Library Board of Trustees

Library Board of Trustees Meeting Thursday, November 14, 2019, at 3:30 p.m. Library meeting room Minutes Roll Call – Kelly Kirk, Ronald Edstrom, Daryl Johnson, Larry Klarenbeek, Chris Davis, Josh Horak, Amber Wilde, Mike Harmon Public Comment None Consent Agenda Approval of previous meeting minutes – Chris moved to approve the September meeting minutes. Ron seconded. Approved unanimously. Financial report and bills – Amber requested to amend the bills to include a check to Shayna Monnens for travel. Larry moved to approve the financial report and bills as amended, Chris seconded. Approved unanimously. Check # Payee Amount Reason 3996 Rapid City Public Library $35.00 Lost ILL book 3997 Amber Wilde $112.80 Travel to BHLC meeting & Gift cards for survey drawing 3998 Shayna Monnens $50.48 Travel to training in RC Discussion Items State Level: The SDLA Conference was a success. It was well attended, with great feedback. The local conference venue and other businesses were very accommodating and easy to work with. Black Hills Library Consortium: The consortium continues to work on standardizing some policies to allow for easier sharing of materials and handling of those that are lost, more standard catalog records, and improvement of the patron experience in the online catalog. Local Projects: Staff will spend the winter working to improve the non-fiction collection, cleaning up some of the other collections, and developing a plan to better utilize the library’s space. Staffing: Brooke Wobschall was hired as a library page (workstudy). There is still one position open, but as it is only for workstudy, it is only being advertised on campus. Training: Regular safety training is being implemented city-wide. Circulation Statistics: September 2019 Total Total Loans Renewals -------- -------- 6,032 1,751 October 2019 Total Total Loans Renewals -------- -------- 7,017 2,077 Library Survey Results - Discussion of the results of the patron survey administered in October was held. Several points are already being addressed in our strategic plan. A programming discussion should be held at the next meeting. Both the survey results and the strategic plan should be considered working documents for future planning. Items from the Board – Amber informed the board of the City’s plan to offer four hours of administrative leave for Christmas Eve. As instructed by the adopted holiday hours for 2019, the library will close at 1 p.m. to allow for this. City Administrator Mike Harmon informed the board that he has been conducting “Stay Interviews” of city employees and learned from a library employee that they and others stay because of the library’s environment and supervision. The library director was commended for providing such a work environment. Action Items Policy Discussion – Kelly moved to add the following language to the Library Card Registration policy under Eligibility: Individuals who have accounts with other libraries within the Black Hills Library Consortium that are blocked due to fines or replacement costs exceeding ten dollars will not be permitted to obtain a card until the account has been settled with the other library. Consortium libraries include Lead, Deadwood, Whitewood, Sturgis, Piedmont, Rapid City, Custer, Edgemont, Keystone, Wall, and Hermosa. Larry seconded. Approved unanimously. This policy will make our library consistent with the other libraries in the consortium. Equipment Purchase Discussion – Amber requested that the board consider using some fines account funds as well as technology funds to purchase a new microfilm machine scanner at a reduced cost of $4050 with an increased warranty of 6 years, available due to a special SDLA conference offer through the end of 2019. Larry moved that the library purchase the equipment with whatever funds Amber deems appropriate. Kris seconded. Approved unanimously. 2020 Holiday Closures – Kelly moved to approve the holiday closures for 2020 as follows. Chris seconded. Approved unanimously. New Year’s Day January 1 (Wednesday) Martin Luther King, Jr. Day January 20 (Monday) President’s Day February 17 (Monday) Easter April 12 (Sunday) Memorial Day May 24-25 (Sunday-Monday) Independence Day July 4 (Saturday) Labor Day September 6-7 (Sunday-Monday) Native American Day October 12 (Monday) Veterans’ Day November 11 (Wednesday) Thanksgiving November 26-27 (Thursday-Friday) Christmas December 25 (Friday) Close at 5:00 on December 24 (Thursday) New Year’s Eve Close at 5:00 on December 31 (Thursday) These will be the closures at a minimum. If the Mayor declares administrative leave for any additional days/hours, the library will close. Recommendations for Library Board Appointments – Terms for Josh Horak and Chris Davis end in December 2019. Both expressed interest in remaining on the board for another term. Emily Benvenga’s term ends in December 2020 but requested that a replacement be found for the remainder of her term due to personal reasons. Sheleen Bauer, school librarian at Creekside Elementary, and Dillon Haug have expressed interest in joining the board. Kelly moved to recommend that the Mayor reappoint Josh Horak and Chris Davis for another term, ending in 2022, and appoint Sheleen Bauer to complete Emily’s term, with Dillon Haug held for consideration for the next available opening. Ron seconded. Approved unanimously. Both candidates received much support. It was determined that Sheleen would help to maintain the connection with the school district previously provided by Emily. Library Mission Statement – Kelly moved to replace our current mission statement with the following statement. Chris seconded. Approved unanimously. The mission of Grace Balloch Memorial Library is to strengthen our community by inspiring lifelong learning. Strategic Plan – Several edits were discussed to the presented document. Chris moved to approve the plan with these edits. Ron seconded. Approved unanimously. Technology Plan – Several edits were discussed to the presented document. Kelly moved to approve the plan with these edits. Chris seconded. Approved unanimously. The meeting was adjourned at 5:00 p.m. Next meeting: January 9, 2020 at 3:30 p.m.