City Council

Spearfish City Council Regular Session Minutes February 21, 2017 The Spearfish City Council met at 5:30 PM on Tuesday, February 21, 2017. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Klarenbeek, Jacobs, Lee and Schmit. Also present: Finance Officer Dutton, City Planner Watson, City Attorney Davis, Assistant Police Chief Jacobs, Fire Chief Sachara, Aquatics Specialist Rauterkus, Streets Superintendent Riopel, Parks and Recreation Director Mader, Parks Foreman Ehnes, Human Resource Director Friedel, City Engineer Mathis, Police Lieutenant Dean, Administrative Assistant Weber and Wastewater Facility Superintendent Evridge. Order of Business – Order of Business was amended to clarify Human Resources items resulting from Executive Session - 8A (1), (2) and (3). Klarenbeek moved, Lee seconded and all voted to approve the amended Order of Business. There were no potential conflicts-of-interest declared. Consent Agenda – Schmit moved, Hodgs seconded and all voted to approve the Consent Agenda as follows: A. Authorize Mayor Boke to appoint Jim Robinson to the Airport Board – 2/21/2017 to 12/31/2019. B. Add Allison Kephart to the 2017 Recreation Volunteer List. C. Add the following to the 2017 Fire Department Auxiliary Volunteer List: Heather Mathis, Abbigail Van Vliet, Johnna Ladson, Jodi Johannesen D. Authorize the following:  Move Andrew Pearson to grade 18, step 2, $21.83 per hour, effective 2/26/2017. Step change is due to successful completion of 1-year in training period.  Move Peggy Bailey to grade 12, step 2, $16.23 per hour, effective 2/26/2017. Step change is due to successful completion of 6-month in training period.  Move Chris Harwood to grade 12, step 4, $16.88 per hour, effective 2/26/2017. Step change is due to successful completion of 6-month in training period.  Move Duane Hess to a grade 14, step 4, $18.64 per hour, effective 2/12/2017. Grade change is due to promotion from Wastewater Treatment Operator II to III after successfully passing State of SD WW Class III exam. (step placement supervisor/Administrator recommended) E. Approve and authorize the Mayor to sign "First Amendment to Real Estate Exchange Agreement" between the City, Chris Renaud and Sam Newell, and NR-G2 Real Estate Holdings, LLC. F. Authorize Mayor to sign the Certificate of Final Completion and Acceptance for the Green Acres Shop Siding Project setting February 21, 2017 as the date the two year warranty begins.  G. Set bid opening date for 2017 Weed Control Application for March 13, 2017 at 1:30PM. H. Set bid opening date for 2017 Airport Hay Lease for March 13, 2017 at 1:30PM. I. Set bid opening date for Woodstave Penstock Replacement Project for March 24, 2017 at 1:30 PM J. Authorize the parks parcels created by the land task force in GIS to go live on the Lawrence County website with a link on the City website. K. Authorize Spearfish Recreation and Aquatics Center to rent both gym spaces for the Queen City Classic Basketball Tournament - March 24 – 26, 2017 L. Co-sponsor the Northern Hills Community Band Concert on June 29th at the Bandshell by waiving the rental fee and the certificate for liability requirement. M. Raffle – Spearfish Ducks Unlimited plans to raffle a 243 Rifle with scope and 24 small donated items. Tickets are $1.00 with ticket sales from February 22nd to drawing on April 1, 2017. Proceeds to benefit Ducks Unlimited. N. Approve the following Special Event Permits:  Taste of Autumn BBQ Championships Piggie Wiggle Fun K – 9/16/2017  BHSU Just Tri It – Spring Edition BHSU-Ridge Rd - 04/30/2017 O. Approve the following Brown Bag permit: FACILITY APPLICANT EVENT DATE Pavilion Chase Tyson wedding reception 3/11/17 P. Approve Minutes of Regular Session dated February 6, 2017. Q. Accept monthly financial reports dated January 31, 2017. Items From Visitors – Assistant Police Chief Jacobs presented Officer Collin Smith with the 2016 Officer of the Year award. This is an annual award where the recipient is chosen by his or her peers. HUMAN RESOURCES Human Resources Matters Resulting from Executive Session 8A – (1) Hodgs moved, Lee seconded and all voted to accept resignation from Joseph Neeb (2) A brief discussion followed for interim plans due to vacant position of the City Administrator the many on-going projects are being assigned a point person and will continue forward. (3) Plans will come forward soon regarding filling the vacated position. HEARINGS License – Mayor Boke opened a public hearing at 5:44 PM to consider an application from David Brueckner with Cheyenne Crossing for a special malt beverage and on-sale wine license for the Lincoln Day Republican Dinner on April 22nd from 6 p.m. to 9:00 p.m. at the Park Pavilion. There were no oral or written comments and the public hearing was closed at 5:45 PM. Hodgs moved, Jacobs seconded and all voted to approve the special license. BIDS AND PROPOSALS Proposal – Schmit moved, Hodgs seconded and all voted approval of AE2S proposal for engineering services to perform the Spearfish Creek Floodplain Re-Mapping Project from I-90 to Spearfish Canyon at a cost not to exceed $109,300. Lawrence County is providing $22,000 of funding for the project. Proposal – Schmit moved Clark seconded and all voted approval for AET proposal for construction materials testing on the Old Town Sanitary Sewer Trunkline Extension Project at a cost not to exceed $9,758.00. FINANCE Amendment – Lee moved, Klarenbeek seconded and all voted to amend City Purchasing Policy to temporarily transfer City Administrator spending authority to a designated Department Head as approved by Mayor. Schmit moved, Lee seconded and all voted to appoint Finance Officer Dutton as the designated Department Head. Insurance – Clark moved, Jacobs seconded and all voted to approve $15 million Premises Liability Insurance Coverage from Old Republic Insurance Company through First Western Insurance at a current annual cost of $5,080.00 with effective date of March 1, 2017 and waive the optional Terrorism rider for an additional $508.00. PLANNING AND ZONING Easement – Lee moved, Klarenbeek seconded and all voted to authorize Mayor Boke to sign a trail easement agreement allowing a trail connection under the culvert on Colorado Boulevard west of Highway 85. Bill List – Klarenbeek moved, Lee seconded and all voted to approve the Bill List dated February 21, 2017. VENDOR DESCRIPTION AMOUNT A & L CONTRACTORS LLC SNOW REMOVAL $ 2,965.00 A&B BUSINESS INC COPIER LEASES/LABELS/PAPER $ 1,902.58 ADAMS - ISC REPAIR CYLINDER $ 182.70 ADVANCED ENGINEERING & ENV 2018 JACKSON BLVD /GA WATERLINE ENG $ 35,145.65 ALPINE IMPRESSIONS T SHIRTS/TOWELS/TOTE BAGS $ 1,590.22 AMERICAN LEGAL PUBLISHING ORDINANCE UPDATES $ 462.88 BAKER & TAYLOR BOOKS $ 1,331.37 BELLE FOURCHE LANDFILL JAN 2017 LANDFILL FEES $ 21,477.00 MASSINE, CYNTHIA CONDOLENCE PLANT $ 50.00 BENTZ EQUIPMENT INC TIGHTENER $ 134.52 BLACK HILLS CHEMICAL CORP TISSUE $ 643.46 BLACK HILLS ENERGY ELECTRICITY $ 14,345.62 BLACK HILLS PIONEER ANNUAL LIBRARY SUBSCRIPTION $ 103.77 BLACK HILLS PURE INC COOLER RENTALS/WATER $ 57.00 BLACK HILLS STATE UNIV ANNUAL DEPT REPORT PRODUCTION $ 2,338.50 BLACK HILLS URGENT CARE DOT TESTING $ 120.00 BUTLER MACHINERY CO MOTOR GP/ENGINE REPAIR/FILTERS $ 1,787.80 CBH COOPERATIVE JAN 2017 BULK FUEL CONTRACT $ 23,415.27 CENTURYLINK INC FEB 2017 CIRCUITS & E911 $ 1,260.04 CITY OF SPEARFISH CREDIT CARDS TRAVEL/FOOD/SUPPLIES/TRAINING/TOOLS $ 3,781.45 REGENCY MIDWEST VENTURES LODGING $ 705.00 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE/TEA/CREAMER $ 1,903.50 DG INVESTMENT INTERMEDIATE 2016 SOFTWARE REPAIR $ 95.66 CVD CONSTRUCTION INC SNOW REMOVAL $ 3,482.50 DMC WEAR PARTS LLC BLADES $ 320.00 RICHARD B DUNWOODY SNOW REMOVAL $ 760.00 MEDNANSKY, DOUGLAS LED LAMPS $ 323.75 ECOLAB PEST ELIMINATION PEST CONTROL $ 71.64 NEWHOUSE ENTERPRISES INC OFFICE SUPPLIES/MOUSE PAD $ 72.86 EXCEL MACHINERY LTD ROCK SCREEN $ 9,650.00 FAIR MANUFACTURING INC DUST PLUGS/COUPLERS $ 360.04 FASTENAL CO HARDWARE $ 66.68 FEDEX FORENSIC LAB SHIPPING $ 11.81 GALLS NAMEBARS & TAGS/SHIRT $ 60.61 VIEHAUSER ENTERPRISES LLC MASTER CYLINDERS $ 91.41 GRAINGER INC FILTERS $ 322.08 HAWKINS INC BLEACH/ACID/AQUA HAWK/CHLORINE $ 6,818.79 HD SUPPLY WATERWORKS LTD HOSE NOZZLES/SOLVENT WELD/SKIRT $ 2,915.34 HDR ENGINEERING INC 2016 RAMSDELL PROJ ENGINEERING $ 1,134.04 HEARTLAND PAPER CO TOWELS/DUSTERS/SPONGES $ 387.46 SIMON CONTRACTORS OF SD WINTER SAND $ 3,911.52 INGRAM LIBRARY SERVICES BOOKS $ 293.72 INTERNATIONAL CODE COUNCIL SPRINKLER SYSTEM CODE BOOK $ 104.00 JENNER EQUIPMENT CO STARTER/LIGHT/EDGES/BEARING $ 1,094.51 KDV INC SNOW REMOVAL $ 855.00 KETEL THORSTENSON LLP PREPARE FORM 1095 Cs $ 1,596.00 KEYSTONE RIDGE DESIGNS MEMORIAL BENCHES-ENGLE & ADAMS $ 3,612.10 MANDY BING LLC TREE REMOVAL $ 631.00 MENARDS GA SHOP RESTROOM REMODEL $ 322.11 MID AMERICAN RESEARCH CHEM HAND SANITIZER $ 225.48 MIDAMERICA BOOKS BOOKS $ 37.90 MIDCO FEB 2017 PHONE & INTERNET SERVICES $ 336.33 MIDCONTINENT TESTING LABS LAB TESTS $ 431.70 MIDWEST TURF & IRRIGATION IRRIGATION REPAIRS $ 1,591.40 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 8,712.17 MUNRO EARTHMOVING LLC SNOW REMOVAL $ 3,580.00 NEBRASKA SALT & GRAIN CO ICE SLICER $ 17,846.30 NEEB, JOE TRAVEL MILEAGE-PIERRE $ 197.40 NEWMAN SIGNS INC CHEVRON ARROWS $ 203.39 NFPA FIRE CODE SUBSCRIPTION $ 2,717.91 MOSSET, COREY FIRE STATION DOOR MAINTENANCE $ 663.27 PRO WINDMILL INC DEODORIZER SERVICE $ 123.00 PAISLEY, TOM TRAVEL PER DIEM $ 220.00 PENGUIN RANDOM HOUSE INC CDs $ 140.74 PETE LIEN & SONS INC CONCRETE $ 302.07 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 125.00 BUILDERS FIRSTSOURCE LUMBER/TAPE/WORK BENCH MATERIALS $ 151.14 PUBLIC SAFETY EQUIPMENT KUSSMAUL COVER $ 55.00 QUIK SIGNS INC REFLECTIVE DECALS/POSTERS $ 595.13 RAMADA HOTEL & SUITES SIOUX F LODGING-STEVE HOFMANN $ 84.95 RDJ SPECIALTIES INC PD COLORING BOOKS $ 248.11 ROCKINGTREE FLORAL/GARDEN CONDOLENCE PLANT & FLOWERS $ 100.00 RUSHMORE COMMUNICATION INC RADIO REPAIRS $ 817.02 SAFEWAY STORES INC CAKES/CANDY/CREAMER $ 87.73 SAND CREEK PRINTING CORP RECRUITING BROCHURES $ 578.18 SERVALL TOWEL & LINEN FLUSHER/UNIFORM/MAT/MOP RENTAL $ 1,075.73 SHARKEY PLUMBING HEATING FLAPPER $ 14.91 TELKAMP, ROGER A TOOLS $ 630.30 SOUTH DAKOTA ONE CALL JAN 2017 MESSAGE FEES $ 24.15 VIVI BENE INC MOVE CITY HALL EXIT LIGHT $ 189.90 SYSCO FOOD SERVICES OF MT CONCESSIONS $ 335.81 TERMESPHERES INC DOWNTOWN TERMESPHERE PAYMENT $ 9,000.00 THE UPS STORE #5137 SHIPPING SERVICES $ 93.89 THOMSON REUTERS WEST JAN 2017 WEST LAW $ 430.45 TRAFFIC CONTROL CORP AUTOSCOPE CAMERA $ 835.00 TURBIVILLE INDUSTRIAL ELEC REWIND MOTOR $ 1,148.89 ALB TWILIGHT LLC GLOVES/EAR MUFFS/SAFETY GLASSES $ 434.20 USA BLUE BOOK SIGNS/PACKING $ 130.40 USD SCHOOL OF LAW SOUTH DAKOTA EVIDENCE BOOK $ 125.00 VANWAY TROPHY & AWARD PD OFFICER OF YEAR PLAQUE $ 36.05 CLARITY TELECOM LLC FEB 2017 CITY PHONES/INTERNET $ 3,006.20 VERIZON WIRELESS FEB 2017 CITY CELL PHONES $ 3,705.28 WESTERN COMMUNICATIONS RADIO REPAIR/BATTERY $ 151.00 INTEGRITY ACQUISITION LLC BUMPER/BLADE $ 158.85 WILBUR REPAIR CHECK RDMS $ 190.00 WILLIAMS 66 SERVICE RESET TPMS SYSTEM $ 25.78 WOLFF'S PLUMBING & HEATING REPAIR RTU $ 885.00 YANKTON AREA MENTAL WELLNESS REGISTRATION-LITTLE & LUX $ 150.00 ** TOTALS ** $ 218,016.07 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek John Lee Doug Schmit There being no further business before the Council Hodgs moved, Jacobs seconded and all voted to adjourn at 6:09 PM. Dated this 21st day of February, 2017. CITY OF SPEARFISH BY: ____________________________  Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.