Library Board of Trustees

Library Board of Trustees Meeting Thursday, March 3, 2016, at 3:30 p.m. Library Meeting Room Minutes Roll Call – Josh Horak, Ronald Edstrom, Judy Larson, Kelly Kirk, Emily Eggebraaten, Amber Wilde Approval of previous meeting minutes – Ron moved that the minutes be approved as presented. Emily seconded. Approved unanimously. Correspondence and Communications – None to report Report of the Library Director State Level: SD Share it is supposed to be up and running in April and we expect training to take place in March. The State Library is starting their next 5-year plan for LSTA funding and will be seeking input at meetings next Wednesday in Rapid if anyone would like to go. Black Hills Library Consortium: Amber is chairing the policy committee and has begun working with the group to develop policies for sharing materials between libraries so that the holds can be turned on throughout the consortium to facilitate quicker interlibrary loans. Local Projects: Rebecca Rodriguez has taken on her new reference duties and has developed a schedule through the next 6 months that will provide two adult activities and a display each month. She has also begun cleaning up the SD room to allow more room for growth and easier access to materials. Stephanie has been revamping interlibrary loan policies and ways to deal with book clubs. Staffing: Celeste Schlinkert came on in mid-February to take on the afternoon circulation duties, while Rebecca Rodriguez moved into the full-time reference position and took over adult programming and the historical collection as well as overseeing the library on weekends. Stephanie has moved off of weekends to cover the interlibrary loan duties that had belonged to Mary. Training: Shayna is hosting JumpStart training in our library on March 4. Circulation Statistics: January 2016 Total Total Loans Renewals -------- -------- 7,481 1,192 February 2016 Total Total Loans Renewals -------- -------- 6,951 1,401 Financial Report and Approval of Expenditures – Amber requested an amendment to the financial report, adding a check that was missed before sending out the proposed expenditures. Judy moved to approve as amended. Kelly seconded. Approved unanimously. Unfinished Business:  Library Accreditation – Amber reported that this will be an ongoing activity during 2016 in order to have the paperwork completed for our renewal. This will include such activities as updating the bylaws and strategic plan that are on this meeting’s agenda. New Business:  Board of Trustee Bylaws – The board discus adding the option of e-mail voting to Article II, whether the county should have a member on the board and whether both the county and city board members should be ex-officio under Article III, the addition of signing checks under board duties in Article V, and whether the library director’s job description matches Article VIII. Amber will research these changes and provide wording suggestions before the next meeting.  Strategic Plan – The 2013-2015 plan was reviewed, and Amber reported that the objectives had been met sufficiently to seek out new goals and objectives for the next plan. Some areas the board considered for inclusion in the new plan included: A new library (fundraising, location, plans, support), Developing the Black Hills Library Consortium (increase sharing, expand resources, increase visibility), Marketing to the community (events, training, publicity, logo, slogan), Expanding services to new markets (outreach to homebound, business, computer classes, collaboration with schools). Using these ideas, Amber and the library staff will work to provide recommendations for the new strategic plan for consideration at the May meeting.  Items from the Board – Judy suggested we look into whether some of the funds that have been provided to the library directly through trusts could be transferred to the endowment fund managed by the Friends of the Library since in some cases that may have been in the intent. Amber will talk to the city attorney to see if this is a possibility for consideration at the next meeting. Adjournment – Emily moved to adjourn. Kelly seconded. Approved unanimously. Next meeting: May 5, 2016, at 3:30 p.m.