Library Board of Trustees

Library Board of Trustees Meeting Thursday, July 12, 2018, at 3:30 p.m. City Hall Meeting Room C/D Minutes Roll Call –Josh Horak, Emily Benvenga, Kelly Kirk, Chris Davis, Ron Edstrom, Randy Deibert, Amber Wilde Consent Agenda Approval of previous meeting minutes – Kelly moved, Chris seconded. Approved unanimously. Financial report – Chris moved to approve the financial report as submitted, Ron seconded. Approved unanimously. Discussion Items Director’s Report: State Level: This year’s South Dakota Library Association conference is in Sioux Falls at the end of September. Shayna and Amber are registered to attend. Black Hills Library Consortium: We have finally resolved the issue with purchasing books for the consortium on OverDrive the way we wanted it to happen and have begun catching up on this year’s purchasing. Rapid City is handling the purchasing of books with their funds. The other libraries funds have been grouped and a committee has been appointed to purchase books to spend those funds. At this time Sturgis, Spearfish, and Deadwood are alternating these duties on a monthly basis. Local Projects: Summer Reading will end August 1.We are primarily focused on dealing with the summer crowds with a couple of collection cleanup projects going on whenever possible. There have been several false alarms with the fire alarm system in the building recently so that we have had practice evacuating the building. The City is investigating this and has scheduled someone to come and service and clean the alarm system. The County budget meeting is July 24. All board members are welcome to attend. Staffing: Rachel Williams, one of our long-time pages, will be leaving us in August to attend grad school. The position has been advertised and we have started the hiring process. Training: Stephanie is attending a social media marketing training in Rapid City on Friday, July 13. Strategic Plan: We have made significant progress on our strategic plan goals. Amber will have a full update at our September meeting. Circulation Statistics: May 2018 Total Total Loans Renewals -------- -------- 6,041 1,513 June 2018 Total Total Loans Renewals -------- -------- 8,871 1,711 Items from the Board – Chris came across several programming ideas that Rapid City Public Library is doing and shared with the group. Additional ideas about bring in speakers on business, employment, and finances were discussed. Ron asked about the new building plan. Amber shared that the last approved version of the capital outlook plan included funding to start the project in 2021, but she has not seen the newest version that is being prepared as part of this year’s budget process. Randy asked about consider alternative locations for some of the programs that are causing space issues in the library. Amber shared that the library does move to other locations for various special programs, but drawbacks of hosting programs off-site, particularly regularly scheduled programs were discussed (safety, inconvenience to patrons, etc.) Randy also asked about the budget schedule for the City. Amber believes the first City Council meeting on the budget will be the first one in August. Action Items Meeting Room Policy – Amber reported back to the group regarding research done on a meeting room policy. Her recommendation is to restrict the meeting room to only library and City of Spearfish use and allow the Rec Center to handle room rentals. There were no objections. Amber will write up a policy to this effect, run it past the City Attorney, and send it out to the group via e-mail for approval. Library Fees – Kelly moved that the following changes to library fees be made: computer printouts changed from 5 cents/page to 10 cents/page immediately and Out of County library card fees change from $25 to $30 on January 1, 2019. Emily seconded. Unanimously approved. Amber mentioned that she was recently reminded of a practice of waiving the out-of-county fee for those who work in Spearfish. This affects relatively few patrons, but has been a custom apparently approved many years ago even though it was never actually put into the policy. The board did not express interest in considering a policy change, so the practice will be discontinued. The meeting was adjourned at 4:31 p.m. Next meeting: September 6, 2018, at 3:30 p.m.