective April 18, 2016. This is a replacement position. Finance Office Insurance Proposal – Assistant Finance Officer DeNeui reviewed a proposal to increase the City’s general liability, auto liability and law enforcement liability coverage from $1 million to $2 million coverage per occurrence. Increase in cost will be $14,691.04 for full-year of coverage. She stated SDPAA evaluated 17 other entities in the area and 8 of the 17 have the $1 million per occurrence coverage as we do and the other 9 have $2million or more. Our insurance carrier recommends this increase and it is budgeted in 2016. Committee forwarded without recommendation to Full Council. Airport Reserve Fund – Committee recommended approval to Full Council to waive Reserve requirement for Fund 606 – Airport until such time the sponsorship transfer to the City is finalized. At that time, a fund balance transfer from Second Penny will be required. Policy – Committee recommended approval to Full Council to approve the City Loan Policy. Finance Officer Dutton stated this is a short term loan policy to assist residents with unforeseen repairs/expenses in a cost-share. License – Committee recommended approval to Full Council, Consent Agenda to approve a special on-sale liquor license for the Zbar for a wedding on May 28, 2016 from 6 PM to 11 PM at Elkhorn Ridge RV Resort. Police Department Kennel Contract – Committee recommended approval to Full Council to approve and authorize Mayor Boke to sign Kennel Contract with Western Hills Humane Society. City Attorney Agreement – Committee recommended approval to Full Council to approve and authorize the Mayor to sign “Easement and Water Service Agreement” between the City; Crow Peak Place, LLC; and Crow Peak Pocket Neighborhood Association. City Administration FYI – There will be an Executive Session on Monday for Contractual Matters. Decision items are expected. HPWHC Parking Lot – Committee member Schmit and HPWHC Executive Director Ables began a dialogue regarding whether the City would provide some matching assistance to the Western Heritage Center for the paving of their parking lot. This is an unbudgeted item and Ables stated they’ve talked about it for years. The project is in the pre-design stage and actual numbers and plans are not available at this time – she will speak to the HPWHC Board soon. City Administrator Neeb stated that the request would likely be similar to what we have done in the past with DC Booth as well as the Opera House and may need to be presented during the 2017 budget sessions, depending on how the potential project develops. SRAC Cost Recovery – Committee forwarded to Full Council without recommendation the request for City Council to consider the Spearfish Recreation Center cost recovery policy. This policy is to meet the City Council’s expectations of a cost recovery of 70% for the overall community programs provided by the Rec Center. Reminder - 2017 Budget Meetings are set as follows. • 8-16-2016 – 5PM – 9PM • 8-22-2016 – 5PM – 8PM • 8-29-2016 – 5PM – 8PM • 8-31-2016 – Combined Committees at 4:15 Final Budget workshop follows at 5 PM or as soon thereafter. Raffle – Committee recommended approval to Full Council, Consent Agenda for a raffle. Spearfish Cooperative Preschool plans to raffle a Woman’s Basket (beauty items etc…), Man’s Basket (fishing items, tools), Night-Out Basket (dining gift certificates) and a Kids Fun Basket (toys, games, books). Tickets are $2.00 each with ticket sales from April 5th to the drawing on April 21st. Proceeds to benefit Spearfish Cooperative Preschool for education items and school supplies. Special Events – Committee recommended approval to Full Council, Consent Agenda to approve the following Special Event Permits: 1) Front Porch Coalition’s Black Hills Area Suicide Awareness Walk/Run Saturday, May 7, 2016 Rec Path from City Park to Winterville 8:00am to Noon. 2) Queen City VFW Post 5860’s 5k Fundraiser for Artemis House Sunday, May 1, 2016 Evans Park rec path south to Lions Park and back 9:00 AM to 1:00 PM. 3) Northern Hills CASA Spearfish Canyon 30th Annual Half Marathon & 5k Run/Walk Saturday, July 09, 2016 Spearfish City Park Parking Lot 5:00 AM to 1:00 PM 4) Lach's Legacy- Run for Their Lives Sunday, May 08, 2016 - Canyon, Kansas, Winterville, Rec Path, Brady, Jackson, 3rd Kansas 6:00 AM to Noon. 5) Spearfish Downtown Business Association - Harvest Fest Saturday, September 24, 2016 500 and 600 Blocks of Main St 7:00 AM to 6:00 PM. 6) Spearfish Downtown Business Association - Holidazzle Parade Saturday, December 03, 2016 - Main St, Grant, Canyon 5:00 PM to 7:00 PM 7) Spearfish Arts Council - Spearfish Festival in the Park July 15-17, 2016 Spearfish City Park, Canyon St. 8) Gold Rush Gravel Grinder, LLC Gold Rush Gravel Grinder Saturday, June 11, 2016 Spearfish City Park and Parking lot- 4:00 AM to 1:00 AM 9) Ridge Riders of the Black Hills, LLC Dakota Five –O Sunday, September 04, 2016 Spearfish City Park and Bandshell- 7:00 AM to 4:00 PM 10) Coreen Lerwick - State Farm Little Miss Firecracker Saturday, June 25, 2016 Bandshell - 9:00 AM to Noon There being no further discussion before the committee, the meeting was adjourned at 5:06 PM.