City Council

Spearfish City Council Regular Session Minutes July 16, 2018 The Spearfish City Council met at 5:30 PM on Monday, July 16, 2018. Mayor Boke presided and called the meeting to order. All stood and recited the pledge of allegiance. Roll Call was taken with the following members present: Clark, Hodgs, Jacobs and Martin. Klarenbeek and Lee were absent. Also present: City Administrator Harmon, Assistant City Planner Mayo, Finance Officer Dutton, Interim Legal Counsel Brady, Public Works Administrator Johnson, Police Chief Rotert, Fire Chief Sachara, Finance Admin Assistant Weber, Airport Manager Jilek, Police Lieutenant Dean and Legal Intern Moeller. Item 6F was removed from Consent Agenda. Jacobs moved, Hodgs seconded and all voted to approve Order of Business as amended. There were no declarations of any potential conflicts-of- interest. Consent Agenda – Clark moved, Hodgs seconded and all voted to approve the amended Consent Agenda as follows: A. Authorize Mayor Boke to appoint the following: • Clay Dykstra to Visit Spearfish Board effective 01/01/2018 to 12/31/2020 • Joan Gerkin to Hotel BID effective 01/01/2017 to 12/31/2019 • Greg Krier to Hotel BID effective 01/01/2017 to 12/31/2019 • Roxanne Lammers to Hotel BID effective 01/01/2016 to 12/31/2018 • Stephanie Adams to Hotel BID effective 01/01/2017 to 12/31/2019 • Renae Jensen to Hotel BID effective 01/01/2017 to 12/31/2019 • Kelly Knutson to Hotel BID effective 01/01/2018 to 12/31/2020 • Zanfar Khan to Hotel BID effective 01/01/2017 to 12/31/2019 • Scott Betten to Hotel BID effective 01/01/2017 to 12/31/2019 • Dan Hodgs to Hotel BID effective 01/01/2018 to 12/31/2020 • Tiara Heckenliable to Downtown BID effective 01/01/2018 to 12/31/2020 • Leland Ruzicka to Downtown BID effective 01/01/2018 to 12/31/2020 B. Approve a special on-sale liquor license for Zbar for a wedding on July 21st from 5pm to 10pm at the Joy Center. C. Approve a special on-sale liquor license for the B&B Lounge for the Hamster Block Party on August 4th from 4pm to 10pm at Hamster Hill. D. Hire the following temporary Rally Officers at a grade 18, step 1, $21.61 per hour, effective 8/3/2018. To include State per diem for meals and lodging: Mike Apland, John Murphy and Josh Thompson.  E. Approve Minutes of City Council Regular Session dated July 2, 2018. PUBLIC WORKS Resolution 2018-16 – Hodgs moved, Clark seconded and all voted to approve Resolution 2018- 16 - Spearfish Road Jurisdiction. Council member Martin asked that Christensen Drive, Maitland Road and St. Onge road be considered in the future for jurisdiction transfer. RESOLUTION 2018-16 A RESOLUTION ACCEPTING OWNERSHIP, JURISDICTION, AND MAINTENANCE OF CERTAIN FORMER LAWRENCE COUNTY PRIMARY ROADS BE IT RESOLVED by the Common Council of the City of Spearfish that the City of Spearfish shall accept ownership, jurisdiction, and maintenance responsibilities of the following roads: 1. Industrial Dr. (approximately .598 miles) Starting at the intersection of Airport Rd. and N. 27th St. then southeasterly approximately .598 miles to the midsection of T6N, R3E, Section 7; 2. Airport Rd. (approximately 2.118 miles) Starting at the northeast corner of T6N, R3E, Section 17, at the intersection of N. Rainbow Rd, then heading west approximately 2.118 miles to the intersection of N. 27th St.; 3. N. 27th St. (approximately 1.070 miles) Starting at the quarter section of T6N, R3E, Section 7, then heading south approximately 1.070 miles to the intersection of 1st Ave.; 4. N. Rainbow Rd. (approximately .932 miles) Starting at the northeast corner of T6N, R3E, Section 17 then heading south approximately .932 miles to the intersection of I-90.; 5. College Ln. (approximately .502 miles) Starting at approximately 1,680 ft. west of the northeast corner of T6N, R2E, Section 9, at the intersection of Hillsview Rd., then south approximately .502 miles to the intersection of Oliver Rd.; and 6. Oliver Rd. (approximately .210 miles) Starting near the midsection T6N, R2E, Section 9, at the intersection of College Ln. then west approximately .210 miles. Dated this 16th day of July, 2018. CITY OF SPEARFISH  By: ____________________________ (Seal) Dana Boke, Its Mayor Attest: ________________________________ Adopted: July 16, 2018 David H. Dutton, Finance Officer Published: July 27, 2018 Effective: August 16, 2018 Lease – Clark moved, Jacobs seconded and all voted to approve rifle range lease revision and authorize Mayor Boke to sign. This is a twenty year lease for 6.46 acres at the mouth of Spearfish Canyon authorizing the property to be used as a rifle range by the Spearfish Rifle and Pistol Club FINANCE Ordinance 1283 – Hodgs moved, Jacobs seconded and all voted to approve First reading of Ordinance 1283 – Alcoholic beverages. Finance Officer Dutton stated this ordinance is cleanup to get our code in line with the state statute changes that went into effect July 1st. AIRPORT Airport Electrical Utility Extension – Airport Manager Jilek reported that he has been working with Black Hills Energy on proposals for electric extension to the new development areas. Air Methods is currently setting up and approximately seven future customers will be served with each new party paying their portion of connect fees. Estimated cost not to exceed $10,000.00. Clark moved, Hodgs seconded and all voted approval to proceed with electrical utility extension at airport and to authorize Mayor Boke to sign and execute agreements and easements with Black Hills Energy. PLANNING AND ZONING Billboards – Hodgs moved, Jacobs seconded and all voted to direct staff to draft annual lease with Lamar and updated lease amounts. Terry Wilson from Lamar Advertising stated the current lease amount could be up to $2,600 per sign per year. Sign Encroachment – Hodgs moved, Jacobs seconded and all voted to approve Encroachment Agreement for a sign mounted under the awning at Dakota Seafood 741 Main Street. Bill List – Clark moved, Hodgs seconded and all voted to approve the Bill List dated July 16, 2018. VENDOR DESCRIPTION AMOUNT 7TH CAVALRY D&B CORPS 2018 JULY 4TH PARADE BAND FEE $ 300.00 A & B WELDING SUPPLY CO CYLINDER RENTALS/OXYGEN/ARGON/PROPANE/TOOLS $ 349.80 A & L CONTRACTORS LLC REPAIRS-IRRIGATION/SEWER/WATER & INSTALL TARP $ 18,360.45 A&B BUSINESS INC COPIER LEASES/PAPER/SUPPLIES $ 702.21 ALLEGIANT EMERGENCY SVCS AIR PACKS $ 9,248.76 AMAZON.COM BOOKS/MEDIA/OFFICE SUPPLIES $ 502.66 AMERICAN RED CROSS TRAINING MATERIALS/2018 FACILITY FEE $ 328.00 ASHWORTH, BRAYDEN A WILDLAND PER DIEM $ 575.00 AT & T JUNE 2018 DISPATCH LONG DIST $ 19.97 AXON ENTERPRISES INC TASER ASSURANCE PLANS $ 2,487.08 BAKER & TAYLOR BOOKS $ 1,284.55 BECK'S NURSERY CORP PETUNIAS/STREET TREES $ 2,297.97 BELLE FOURCHE LANDFILL JUN 2018 LANDFILL FEES $ 26,664.00 BEST BUY ADVANTAGE ACCOUNT TV & MOUNT $ 149.99 BEST WESTERN-RAMKOTA INN LODGING-DAVIS $ 219.98 BLACK HILLS ENERGY ELECTRICITY $ 4,180.48 BLACK HILLS PIONEER SUBSCRIPTION/LEGAL PUBLISHING/ADS $ 1,914.57 BLACK HILLS PURE INC WATER/COOLER RENTALS $ 45.00 BLACK HILLS URGENT CARE DOT DRUG TESTING $ 145.00 BOOKS GALORE INC BOOKS $ 903.51 BORDER STATES ELECTRIC PHOTO CONTROLS $ 197.54 BROWN, HEATH G WILDLAND PER DIEM & LODGING $ 1,253.24 BROWNELLS INC END PLATE ADAPTER LOOP $ 33.94 3T CORP MAY & JUN 2018 CAR WASHES $ 452.23 BUILDERS FIRSTSOURCE INC CORE BLOCKS $ 23.88 CAMPBELL COUNTY PARKS & REC SUMMER REC ADMISSIONS $ 77.00 CARIBBEAN CREME INC CONCESSIONS $ 1,097.04 CASH-WA DISTRIBUTING CO CONCESSIONS/SUMMER REC PROGRAM $ 9,470.51 CBH COOPERATIVE JUN 2018 BULK FUEL CONTRACT $ 23,623.76 CENGAGE LEARNING BOOKS $ 107.96 CENTURYLINK INC JUL 2018 E911 & CIRCUITS $ 1,118.93 CHAIN SAW CENTER RENTALS/REPAIRS/OIL/TIRES $ 2,888.98 CITY OF SPEARFISH JUN 2018 CITY UTILITIES $ 34,121.77 CITY OF SPEARFISH CREDIT CARDS TRAVEL/TRAINING/SERVICES/TOOLS/SUPPLIES $ 9,820.44 CLARK PRINTING CORP WATERPARK RECEIPT BOOKS/CAMGROUND MAPS $ 1,145.40 CLAUSER MACHINE WORKS HOT ROLL $ 9.87 CLIMATE CONTROL SYSTEMS CLEAN WATERPARK BOILERS/REPAIR CITY HALL CHILLER $ 4,488.41 COCA-COLA BOTTLING CO CONCESSIONS/COFFEE/CREAMER $ 2,726.25 DIAS, GREGORY K LIBRARY NETWORK ADMIN & BACKUP FEES $ 912.96 DG INVESTMENT INTERMEDIATE MOUNTING KITS $ 266.84 CORE & MAIN LP REPAIR PARTS $ 1,134.92 CUSTOM CAGE INC LAMP POST BRACKETS $ 280.00 CUSTOM FIRE APPARATUS INC ACCIDENT REPAIR-E1 SIDE DOOR $ 1,787.10 CVD CONSTRUCTION INC OPERATOR & BOOM TRUCK $ 180.00 DAKOTA BUS SERVICE CORP SUMMER REC BUSSING $ 700.00 DEMCO INC ALBUMS/LABELS/STAMPS $ 127.53 DIVERSIFIED INSPECTION INC LADDER TRUCK INSPECTION $ 1,224.00 ZW USA INC DOG WASTE SACKS $ 235.98 MEDNANSKY, DOUGLAS GOVT BUILDINGS LIGHTING PROJECT $ 2,516.96 ECOLAB PEST ELIMINATION PEST CONTROL $ 474.15 EDDIE'S TRUCK CENTER INC FILTERS $ 41.96 ELKHORN RIDGEAT FRAWLEY RANCH JUN 2018 TIF#1 TAX INCREMENTS $ 43,472.24 NEWHOUSE ENTERPRISES INC BATTERIES $ 29.97 DALLMANN, CHRISTOPHER M LED VEHICLE LIGHTS-SEWER VAN $ 687.78 BDG INC GUIDE ROLLER PULLEY $ 164.75 FMG INC CITY HALL IMP PROJ ENGINEERING $ 10,610.09 GAGES GARDEN CENTER ROSE $ 24.95 GALLS LLC BOOTS/PD UNIFORMS $ 761.80 VIEHAUSER ENTERPRISES LLC SERVICE CALLS/LOCKS/KEYS/REPAIRS $ 288.96 THE GLASS SHOP REPLACE INSIDE DOOR-HUMAN SOCIETY $ 2,475.00 GPS INT'L TECHNOLOGIES INC ANNUAL SERVICE $ 180.00 GRAINGER INC FILTER $ 36.26 GTI COMPANIES INC PR#2 GA WATERLINE PROJECT $ 111,188.50 HAGEMAN, THOMAS WILDLAND PER DIEM $ 1,080.00 HAUCK ELECTRIC & CONTROLS VIGNA WELL SURGE DEVICES/COLLEGE WELL REPAIR $ 4,422.07 HAWKINS INC AZONE/BLEACH/ALKALI/ACID $ 3,972.75 HEARTLAND PAPER CO CLEANER $ 172.32 HEIMAN FIRE EQUIPMENT INC EDUCTOR FOR ENGINE 2 $ 1,173.80 HEMEYER ENTERPRISES INC FINAL PAYMENT SANDSTONE REC PATH PROJECT $ 2,700.41 HERNANDEZ, CRISTIAN 2018 BOOTS $ 100.00 HOVER, WILLIAM M WILDLAND PER DIEM/FUEL/LODGING $ 1,292.69 INFINITY FIRE COMMUNICATIONS FIRE DEPT RADIOS $ 8,914.10 INTERSTATE ENGINEERING INC RE-PLAT LOT 38B THOEN STONE AD $ 1,768.03 KDSJ RADIO 98 REC CENTER RADIO ADS $ 200.00 KETEL THORSTENSON LLP 2017 AUDIT PROGRESS BILLING $ 17,975.57 WASTE CONNECTIONS OF SD HAUL PERM $ 500.00 KNECHT HOME CENTER INC HARDWARE/REPAIRS/TOOLS/LUMBER/PAINT $ 902.97 KONE INC 3RD QTR MAINTENANCE AGREEMENT $ 153.04 KT CONNECTIONS JUL 2018 NETWORK ADMIN $ 6,357.00 HOYT, LINDA G 06/30/18 COLOR BOOK $ 595.00 LYNN, JACKSON, SHULTZ & LE REVIEW FD APPLICATION $ 180.00 MATHIS JR, ROBERT WILDLAND PER DIEM $ 575.00 MEAD, THOMAS C 2018 BOOTS $ 100.00 MIDCO JUL 2018 PHONE-INTERNET-CABLE SERVICES $ 1,026.55 MIDCONTINENT TESTING LAB LAB TESTS $ 2,083.90 MIDWEST TURF & IRRIGATION DIAPHRAGM ASSY $ 41.05 MONEY MOVERS JUN 2018 MONTHLY FEE $ 7.00 MONTANA-DAKOTA UTILITIES NATURAL GAS $ 6,599.39 NAMI SIOUX FALLS TRAINING REG.-BIRK & BUSH $ 240.00 NORTHERN HILLS TRNG CENTER JUN 2018 JANITOR & MOWING SVCS $ 4,681.05 NRPA ANNUAL MEMBERSHIP-BRETT $ 99.00 NUTRIEN AG SOLUTIONS INC PROSPECT PLUS $ 880.00 OBERLE'S RADIATOR & REPAIR 239286 & SHIPPING $ 1,075.00 OFFICE TECH & SUPPLY RECEIPT ROLLS $ 86.99 PRO WINDMILL INC DEODORIZER SERVICE $ 123.00 ONE TIME VENDORS VARIOUS REFUNDS $ 730.00 PETTY CASH P&Z-WELLS FARGO PLAT FEES $ 62.00 QUALIFICATION TARGETS INC TARGETS $ 171.26 QUIK SIGNS INC SIGNS $ 734.67 RAMADA LODGING-FIRE DEPT $ 585.30 RAMKOTA HOTEL - PIERRE LODGING-DEAVER $ 72.00 RAPID CITY JOURNAL JUN 2018 REC CTR MARKETING $ 660.00 RAPID DELIVERY DELIVERY SERVICES $ 280.35 RAPP SALES CO MACHINE RENTAL/MAINTENANCE $ 340.00 REGAN SERVICES LLC TEST STAND PIPE SYSTEMS $ 247.86 BH REPTILE GARDENS INC SUMMER REC ADMISSIONS $ 367.00 ROSSMAN, TERRY PLAYGROUND CHIPS $ 2,000.00 THOMAS W NICHOLS 2ND QTR 2018 AIRPORT DATA SERVICE $ 180.00 CNC TRAMWAY INC SUMMER REC ADMISSIONS $ 72.66 SACRISON ASPHALT INC LIMESTONE $ 606.60 SANITATION PRODUCTS INC INSTALL PLOW WING/REMOTE CONTROL $ 7,353.59 SERVALL TOWEL & LINEN FLUSHER/MAT/MOP/UNIFORM RENTALS $ 874.43 SHARKEY PLUMBING HEATING REPAIR LADIES SHOWER $ 136.22 SHERWIN WILLIAMS CO STREET PAINT $ 229.80 PETERSON CONSULTANTS INC JUL 2018 REC CTR NH CINEMA ADS $ 225.00 SIMON CONTRACTORS OF SD AIRPORT WATERLINE ROADSTONE/BALLAST $ 288.93 SOCORRO HOTEL & SUITES WILDLAND LODGING $ 2,545.68 SOUTH DAKOTA DOT BRIDGE INSPECTIONS $ 242.82 SOUTH DAK STATE TREASURER JUN 2018 SALES TAX REMITTANCE $ 17,952.73 VIVI BENE INC ELECTRICAL REPAIRS/NEW DOWNTOWN CLOCK $ 6,892.83 SPEARFISH GLASS INC REPAIR PD DOOR LIGHT/TAPE $ 419.79 JOSEPH B MILLER REPAIR BLOWER $ 65.00 SPEARFISH LUMBER CO TREATED LUMBER/SCREWS $ 283.32 GUDAHL INVESTMENTS LLC FOUNTAIN-AQUAMAR $ 129.98 STAN HOUSTON EQUIPMENT PERMA PATCH $ 502.60 STATE OF SD-EXECUTIVE MGMT MAY 2018 WWTP CENTREX CALLS $ 13.26 SUPERIOR SANITATION MAY 2018 RESTROOM RENTALS $ 320.00 SYSCO FOOD SERVICES OF MT CONCESSIONS $ 1,455.15 THE ICE MAN LLC INC CAMPGROUND ICE $ 99.00 THE UPS STORE #5137 SHIPPING SERVICES $ 22.38 THOMSON REUTERS WEST JUN 2018 WESTLAW SERVICE $ 451.97 TRADING POST LLC FLY RODS $ 399.00 TTG ENTERPRISES REPLACE SWITCH & PROCESSOR $ 618.88 TWO WHEELER DEALER CYCLE TUNE UP PD BICYCLE/BICYCLE HELMENTS $ 230.00 USA BLUE BOOK DATALOGGER/SENSOR MOUNTING/SOLAR SHIELD $ 604.33 VAN DIEST SUPPLY CO NATULAR XRT/ALTOSID BRIQUETS $ 9,436.40 WELLS PLUMBING CORP REPAIR PARTS/SALT $ 442.23 WENZEL, WILLIAM W WILDLAND PER DEIM $ 575.00 WESTERN COMMUNICATIONS RADIO REPAIR $ 432.00 INTEGRITY ACQUISITION LLC SPOTLIGHT $ 215.06 WILLIAMS 66 SERVICE PREMIUM GAS/REPAIR AC SYSTEMS $ 255.72 WOLFF'S PLUMBING & HEATING SPORTS COMPLEX IRRIGATION REPAIR/REPAIR PART $ 13,814.90 WS DARLEY & CO FOOT VALVE STRAINERS $ 361.70 ** TOTALS** $ 488,215.91 APPROVAL INITIALS Mayor Boke Marty Clark Dan Hodgs Pam Jacobs Larry Klarenbeek- Absent John Lee - Absent George Martin MAYOR AND COUNCIL Election of Council Officers – Clark nominated Hodgs for Council President and requested nominations cease. Jacobs seconded and Hodgs was elected Council President by unanimous vote. Clark nominated Jacobs for Council Vice President and requested nominations cease. Hodgs seconded and Jacobs was elected Council Vice President by unanimous vote. Public Comment – Public Comment section was opened at 6:03 PM. There were none to offer public comment and section was closed. Clark moved, Hodgs seconded and all voted to adjourn to Executive Session at 6:04PM to consult with legal counsel about pending litigation pursuant to SDCL 1-25-2(3). Council returned from Executive Session at 6:19 PM. There being no further business before the Council, Hodgs moved, Jacobs seconded and all voted to adjourn at 6:19 PM. Dated this 16th day of July 2018. CITY OF SPEARFISH BY: ____________________________ Dana Boke, Mayor ATTEST: _________________________________ David H. Dutton, Finance Officer Published once at the approximate cost of ________.