City Council

Spearfish City Council Regular Session Minutes January 17, 2017 The Spearfish City Council met at 5:30 PM on Tuesday, January 17, 2017. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Klarenbeek, Hodgs, Jacobs and Schmit. Lee was absent. Also present: City Administrator Neeb, Finance Officer Dutton, City Planner Watson, City Attorney Davis, Public Works Administrator Johnson, Assistant Police Chief Jacobs, Fire Chief Sachara, Aquatics Specialist Rauterkus, Administrative Assistant Weber and Wastewater Facility Superintendent Evridge. Order of Business – Hodgs moved, Jacobs seconded and all voted to approve the Order of Business. There were no declarations of any potential conflicts-of-interest. Consent Agenda – Schmit moved, Hodgs seconded and all voted to approve the Consent Agenda as follows: A. Add Shane Richardson to the 2017 Fire Department Volunteer List B. Authorize Mayor Boke to sign FCC Notification for Spectrum Manager Lease Agreement with Sensus. C. Approve the following Raffles:  Yellow Jacket Foundation plans to raffle multiple cash prizes ($50.00 to $5,000). Tickets are $50.00 with ticket sales from February 6, 2017 to drawing on April 29, 2017. Proceeds to benefit athletic scholarships for the 2017-18 school year.  Yellow Jacket Foundation plans to raffle a 2017 Jeep Wrangler Sport 4X4. Tickets are $50.00 with ticket sales from February 6, 2017 to drawing on November 4, 2017. Proceeds to benefit BHSU Athletic Scholarships for the 2017-2018 school year. D. Approve Special Event Permit for Northern Hills Community Band Concert in the Bandshell; June 29, 2017 6pm-8pm. E. Approve Brown Bag Permit for January 21 & 22 at the Pavilion for the Fireman’s Banquet (includes set-up). F. Approve Minutes of Regular Session dated January 17, 2017. G. Accept monthly financial reports dated December 31, 2016. ITEMS FROM VISITORS Presentation - Historic Preservation along with other board members and guest Paul Higbee presented the newly created publication on the Hydroelectric Plant. HPC Chair Greg Dias stated “Powering Homestake” is the completion of a three-year project and will be available on the City website and copies of the publication will be available at various locations in Spearfish. HEARINGS Transfer License – Mayor Boke opened a public hearing at 5:40 PM to consider an application from Mona Jackson with C&J Enterprises LLC dba Killian’s to transfer a retail on-sale liquor license from Nick Caton located at 539 W. Jackson Blvd. There were no oral or written comments and the public hearing was closed at 5:40 PM. Hodgs moved, Jacobs seconded and all voted to approve the transfer of license. Special License – Mayor Boke opened a public hearing at 5:40 PM to consider an application from Melissa Barth with Spearfish Chamber of Commerce for a special on-sale liquor license for Taste of Spearfish on January 30th from 5 p.m. to 7:00 p.m. at the Park Pavilion. There were no oral or written comments and the public hearing was closed at 5:41 PM. Schmit moved, Jacobs seconded and all voted to approve the special license. ORDINANCES AND RESOLUTIONS Ordinance 1259 – City Planner Watson provided a report on Ordinance 1259 - Rezone from Ag to R-1 Single Family on a portion of Tract C at McGuigan Ranch. There are no changes from first reading. Staff and Planning Commission recommend approval. Mayor Boke opened a public hearing at 5:49 PM to consider second reading of Ordinance 1259. Speaking on the matter were: Brenda Mosset, Christy Rodgers, Rachelle Pearson, Rilea Moyer, Toby Bordewyk, Morgan Pearson, Deana Bordewyk and Joe Jorgensen. When there were no further comments, Mayor Boke closed the public hearing at 6:06 PM. Clark moved, Jacobs seconded and all voted to approve second reading of Ordinance 1259. BIDS AND PROPOSALS Proposal – Schmit moved, Hodgs seconded and all voted to accept the purchase proposal from HD Supply (sole supplier) for 2017 SmartPoint Radio Read Control and Cold Water Meters and set these as the price for 2017. Unit Price SCHEDULE 1: METER TRANSCEIVER UNIT SmartPoint Model 510M 2-port meter transceiver unit with $153.00 mounting bracket SmartPoint Model 510M-Single Port meter transceiver unity $132.00 with mounting bracket or equivalent SmartPoint Model 520M Pit Meter Single Port meter $149.00 transceiver with mounting bracket or equivalent SCHEDULE II: COLD WATER METERS Sensus IPERL Cold Water Meters – Electromagnetic Flow Measurement System Sensus iPerl 5/8” x 3/4” $139.00 Sensus iPerl 3/4” $153.00 Sensus iPerl 1” $203.00 Sensus OMNI C2 Cold Water Meters – Compound Type Measurement System Sensus Omni C2-Compound 1 1/2" $1,166.00 Sensus Omni C2-Compound 2” $1,375.00 Sensus Omni C2-Compound 3” $1,669.00 Sensus Omni C2-Compound 4” $2,890.00 Sensus Omni C2-Compound 6” $4,839.00 Sensus Omni C2-Compound 8” $7,855.00 Sensus accuMAG Cold Water Meters – Electromagnetic flow technology meters Sensus accuMAG 1 1/2"-Submersible $3,956.83 Sensus accuMAG 1 1/2"-Non-Submersible $3,688.03 Sensus accuMAG 2”-Submersible $4,306.27 Sensus accuMAG 2”-Non-Submersible $3,970.27 Sensus accuMAG 3”-Submersible $4,754.68 Sensus accuMAG 3”-Non-Submersible $4,213.85 Sensus accuMAG 4”-Submersible $4,902.85 Sensus accuMAG 4”-Non-Submersible $4,362.02 Sensus accuMAG 6”-Submersible $5100.42 Sensus accuMAG 6”-Non-Submersible $4559.59 Sensus accuMAG 8”-Submersible $6012.69 Sensus accuMAG 8”-Non-Submersible $5476.09 Sensus accuMAG 10”-Submersible $7132.83 Sensus accuMAG 10”-Non-Submersible $6596.23 Sensus accuMAG 12”-Submersible $8326.90 Sensus accuMAG 12”-Non-Submersible $7,794.52 Sensus accuMAG 14”-Submersible $10,792.22 Sensus accuMAG 14”-Non-Submersible $10,268.29 Sensus accuMAG 16”-Submersible $11,885.90 Sensus accuMAG 16”-Non-Submersible $11,361.97 Sensus accuMAG 18”-Submersible $13,252.00 Sensus accuMAG 18”-Non-Submersible $12,729.07 Sensus accuMAG 20”-Submersible $14,210.00 Sensus accuMAG 20”-Non-Submersible $13,686.04 Sensus accuMAG 24”-Submersible $15,303.65 Sensus accuMAG 24”-Non-Submersible $14,779.73 SCHEDULE III: Meter Pits Ford Plastic Pit Setters-Model PTDBHH-688-36HB-72 (1 1/2” pit) $3,421.64 Ford Plastic Pit Setters-Model PTDBHH-788-36HB-72 (2” pit) $3,642.59 Ford Coil Pit Setters-Model PTFCBHH-388-18-72-FP (3/4” pit) $953.79  Ford Coil Pit Setters-Model PTFCBHH-488-18-72-FP (1” pit) $1,169.68 Surplus Item Bids - Schmit moved, Klarenbeek seconded and all voted to accept the following bids for items that were surplused with intent to sell to highest sealed bid:  Miles Burtzlaff for $468.00 for the 1991 Dodge 4x4 pickup with an average appraisal of $500.00. There were two bids received  Kevin Gose for $1,700.00 for the 1984 International Boom Truck with an average appraisal of $1,700.00. There were two bids received  XDA Investments for $570.50 for the 1964 International Dump Truck with an average appraisal of $633.34. There were three bids received Klarenbeek moved, Schmit seconded and all voted to follow staff recommendation to decline the following bids for items that were appraised at a higher value:  2009 Dodge Charger – average appraisal is $4,500.00. Four bids were received  2010 Dodge Charger – average appraisal is $5,000.00. Four bids were received  1979 Dodge 4x4 Pickup – average appraisal is $1,600.00. Four bids were received Of note, there were three bids for the 1990 Dodge Pickup. This resulted in a tie and was re-bid by the two top bidders – the bid-off will be considered next round. LEGAL, FINANCE AND PUBLIC SAFETY Committed balance – Schmit moved, Hodgs seconded and all voted to commit 101-General Fund fund balance of $46,546.41 as Committed Fund Balance - Fire for 2016 and future until requested to be expended. PLANNING AND ZONING Preliminary Plat – Clark moved, Hodgs seconded and all voted to approve a preliminary plat for a 91 lot subdivision on a portion of Tract C of McGuigan Ranch. CITY ADMINISTRATION 2017 Intern – Jacobs moved, Clark seconded and all voted for tentative approval of an intern for this semester ending in May. Background is in progress and name will be provided once that clears. Wage will be $11.00 per hour, 30 hours per week. Committee Schedules - Schmit moved, Hodgs seconded and all voted approval for an annual ‘day switch’ for the two committees of Legal, Finance & Public Safety and Public Works. These committees meet on Tuesday and Wednesday the week prior to regular Council meeting with one council member from each ward. Currently LFPS is Tuesday and PW is Wednesday – for one year LFPS will meet on Wednesday and PW meet on Tuesday. The Council members assigned to the committees will keep their same day of the week commitment, thereby switching committees. This will give council members exposure to the other departments. Land use along Winterville Road – Klarenbeek moved, Clark seconded and all voted to limit adjoining Winterville Road owner's uses to be within the 50 foot easement area only. Interim Bill List – Schmit moved, Hodgs seconded and all voted to approve the Interim Bill List dated January 9, 2017. VENDOR DESCRIPTION AMOUNT BLACK HILLS ENERGY 2016 ELECTRICITY $ 4,559.99 BUTTE ELECTRIC COOP 2016 ELECTRICITY $ 50,139.86 SDARWS CONFERENCE REGISTRATIONS $ 105.00 VISIT SPEARFISH INC JAN 2017 HOTEL BID SUPPORT $ 16,750.00 ** TOTALS ** $ 71,554.85 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee - Absent Doug Schmit Bill List – Klarenbeek moved, Schmit seconded and all voted to approve the Bill List dated January 17, 2017. VENDOR DESCRIPTION AMOUNT A & B WELDING SUPPLY CO CO2-ARGON CYLINDER DEPOSIT $ 15.00 A & L CONTRACTORS LLC 2016-2017 SNOW REMOVAL $ 10,967.50 A&B BUSINESS INC PAPER/INDEX/JAN 2017 FD COPIER LEASE $ 205.12 AINSWORTH-BENNING INC 2016 ATLAS BLDG DRAIN PANS $ 6,246.00 ALPINE IMPRESSIONS FD POLO SHIRTS $ 162.00 BAKER & TAYLOR BOOKS $ 203.59 BELLE FOURCHE LANDFILL 2016 DEC LANDFILL FEES $ 18,151.57 BENTZ EQUIPMENT INC MANIFOLD & REPAIR PARTS $ 768.88 BHSU SPRING CAREER FAIR SPRING CAREER FAIR $ 90.00 BLACK HILLS CHEMICAL CORP DETERGENT/CLEANER/PLATES/CUPS $ 195.11 BLACK HILLS ENERGY 2016 DEC/JAN 2017 ELECTRICITY $ 3,088.30 BLACK HILLS PIONEER 2017 PUBLIC WORKS ANNUAL SUBSRIPTION $ 103.77 BLACK HILLS PURE INC 2016 WATER/COOLER RENTAL $ 63.00 BORDER STATES ELECTRIC 2016 LED LIGHTS/LED LAMP/LED 40W $ 3,256.60 BUTLER MACHINERY CO 2016 LAMPS/LAMPS $ 402.20 CAREER TRACK INC 5 REG.-FRONT DESK SAFETY MAR 8 $ 695.00 CBH COOPERATIVE 2016 DEC BULK FUEL CONTRACT $ 26,317.89 CENTER POINT LARGE PRINT 2017 BOOK STANDING ORDER $ 2,049.12 CENTURION TECHNOLOGIES 2017 SMARTSHIELD LICENSES $ 88.00 CENTURYLINK INC JAN 2017 E911 & CIRCUITS $ 1,260.04 CHRIS SUPPLY CO ELECTRIC REPAIRS $ 62.34  $ CITY OF SPEARFISH CREDIT CARDS 2016 DIGITAL OCEAN RENTAL 5.00 CLAUSER MACHINE WORKS 2016 CHECK DRIVELINE & MILL CLAMPS $ 38.00 DIAS, GREGORY K JAN 2017 BACKUP SERVICES $ 44.97 CROELL INC 2016 FAST TRACK-STADIUM ALLEY $ 10.65 CULLIGAN SOFT WATER CORP 2016 WATER $ 13.00 CVD CONSTRUCTION INC 2016 SNOW REMOVAL $ 1,535.00 DAKOTA SUPPLY GROUP FILTERS $ 142.56 RICHARD B DUNWOODY 2016 SNOW REMOVAL $ 720.00 EDDIE'S TRUCK CENTER INC REMAN ALLISON/KIT/PARTS/GEARS/PUMP $ 17,889.59 NEWHOUSE ENTERPRISES INC OFFICE SUPPLIES/FILE JACKETS $ 194.99 FAIR MANUFACTURING INC CUTTING EDGES/SKID SHOES/BELT $ 3,465.66 FASTENAL CO HARDWARE $ 8.54 FEDEX 2016 FORENSIC LAB SHIPPING $ 11.84 FIRST WESTERN INSURANCE 2017 CITY NOTARY BOND $ 243.75 VIEHAUSER ENTERPRISES LLC 2016 PADLOCKS-CYLINDERS/KEYS $ 500.40 THE GLASS SHOP 2016 REC CTR THRESHOLD REPAIRS $ 402.48 GRAINGER INC STATION 1 TIMER/FILTER/HAZMAT BOOK $ 109.70 GRIMMS PUMP SERVICE 2016 PLUMBING SUPPLIES/PUMP REPAIRS $ 343.78 HDR ENGINEERING INC 2016 ENGINEER-EXIT 8 DRAINAGE/2017 PROJ $ 7,543.42 ASHI & 24-7 EMS REMITTANCE ONLINE INSTRUCTOR UPGRADE $ 20.00 HEIMAN FIRE EQUIPMENT INC SAFETY VESTS/PANELS/CONES/SIGN $ 944.55 HIGHLAND ENTERPRISES 2016 SNOW REMOVAL $ 4,687.50 HOLIDAY INN-SPEARFISH 2016-CONV CENTER SNOW REMOVAL $ 1,668.75 IACP 2017 MEMBERSHIP $ 150.00 INGRAM LIBRARY SERVICES 2016 BOOKS $ 374.12 JENNER EQUIPMENT CO FAN MOTOR $ 908.72 KDSJ RADIO 98 2016 REC CENTER RADIO ADS $ 180.00 KDV INC 2016 SNOW REMOVAL $ 3,105.00 KONE INC 1ST QTR 2017 MAINT CONTRACT $ 141.46 BETHESDA CHRISTIAN BROADCAST 2016 REC CENTER RADIO ADS $ 250.00 KT CONNECTIONS JAN 2017 NETWORK ADMIN $ 6,207.00 LARSON CO LTD INC 2016 MIRROR HEAD KIT-CABLES/BRACKET $ 2,211.39 MATTHEWS INTL CORP BRONZE PLAQUES $ 224.00 MENARDS CEILING FAN/LIGHT/TOOLS/TOOL BAG $ 704.91 MG OIL COMPANY OIL $ 178.93 MIDCO JAN 2017 INTERNET & PHONES $ 336.27 MIDCONTINENT TESTING LABS 2016 DEC LAB TESTS $ 1,267.25 MUNRO EARTHMOVING LLC 2016-2017 SNOW REMOVAL $ 18,525.00 MURPHY PETROLEUM TRANSPORT USED OIL DISPOSAL $ 108.00 NEVE'S UNIFORMS INC SHIRTS/HASHMARKS/PANTS $ 343.72 NORTHERN HILLS TRNG CENTER 2016 DEC JANITOR/SNOW SERVICES $ 1,954.42 NORTHERN TRUCK EQUIPMENT 2016 BATTERY & SWITCH/SNOW BLOWER $ 14,331.00 PRO WINDMILL INC DEODORIZER SERVICE $ 123.00 ONE TIME VENDORS TRAVEL REIMBURSEMENT $ 251.96 OSTROM, CORWIN 2016 SNOW REMOVAL $ 765.00 OVERDRIVE INC 2017 LIBRARY PARTICIPATION FEE $ 3,000.00 PENGUIN RANDOM HOUSE INC CDS $ 167.17 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 368.00 RAPID DELIVERY 2016 PICKUP & DELIVERY SERVICES $ 156.40 REVIZE LLC 2017 WEBSITE SUBSCRIPTION $ 3,500.00 SAFEWAY STORES INC CREAMER $ 34.46 SALZSIEDER CONSTRUCTION 2016 SNOW REMOVAL $ 1,805.00 SD ARBORISTS ASSN 2017 MEMBERSHIPS X 4 $ 90.00 SD STATE HISTORICAL SOCIETY 2017 MEMBERSHIP-LIBRARY $ 40.00 SDPAA 2017 LIABILITY/PROPERTY INSURANCE $ 252,345.92 SHAW FIRE & SAFETY INC EXTINGUISHERS/BRACKET $ 343.66 MILANO, ANDREA BADGE DECAL $ 32.00 PETERSON CONSULTANTS INC 2016 DEC NH CINEMA ADS $ 225.00 TELKAMP, ROGER A TORQUE WRENCH $ 534.40 TRIO SYSTEMS LLC 2017 ANNUAL SUPPORT RENEWAL $ 295.00 SOUTH DAKOTA ONE CALL 2016 DEC MESSAGE FEES $ 27.30 SOUTH DAK STATE TREASURER 2016 DEC SALES TAX REMITTANCE $ 7,114.88 STOCK, JEFFREY C DELCO SOL $ 65.00 SPEARFISH AUTO SUPPLY 2016 RELAY & WASHER FLUID $ 28.75 VIVI BENE INC 2016 ST LIGHT REPAIRS $ 341.84 SPEARFISH GLASS INC 2016 ADJUST PAVILION DOOR $ 76.53 STATE OF SD-EXECUTIVE MGMT 2016 NOV WWTP CENTREX CALLS $ 9.79 SUNSHINE TOWING 2016-HENTZ TOWING/2017 PD TOWING $ 658.00 THE UPS STORE #5137 SHIPPING SERVICES $ 62.67 THOMSON REUTERS WEST 2016 WESTLAW/2017 LEGAL SUBSCRIPTIONS $ 525.70 UNITED STATES POSTAL SERV REC GUIDE MAILING $ 1,000.00 USA BLUE BOOK BURET/SOLUTION/AMMONIA $ 471.71 VANCO SERVICES LLC 2016 DEC PROGRAM FEE $ 5.00 VERIZON WIRELESS JAN 2017 CITY CELL PHONES $ 3,719.48 WARNE CHEMICAL & EQUIPMENT 2016 ICE MELT $ 383.00 WESTERN COMMUNICATIONS 2016 RADIO REPAIRS & PAGERS $ 3,407.65 ** TOTALS** $ 448,410.62 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee - Absent Doug Schmit Awards – The following awards were presented at South Dakota Rural Water Conference last week – Congratulations to:  Miles Burtzlaff - Municipal Operations Specialist of the Year  Jennifer Mollman – Municipal Office Person of the Year  City of Spearfish – Second place in the statewide best water taste test There being no further business before the Council Hodgs moved, Jacobs seconded and all voted to adjourn at 6:40 PM. Dated this 17th day of January, 2017. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.