Library Board of Trustees

Library Board of Trustees Meeting Thursday, September 8, 2016, at 3:30 p.m. City Hall Meeting Room C&D Minutes Roll Call –Kelly Kirk, Emily Eggebraaten, Larry Klarenbeek, Josh Horak, Amber Wilde Approval of previous meeting minutes – Kelly moved that the minutes be approved as presented. Emily seconded. Approved unanimously. Correspondence and Communications – none Report of the Library Director State Level: SDLA Conference is September 28-30. In addition to various trainings, there are several important topics that I expect will come up: State Library plans to reduce courier services to the western part of the state, discussion of the Minitex contract that is still held by the Board of Regents, and the problems associated with Share-it. Black Hills Library Consortium: Consortium-wide holds became operational on September 1. There are some problems initially because Rapid City had a lot of old holds on lost books that had not been cleaned up, and some of the smaller libraries are still getting up to speed. Based on experience so far, however, we expect this to reduce our need to interlibrary loan outside the consortium substantially. Unfortunately, it has also substantially increased our loaning to Rapid City patrons, but this will also increase our circulation and is not costing anything since we are using the courier. Local Projects: Summer reading was a success. We have also had some well-attended history programs lately. Staff members set up a booth at welcome days at the University and have plans to visit the Student Union, the Rec Center, and Senior Center during September, which is Library Card Sign-up month. Rebecca will promote our digital resources and get people signed up to use them as well as encourage visits to the library. Staffing: We are working to get a new workstudy in place, hopefully by the end of September. Training: Nothing new Circulation Statistics: July 2016 Total Total Loans Renewals -------- -------- 9,024 2,116 August 2016 Total Total Loans Renewals -------- -------- 8,295 1,850 Financial Report and Approval of Expenditures – Larry moved that they be approved as presented. Kelly seconded. Approved unanimously. Unfinished Business:  Library Accreditation – The accreditation process is nearly complete. It will be wrapped up at the November meeting.  Board of Trustee Bylaws – Larry moved to approve changes as follows: Article II: If the Librarian determines that board action is required to advance normal library operations between regularly scheduled meetings and a special meeting is not possible, then in that event, the Librarian is authorized to take such action upon the approval of the President, or, if the President is unavailable, the approval of the acting Chair. The Board will be informed of such action, and the Trustees will ratify such action at the next meeting of the Trustees. Article V: The president of the board shall preside at all meetings, certify all actions approved by the board, authorize calls for special meetings, sign checks and appoint committees as needed. Article VIII: The library director shall perform the duties of secretary of the library board, and shall attend all board meetings except when her or his employment or salary is to be discussed in an executive session. Emily seconded. Approved unanimously.  Strategic Plan – Emily moved to approve the Strategic Plan as presented. Kelly seconded. Approved unanimously.  Library Board Training – Amber has found several upcoming trainings that will be available as well as a free online resource that might be useful. She will send out an e-mail containing that information for the board. New Business:  Technology Plan – Amber presented a tentative plan. There was some discussion of smaller computers as well as providing laptops for checkout to be used within the library as additional possibilities for providing access. The plan was tabled until the November meeting.  SDLA Membership Renewal – Amber requested that the board consider payment for membership renewals to the South Dakota Library Association for all librarians on staff as well as board members and for an institutional membership for the library. Kelly moved to approve. Emily seconded. Approved unanimously.  Items from the Board –  o Josh asked whether the Little Free Libraries popping up around town were affecting the library. Amber said the Friends are assisting in supporting some that are going up on city property, and that others are using the Friends book sale to stock theirs. These are primarily going in more remote areas and are increasing literacy awareness but not affecting circulation much, so Amber and the rest of the staff support the movement. o Emily mentioned some concerns about OverDrive authentication. Amber said staff members have been noticing some strange messages since Koha started being used for this and they may be considering switching to different software that is already being used for authentication for other databases. The specific issue in question, however, seemed to be fixable and Amber will investigate. Adjournment – 4:30 p.m. Next meeting: November 3, 2016, at 3:30 p.m.