Library Board of Trustees

Library Board of Trustees Meeting Thursday, November 2, 2017, at 3:30 p.m. Library Meeting Room Minutes Roll Call –Josh Horak, Larry Klarenbeek, Judy Larson, Ronald Edstrom, Emily Benvenga, Amber Wilde Consent Agenda Approval of previous meeting minutes – Larry moved, Ron second. Approved unanimously. Financial report – Amber reported that the Amazon bill will be paid out of the general fund instead of the fines account, in part due to a decrease in fine money this year. ValueLine has decided to nearly double our bill because during an audit, they realized that we are a library and should have been paying an institutional rate. Amber will put together a letter to be signed by the board stating that we will not be renewing at the higher rates since we have been paying the lower rates for over ten years and see if they will work with us. Alternatively, we can check with the investment clubs to see if they would be willing to contribute. Emily moved to approve the report. Judy seconded. Approved unanimously. Discussion Items Director’s report State Level: Amber Wilde received SDLA’s librarian of the year award at the conference in September. The press for the library and the response from the community has been wonderful. Black Hills Library Consortium: The Consortium is on track to set up OverDrive within Koha starting in January. The State Library has been notified of our plans to leave South Dakota Titles to Go. We are working directly with OverDrive to set up the new contracts. The new set up will involve Rapid City Public Library being one library since they are bringing the bulk of the existing collection to the consortium and the other ten libraries being set up as one library. The advantage is that we can use our funds together to jointly purchase titles we want over and beyond what Rapid City is purchasing, the disadvantage is that if we leave the Consortium we will not be able to take our titles with us, but this is not different from our current arrangement with South Dakota Titles to Go. Local Projects: The Friends of the Library recently held their annual meeting and voted to support several new programs that staff members pitched. Trivia nights will begin in January. A Teen Friends organization will begin in January. And a Friends of the Library 5K will take place in April in conjunction with National Library Week. They will be looking for sponsors for that event. Staffing: Kathy Klumb will be retiring November 17 after 30 years with the city. Stephanie Brewer will move from 20 to 40 hours on November 20 to fill that position, and we will be hiring a new half-time librarian to fill Stephanie’s position. Kathy has chosen not to do a large retirement party. Training: Fall training in Rapid City is scheduled for November 17. Staff will not be attending. Strategic Plan: Several objectives have been completed or are in progress. Amber will send out a strategic plan reflecting the updates. Circulation Statistics: September 2017 Total Total Loans Renewals -------- -------- 6,254 1,509 October 2017 Total Total Loans Renewals -------- -------- 6,650 1,594 Logo contest update – The contest received a great response with 39 entries. The resulting logo has been well received. We obtained full rights to the chosen logo as well as the new Grace logo that received honorable mention to be used as a poster or however else we choose. Items from the Board – The decreasing fines account was discussed. This is primarily due to the success of our new reminder system for returning books on time. While saving staff time, it is also decreasing revenue. This will be monitored and raising fine rates may be considered in the future since these have not gone up in some time. Action Items Meeting Room policy – Tabled until January. 2018 Library Hours – Larry moved to set the library closures for 2018 as follows: 2018 Holiday closures New Year’s Day January 1 (Monday) Martin Luther King, Jr. Day January 15 (Monday) President’s Day February 19 (Monday) Easter April 1 (Sunday) Memorial Day May 27-28 (Sunday-Monday) Independence Day July 4 (Wednesday) Labor Day September 2-3 (Sunday-Monday) Native American Day October 8 (Monday) Veterans’ Day November 11-12(Sunday-Monday) Thanksgiving November 22-23 (Thursday-Friday) Christmas December 25 (Tuesday) Close at 5:00 on December 24 (Monday) New Year’s Eve Close at 5:00 on December 31 (Monday) These will be the closures at a minimum. If the Mayor declares administrative leave for any additional days/hours, the library will close. Emily seconded. Larry, Ron, Emily, Josh voted in favor. Judy opposed. Motion carried. 2018 Board Appointments – Josh moved that Emily and Ron be recommended for reappointment to 3 year terms beginning January 2018. Larry seconded. Approved unanimously. Amber will send the letter to the mayor. The meeting was adjourned at 4:10 p.m. Next meeting: January 4, 2018, at 3:30 p.m.