Library Board of Trustees

Library Board of Trustees Meeting Thursday, January 7, 2016, at 3:30 p.m. Library Meeting Room Minutes Roll Call – Ronald Edstrom, Judy Larson, Paul Young, Kelly Kirk, Emily Eggebraaten, Amber Wilde Approval of previous meeting minutes – Paul moved that the minutes be approved presented. Emily seconded. Approved unanimously. Correspondence and Communications – None to report Report of the Library Director State Level: Library Legislative Day is January 20. Amber will be attending. Black Hills Library Consortium: We are officially off of SDLN and fully functioning on KOHA for everything. There are a few bugs and frustrations, but ByWater has been very good about working with us. Recently, the remaining Lawrence County libraries came on to the system. And the next step is to develop a courier system among the Black Hills libraries so that patrons can begin using the area system to place holds on books we do not have in our library. We are working with Prairie Hills Transit to figure this out. Local Projects: We are currently working on getting used to the new systems available with Koha such as acquisitions and serials. There is a bit of a learning curve, but it should eventually reduce time spent on various tasks and improve record keeping and reporting capabilities. We have also recently migrated our entire website to new software so that it has a completely new look, consistent with the City’s site. We are still working on some adjustments to the flow and the links. Staffing: Mary Gillick’s last day is January 8. Rebecca Rodriguez will be moving from 20 to 40 hours to replace her, and we are currently seeking a part-time circulation desk person to fill the position she is vacating. This staff change combined with the changes in workflows caused by the new system will result in rearranging many of the duties and hopefully will be a very positive situation for the library. Training: Shayna will be attending Jumpstart training for the summer reading program in Pierre on January 21. She will then be hosting a training session for area librarians on the same themes in February. We receive grant money to cover her expenses and can use the remainder toward our summer reading program in exchange for assisting with this state- wide training effort. Circulation Statistics: November 2015 Total Total Loans Renewals -------- -------- 7,482 1,499 December 2015 Total Total Loans Renewals -------- -------- 7,185 1,519 Financial Report and Approval of Expenditures – Judy moved to approve. Paul seconded. Approved unanimously. Old Business:  2016 Budget – There has been a slight adjustment to the budget for 2016 due to the increase in one reference librarian position from 30 to 40 hours caused by Mary Gillick’s retirement and a need to eliminate 30 hour week positions for the future due to the Affordable Care Act. In order to accommodate this change, the library has taken $4,000 from website redesign (which has already taken place) and some computer updates (which were able to be accomplished a year early). City Council agreed to cover the additional cost. This is an informational item. New Business:  Election of officers – Ron moved to elect Josh as president of the Board for 2016. Paul seconded. Approved unanimously. Judy moved to elect Ron as vice- president of the Board for 2016. Paul seconded. Approved unanimously.  Library Accreditation – Amber announced the library’s accreditation is up for renewal in the next year. She will be sending out information throughout the year in order to accomplish this by reviewing bylaws, completing board training, etc. Discussion regarding improved outdoor and directional signage was held.  Items from the Board – none Adjournment – Paul moved to adjourn. Emily seconded. Approved unanimously. Next meeting: March 3, 2016, at 3:30 p.m.