Library Board of Trustees

Library Board of Trustees Meeting Thursday, January 12, 2017, at 3:30 p.m. Council Chambers Minutes Roll Call –Kelly Kirk, Judy Larson, Ron Edstrom, Larry Klarenbeek, Josh Horak, Emily Benvenga, Amber Wilde Approval of previous meeting minutes – Ron moved that the minutes be approved as presented. Larry seconded. Approved unanimously. Correspondence and Communications – Amber reported that she received the congratulations from the State Library on our state accreditation at the Exemplary level. The ceremony will take place the afternoon of February 16 in the Capitol Rotunda in Pierre. Amber will attend. If anyone else is interested in joining, they should let her know. Also, the library planning study will begin next week. TSP has sent out a tentative agenda for the initial meeting and asked for a couple of representatives from the library board to attend. Josh and Larry will attend. There will be at least one meeting in the upcoming months with the entire library board. Report of the Library Director State Level: The South Dakota Library Association will hold its annual legislative day in Pierre on February 16. Amber will attend. Black Hills Library Consortium: Nothing new to report Local Projects: Clean-up work on the South Dakota History Room continues to move along steadily. We are also working on shelf-reading and straightening with the assistance of volunteers as well as our pages. Staffing: Nothing new to report. Training: Shayna Monnens will attend a Jumpstart training in Pierre on February 17 to prepare for the summer reading program. She will then host a local training for other area librarians in late February. Costs associated with these trainings are covered by a grant through the State Library, and any portion of the grant that is not used for the training sessions can be used toward our summer reading expenses. Circulation Statistics: November 2016 Total Total Loans Renewals -------- -------- 6,871 1,769 December 2016 Total Total Loans Renewals -------- -------- 6,792 1,892 Amber stated that she would also be covering the progress on our Strategic Plan in her report going forward to ensure we are making progress on it. Objective 1.B Offer computer and technology classes to the public with a deadline of March 2017 is underway. Objective 2.A Create table displays to attend local events is underway in preparation for the Home Show March 4-5. Objective 2.B Develop a logo and slogan to use in publicity and marketing materials has been pushed back to have a completion date of April so that results can be announced during National Library Week, but the process will be getting started here in the next month. Objective 4.A Deadline for the consultant’s initial evaluation has been bumped up to be completed in June 2017 instead of December 2017 and will get started next week. Financial Report and Approval of Expenditures – Judy moved that they be approved as presented. Larry seconded. Approved unanimously. Unfinished Business:  Meeting Room Policy – Kelly moved to approve as presented. Emily seconded. Approved unanimously. Emily moved that an exception be approved for the TOPS groups to continue having their weekly meetings there as long as there are no conflicts, to be revisited in one year. Kelly seconded. Approved unanimously. New Business:  Election of Officers – Josh was nominated by Ron to continue as president. Emily was nominated by Josh to be vice-president. Larry moved to approve the slate of officers. Kelly seconded. Approved unanimously.  Director Evaluation Policy – Tabled to March meeting, pending further information to be sent by Amber.  Order of Business – An alternate order of business to the one currently stated in the bylaws was discussed. All agreed that a change could improve the flow of business at the meetings. This bylaws changed will be considered at a future meeting with advanced notification. Ron moved to adjourn at 4:25 p.m. Larry second. Approved unanimously. Next meeting: March 2, 2017, at 3:30 p.m.