Library Board of Trustees

Library Board of Trustees Meeting Thursday, July 7, 2016, at 3:30 p.m. Library Meeting Room Minutes Roll Call –Ronald Edstrom, Kelly Kirk, Emily Eggebraaten, Larry Klarenbeek, Judy Larson, Amber Wilde Approval of previous meeting minutes – Kelly moved that the minutes be approved as presented. Judy seconded. Approved unanimously. Correspondence and Communications – none Report of the Library Director State Level: SD Share-It is up and running. It is not working as well as staff would like, but we hope that once the kinks are worked out and we have the work-flow figured out that it will still be a good resource for our patrons. SDLA conference will be held in Watertown in late September. Amber plans to attend and bring one other staff member. Black Hills Library Consortium: 501c3 paperwork has been submitted and we are just waiting for a response. We are working with School of Mines and the State Library to work out our courier plans. We have delayed consortium-wide holds until hopefully August 1 due to courier and concerns over turning them on at the same time that Share-it was going live. Local Projects: Summer Reading is over half over. Numbers are in line with most years. Rebecca continues to work on clean-up and reorganization and/or digitization of our local history collection. We are revamping Interlibrary Loan procedures to deal with the new resources we have. The City recently had a workshop that Josh and Amber attended. It mostly dealt with zoning and capital budgeting issues. At this time the library is scheduled to receive a second floor in 2020 at a cost of $3,000,000, but part of the conversation was that those projects will need to be reevaluated due to the fact that that fund will be in the red in a couple of years without making significant changes to those plans. This is something to keep an eye on. Staffing: Kaitlyn Schmidt was hired as a temporary summer page to assist with filling in the schedule. Training: Shayna recently attended the YARP annual meeting in Sioux Falls to assist in choosing new nominees and work on making some changes to this SD teen book awards program. Circulation Statistics: May 2016 Total Total Loans Renewals -------- -------- 6,435 1,626 June 2016 Total Total Loans Renewals -------- -------- 9,198 1,796 Financial Report and Approval of Expenditures – Larry moved that they be approved as presented. Emily seconded. Approved unanimously. Unfinished Business:  Library Accreditation – Amber gave a rundown of remaining steps for accreditation process.  Board of Trustee Bylaws – Tabled to await recommended wording.  Strategic Plan – Amber and staff are still working on filling in details. Kelly suggested that for the logo they might approach Dustin Hansen’s design class at BHSU for assistance. New Business:  Library Board Training – Amber will send out information on some free, short online trainings that are available to anyone interested and also will plan to set up a CPR certification class this fall for staff that board members will also be invited to attend.  Library Planning Study – Proposal from TSP was discussed. No objections to continuing with this project if can be budgeted for next year.  Interlibrary Loan Policy updates – Due to sharing among consortium libraries, Amber asked that some adjustments be made to be consistent with other libraries. The following revised policy was moved by Emily and seconded by Kelly, approved unanimously. 4.4.1 Loans Books and AV materials will be loaned to other libraries for one month on a reciprocal basis. Renewals of 3 weeks are allowed if no one is on a waiting list for the item. The library will not loan materials less than six months old to other libraries in order to give priority to local patrons.  Items from the Board – none Adjournment – 4:30 p.m. Next meeting: September 1, 2016, at 3:30 p.m.