City Council

Spearfish City Council Regular Session Minutes February 6, 2017 The Spearfish City Council met at 5:30 PM on Monday, February 6, 2017. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Klarenbeek, Jacobs, Lee and Schmit. Hodgs was absent. Also present: City Administrator Neeb, Finance Officer Dutton, City Planner Watson, City Attorney Davis, Public Works Administrator Johnson, Police Chief Rotert, Aquatics Specialist Rauterkus, Streets Superintendent Riopel, Parks Foreman Ehnes, Human Resource Director Friedel, Administrative Assistant Weber, Wastewater Facility Superintendent Evridge and Janitorial Laborer Bowers. Order of Business – Schmit moved, Klarenbeek seconded and all voted to approve the Order of Business. There were no potential conflicts-of-interest declared. Consent Agenda – Lee moved and Clark seconded and all voted to approve the Consent Agenda as follows: A. Authorize Mayor Boke to sign Spearfish Forest Products MOU with BHSU. B. Add Brayden Ashworth and Shawn-Dylan Mudget to the 2017 Volunteer List for Fire Department C. Authorize the following hires and step increases: 1) Hire Karen Allen, Campground Manager, $11.00 per hour and Maurice Allen, Assistant Campground Manager, $10.00 per hour, effective 4/24/2017 includes full hookup site. 2) Hire Brigid Hoffman for a legal internship, $13.00 per hour, effective 5/1/2017. 3) Hire Tessa Robinson as an intern, $11.00 per hour, effective 1/25/2017. 4) Move Beau Riopel, Street/Solid Waste Superintendent to a grade 21, step 8, $29.95 per hour effective 1/29/2017. 5) Move Emily Haase to grade 9, step 2, $13.99 per hour, effective 1/29/2017. Step change is due to successful completion of 6-month in training period. 6) Move Kristin Wenzel to grade 7, step 2, $12.68 per hour, effective 2/12/2017. Step change is due to successful completion of 6-month in training period. 7) Move Madison Selk to grade 7, step 2, $12.68 per hour, effective 2/12/2017. Step change is due to successful completion of 6-month in training period. 8) Move Kayla Drieling to grade 12, step 2, $16.23 per hour, effective 2/12/2017. Step change is due to successful completion of 6-month in training period. D. Authorize Mayor Boke to make the following appointments effective 1-17-2017: Appoint Doug Schmit, Pam Jacobs and Marty Clark to Public Works Committee and appoint Dan Hodgs, Larry Klarenbeek and John Lee to Legal, Finance and Public Safety Committee. E. Accept 2016 Annual Report from the Spearfish Community Pantry. F. Approve the following special event permits:  • Front Porch Coalition Black Hills Area Suicide Awareness Walk & Fun Run May 6, 2017. • Spearfish Canyon 31st Annual Half Marathon & 5k Run/Walk- Northern Hills Area CASA July 8, 2017. G. Raffles: • Spearfish Area Chamber of Commerce scholarship raffle • BHSU Western History Books (signed by the author) raffle • Champions Choice Boxing rifle raffle. • Spearfish Optimist Club bicycle raffle H. Approve the following Brown Bag permits: Facility Applicant Event Date Snapper's Club Shelly Thompson Fremo funeral luncheon 01/30/2017 Pavilion Heidi Parker wedding reception 02/18/2017 Hudson Hall Spearfish Optimist Club meeting 02/10/2017 I. Approve Minutes of Regular Session dated January 17, 2017. ITEMS FROM VISITORS Recognition – Plaques were presented to Spearfish Charter of Black Hills Trails and Two Wheeler Dealer of Spearfish for their volunteer work on the Lookout Mountain trail system. Parks Foreman Ehnes stated there have been more than 300 man-hours of work done on the trails and all was volunteer time. Paul Bosworth spoke on behalf of the volunteer group and explained the work that has been done on the trail systems. SEDC Presentation - Mutch Usera presented the updated SEDC Strategic Plan and discussed vision, mission, growth wheel and goals. Art Proposal - Dick Termes and Jared Capp presented a vision for an enhancement to the Main Street Clock Tower which includes improving the clock face and installing a moving 3 ft diameter Termesphere on the top. Termes stated his goal is to make this a statement piece that will seem to have always been there and his passion for the project was evident. Jared Capp will design and install the mechanisms to provide movement. Lee moved Schmit seconded and all voted to authorize the commission for the Termesphere and utilize Art in Public Places funding (not to exceed $50,000) for the Termesphere, gear driven motion and lighting. HUMAN RESOURCES Hire – Clark moved, Jacobs seconded and all voted to hire Perry Mader as the (Benefit Eligible) Parks and Recreation Director, grade 23, step 10, $37.96 ($78,956.80 annually - exempt) effective 2-13-2017. BIDS AND PROPOSALS Project Bid – Schmit moved, Clark seconded and all voted to award bid to Rapid Construction with a low bid of $462,043.20 for the 2017 Old Town Sanitary Sewer Trunk Line Extension project. There were 12 bids. Surplus Bid – Lee moved, Jacobs seconded and all voted to accept bid from Vicki Greenwood for $631.50 for the 1990 Dodge pickup that was surplused with intent to sell to highest sealed bid. PUBLIC WORKS Easement – Klarenbeek moved, Jacobs seconded and all voted to grant a twenty foot wide easement to Butte Electric. Easement location T7N,R2E,BHM:Sec27: NW1/4 (wastewater treatment plant area along Hwy85) for electrical utility extension. Public Works Administrator Johnson stated this is a standard easement and consistent with others in the area Interim Bill List – Lee moved, Klarenbeek seconded and all voted to approve Interim Bill List dated January 25, 2017. VENDOR DESCRIPTION AMOUNT BLACK HILLS ENERGY 2016 DEC-JAN 2017 ELECTRICITY $ 28,365.99 CITY OF SPEARFISH CREDIT CARDS TRAVEL/TOOLS/POWER SYSTEM $ 508.26 MONTANA-DAKOTA UTILITIES 2016 DEC & JAN2017 NATURAL GAS $ 10,593.87 CLARITY TELECOM LLC JAN 2017 CITY PHONES/INTERNET $ 2,999.23 ** TOTALS** $ 42,467.35 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs - Absent Pam Jacobs Larry Klarenbeek John Lee Doug Schmit Bill List – Lee moved, Schmit seconded and all voted to approve the Bill List dated February 6, 2017. VENDOR DESCRIPTION AMOUNT A & B WELDING SUPPLY CO CYLINDER RENTAL/OXYGEN/ACETYLENE $ 386.88 A & J SUPPLY IRON/STEEL/PIPE/HINGE $ 376.78 A & L CONTRACTORS LLC SNOW REMOVAL $ 3,230.00 A M LEONARD INC ROPE/THROWING WEIGHT $ 209.98 A&B BUSINESS INC CITY & REC CENTER COPIER LEASES $ 2,560.94 ACE STEEL & RECYCLING INC CHANNEL-FLAT-PLATE STEEL $ 1,530.07 ADAMS - ISC CYLINDER REPAIR/CRANE INSPECTION $ 2,190.20 ADVANCED ENGINEERING & ENV 2016- JACKSON BLVD & GA WATER ENG $ 34,345.50 AL CORNELLA REFRIGERATION REPAIR CONCESSIONS COOLER $ 338.63 AMERICAN LEGION FLAG & EMB INDOOR FLAG-POLICE DEPARTMENT $ 201.60 APWA BLACK HILLS BRANCH 2017 DUES RENEWAL $ 80.00 BAKER & TAYLOR BOOKS/CDs $ 313.50 BEST WESTERN BLACK HILLS LODGE LODGING-PERRY MADER $ 66.00 BH COUNCIL OF LOCAL GOVERNMENTS 2017 MEMBERSHIP $ 3,130.00 BICKLE TRUCK & DIESEL INC LABOR/PTO AIR SHIFT $ 221.11 BLACK HILLS CHEMICAL CORP SACKS/CLEANERS/TISSUE/GLOVES $ 1,383.39 BLACK HILLS ENERGY 2016 & JAN 2017 ELECTRICITY $ 4,593.47 BLACK HILLS PIONEER JAN 2017 ADS & LEGAL PUBLISHING $ 1,878.84 BLACK HILLS STATE UNIV JAN 2017 NEWSLETTER/BILLINGS $ 495.80 BOMGAARS SUPPLY INC 2016 CLEANERS/BOOTS/TOOLS/GLOVES $ 821.44 BORDER STATES ELECTRIC HARDWARE/LED LIGHTS $ 1,252.02 UPSTATE WHOLESALE SUPPLY SOFTWARE MAINTENANCE 3 YEAR $ 4,419.00 BUTLER MACHINERY CO GASKETS/O RINGS/TACH PLATES $ 874.21 BUTTE ELECTRIC COOP 2016-JAN 2017 ELECTRICITY $ 52,038.26 AINSWORTH AUTO PARTS LLC FILTERS/LUBE $ 602.79 CENGAGE LEARNING BOOKS $ 107.96 CHAIN SAW CENTER PADDLES/BOLTS/OIL/REPAIRS $ 301.51 SLEEP, DEANNA M RECREATION GUIDE PRODUCTION $ 1,737.08 CITY OF SPEARFISH JAN 2017 CITY UTILITIES $ 4,684.67 CRESCENT ELECTRIC SUPPLY SLIM LINES/BALLASTS/FLOODLIGHTS $ 502.52 CUSTOM CAGE INC LAMP BASES $ 96.00 DAKOTA BUS SERVICE CORP REFUND FIRE DEPT TRAINING SPLY $ 62.01 DAKOTA PUMP INC REPAIR ELKHORN LIFT STATION $ 1,326.53 DEMCO INC ALBUMS/COVERS/RECEIPTS $ 451.56 DIVISION OF MOTOR VEHICLES TITLE & LICENSE OSHKOSH $ 21.20 DLT SOLUTIONS LLC AUTO CAD $ 6,915.02 EAGLE AVIATION INC AIRPORT RADIOS $ 1,078.39 ECOLAB PEST ELIMINATION PEST CONTROL $ 392.85 EDDIE'S TRUCK CENTER INC SERVICE CALL/REPAIRS/SENSORS $ 1,877.69 NEWHOUSE ENTERPRISES INC PENS/NOTES/LABELS/INK $ 98.46 FASTENAL CO DRILL/ROTARY HAMMER/BROOMS $ 758.57 FIRST NATIONAL BANK GOLLIHER TANK BOND PAYMENT $ 91,072.41 FIRST WESTERN INSURANCE FIRE DEPT INSURANCE $ 14,114.00 GELLETT, JASON 2017 BOOT ALLOWANCE REFUND $ 100.00 VIEHAUSER ENTERPRISES LLC PAVILION & LIBRARY DOOR REPAIR $ 259.00 GRAINGER INC TIMER/LIGHTS/CLEANER/FILTER KITS $ 1,346.75 GREAT WESTERN TIRE INC MOUNT TIRE $ 23.00 GRIMMS PUMP SERVICE EXTENSION CORDS $ 376.60 HDR ENGINEERING INC 2016-EXIT 8 DRAINAGE & SEWER ENG $ 19,170.30 ASHI & 24-7 EMS REMITTANCE INSTRUCTOR TRAINING COURSE $ 182.39 HEARTLAND PAPER CO BUFFER PADS/TOWELS/CLEANERS $ 276.04 HEISLER HARDWARE BATTERIES/HARDWARE/PAINT/TOOLS $ 923.52 HIGHLAND ENTERPRISES SNOW REMOVAL $ 2,531.25 HOFMANN, STEVEN 2017 BOOT ALLOWANCE REFUND $ 100.00 HOLIDAY INN-SPEARFISH EMPLOYEE APPRECIATION PARTY $ 6,398.61 LESTER HOSPITALITY-SIOUX FALLS LODGING-EHNES $ 188.00 DOROTHY HONADEL REIMBURSEMENT-DIGITAL COPIES $ 20.00 IAED EMD CERTIFICATION-WARNER & BERGER $ 100.00 IAPMO SEMINAR REGISTRATION-ULMER $ 80.00 ID EDGE INC FOBS $ 1,141.30 INTERNATIONAL CODE COUNCIL TRAINING REGISTRATION-PAISLEY $ 435.00 J & B EQUIPMENT CO INC 90 AMP BAR $ 182.00 JENNER EQUIPMENT CO RUBBER KITS $ 813.61 TODD EMERY COLLINS FIRE STATION JETTING $ 200.00 JUNEK'S SERVICE CORP SWITCH/HEADLAMP $ 360.70 KDSJ RADIO 98 JAN 2017 REC RADIO ADS $ 180.00 KDV INC SNOW REMOVAL $ 2,115.00 KETEL THORSTENSON LLP 2016- AUDIT & COMPONENT UNIT WORK $ 1,250.00 KEYSTONE RIDGE DESIGNS MEMORIAL BENCH-JELBERT $ 1,881.05 CHARLES G KING JR SPORTS FIELD LAND APPRAISALS $ 4,050.00 KNECHT HOME CENTER INC PAINT/TOOLS/PLYWOOD/HARDWARE $ 648.72 BETHESDA CHRISTIAN BROADCASTING JAN 2017 REC RADIO ADS $ 250.00 KT CONNECTIONS SSL RENEWAL/NETWORK ADMIN/UPS $ 11,595.68 L3 MOBILE-VISION INC MAINTENANCE AGREEMENT $ 4,484.00 LADNER EXCAVATING & TRENCH LUEDERS ALLEY WATER REPAIR $ 1,382.54 LARSON CO LTD INC CONVERTER/MIRROR BRACKETS $ 3,183.63 LARSON, BRIAN EDUCATIONAL LOAN $ 2,000.00 LAWRENCE COUNTY TREASURER 2017 PARKING ASSESSMENTS $ 2,489.95 LOU'S GLOVES INC EXAM GLOVES $ 372.00 LUEDERS FOOD CENTER COUNCIL FIRE DEPT MEAL $ 171.58 JJ SCHOLL INC DETAIL FORD PICKUP $ 135.00 MATHIS JR, ROBERT TRAVEL MILEAGE/PER DEIM $ 237.04 MENARDS DOORS $ 1,094.50 MEREDITH SERVICES CO INC 2016 & 2017 SNOW REMOVAL $ 14,670.00 MUNRO EARTHMOVING LLC SNOW REMOVAL $ 7,750.00 NAMI SIOUX FALLS COURSE REGISTRATIONS $ 240.00 NEEB, LUCAS KARATE INSTRUCTION $ 1,695.00 NEVE'S UNIFORMS INC PANTS $ 269.85 NFPA 2017 MEMBERSHIP-SACHARA $ 175.00 NORTHERN HILLS TRNG CENTER JAN 2017 JANITOR/SNOW REMOVAL $ 2,292.93 OBERLE'S RADIATOR & REPAIR REPAIR FUEL TANK $ 75.00 OFFICE TECH & SUPPLY MINUTE BOOKS/MARKERS/HOLDERS $ 606.45 OLD WEST ESCROW CO INC CARLSTROM AIRPORT LAND PAYOFF $ 623,487.65 EXPRESS TOLL COLORADO TOLL FEES $ 34.90 OVERHEAD DOOR COMPANY REPAIR REC CENTER DOOR $ 116.28 REED, THERESA DAWN JAN 2017 RESTROOM CLEANING $ 465.00 PEDERSEN, REBECCA JAN 2017 ZUMBA INSTRUCTOR $ 226.80 PENGUIN RANDOM HOUSE INC CDs $ 203.85 PENWORTHY CO BOOKS $ 562.85 PETTY CASH-WELLS FARGOBANK TRAVEL/SUPPLIES $ 321.69 PHAZE ELECTRIC INC MOVE SWITCHES $ 208.76 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 65.00 WATER TREE INC GALLON OF RES UP $ 26.72 PUSH PEDAL PULL INC FITNESS EQUIPMENT REPAIRS $ 1,201.18 QUIK SIGNS INC NAME PLATE $ 6.50 RAPID DELIVERY PICKUP & DELIVERY SERVICES $ 166.75 REFLECTIVE APPAREL FACTORY REFLECTIVE JACKETS $ 417.50 REGIONAL HEALTH 2016 DRUG SCREENS $ 990.00 RPM MACHINE SHOP INC VALVE JOB $ 991.84 SANITATION PRODUCTS INC CURBTENDER REPAIRS $ 301.72 SD BUILDING OFFICIALS ASSN REGISTRATION-PAISLEY & HAFNER $ 150.00 SD DEPT OF PUBLIC SAFETY 1ST HALF 2017 TELETYPE SERVICE $ 3,090.00 SD FIRE FIGHTERS ASSOC'N CITY OF SPEARFISH MEMBERSHIP $ 100.00 SHARKEY PLUMBING HEATING REPAIR PARK URINALS $ 194.34 MILANO, ANDREA COIN LOGOS $ 34.00 PETERSON CONSULTANTS INC JAN 2017 NH CINEMA REC ADS $ 225.00 SIMPLEXGRINNELL LP 2016- REPAIR ALARM SYSTEMS $ 1,338.00 TELKAMP, ROGER A TOOL KIT/TOOL/PROBE $ 79.35 SOUTH DAKOTA AGA 2017 CONFERENCE-DENEUI $ 185.00 SO DAK MUNICIPAL LEAGUE 2017 LEGISLATIVE DAY REGISTER $ 120.00 SOUTH DAK STATE TREASURER JAN 2017 SALES TAX REMITTANCE $ 7,350.27 SOUTH DAKOTA STATE ARCHIVE ARCHIVE BH PIONEER $ 57.60 SPEARFISH AMBULANCE SERV DEFIB PADS & BATTERIES $ 411.45 SPEARFISH AUTO SUPPLY MOTOR/TOOLS/REPAIRS/OIL/CHEMICALS $ 8,805.39 VIVI BENE INC 2016 WHHS HVAC/ELECTRIC REPAIRS $ 1,268.52 STATE OF SD-EXECUTIVE MGMT 2016 DEC WWTP CENTREX CALLS $ 7.39 SPRINGFIELD WORKSHOP INC EASTER EGG HUNT SUPPLIES $ 1,307.57 SYSCO FOOD SERVICES OF MT CONCESSIONS $ 582.33 THE UPS STORE #5137 SHIPPING-ECONOLITE $ 39.91 TONKA EQUIPMENT CO FILTER SAND $ 5,950.00 TYLER TECHNOLOGIES INC FEB 2017 ONLINE BILLING FEES $ 166.00 USA BLUE BOOK EYE WASH STATION $ 663.59 VANCO SERVICES LLC JAN 2017 PROGRAM FEES $ 5.50 VANGUARD ID SYSTEMS LIBRARY CARDS $ 344.90 VANWAY TROPHY & AWARD LOOKOUT MTN RECOGNITION $ 128.90 VISIT SPEARFISH INC FEB 2017 BID BOARD ALLOCATION $ 16,750.00 WALMART COMMUNITY/GEMB MONITOR/SUPPLIES/TOOLS/REPAIRS $ 1,263.76 WELLS PLUMBING CORP HARDWARE/IOWA HYDRANT $ 183.05 WESTERN COMMUNICATIONS ADAPTER $ 15.00 WESTERN STAR INC REPAIR WWTP DOOR $ 405.20 WHITE'S QUEEN CITY MOTORS STRIKER $ 13.50 WILBUR REPAIR SERVICE CALL-DIAGNOSTICS $ 182.50 WOLFF'S PLUMBING & HEATING REPAIR TOILETS/SERVICE GYM HEATERS $ 1,573.80 ** TOTALS ** $ 1,026,428.64 January 2017 Salary Expense & Credit Card Fees Bill List 02/06/17 Gross Wages/Benefits Gross Wages Mayor/Council $ 4,934.46 0.72% $ 4,435.26 City Administrator 9,071.81 1.33% 7,182.14 City Attorney 2,873.44 0.42% 2,319.20 Finance 13,534.07 1.98% 10,543.05 Human Resources 4,881.84 0.71% 3,857.70 Gov't Bldgs 21,566.55 3.16% 9,553.13 PW Admin 13,092.98 1.92% 10,133.24 Police 152,073.04 22.25% 98,783.04 Fire 28,772.82 4.21% 15,350.32 Bldg Inspect 18,980.44 2.78% 12,680.57 Streets 10,675.54 1.56% 3,075.58 Snow Removal 34,455.42 5.04% 25,285.52 Cemetery 8,204.12 1.20% 5,651.27 Animal Control 4,108.51 0.60% 2,639.80 Recreation/Aquatic 49,026.00 7.17% 30,828.93 Spectator Recreation 7,502.67 1.10% 5,350.55 Parks 25,106.82 3.67% 18,698.74 Library 24,117.58 3.53% 18,742.41 Plan & Zone 15,938.10 2.33% 12,129.41 Motor Pool 8,403.12 1.23% 4,705.28 Police Comm (214) 30,853.64 4.51% 22,944.58 Water 38,179.21 5.59% 25,696.52 Electric Production 24,658.14 3.61% 17,565.49 Sewer 33,366.33 4.88% 22,338.13 WWTP 38,521.88 5.64% 25,581.45 Airport 5,293.59 0.77% 3,456.16 Parking 704.97 0.10% 495.04 Solid Waste 40,189.01 5.88% 23,072.14 Campground 14,346.64 2.10% 10,851.74 Totals $ 683,432.74 100.00% $ 453,946.39 Credit Card Fees paid in January $ 1,922.72 Grand Total $ 685,355.46 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs - Absent Pam Jacobs Larry Klarenbeek John Lee Doug Schmit MAYOR AND COUNCIL DISCUSSION ITEMS: • Schmit presented 2016 totals for Western Hills Humane Society. • Lee announced the upcoming Visit Spearfish Annual Meeting. • Mayor Boke announced there are 2 openings on the Airport Board • FYI – Municipal Government Day in Pierre this week DEPARTMENTAL DISCUSSION ITEMS: • Finance Officer Dutton explained the Art in Public Places Fund – 5% of building permit fees • Public Works Administrator Johnson described the first Jackson Boulevard Public Meeting • Police Chief Rotert discussed the emergency sirens quarterly testing There being no further business before the Council Schmit moved, Klarenbeek seconded and all voted to adjourn at 6:34 PM. Dated this 6th day of February, 2017. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.