Library Board of Trustees

Library Board of Trustees Meeting Thursday, July 8, 2021, at 3:30 p.m. Library Meeting Room Minutes Roll Call – Kelly Kirk, Chris Davis, Larry Klarenbeek, Sheleen Bauer, Julie Gardner, Fred Romkema, Amber Wilde Consent Agenda Approval of May minutes – Chris moved, Larry seconded, approved unanimously. Financial report and bills – Larry moved, Julie seconded, approved unanimously. Check #4021 Elm USA $114.95 disc cleaning supplies #4022 People $118.26 subscription renewal #4023 Deadwood Library $40.00 lost ILL movies, billed to patron Discussion Items Director’s Report - State Level: We received $20,000 in federal grants through the State Library to cover the cost of 6 new computers, 9 new computer desks, a new scanner, computer management software, 2 new children’s computers, 2 new child-sized desk, and about $2,600 in leftover funds to put toward our digital collection. We will start purchasing these things and hope to have them all in place by the end of September. Once everything is purchased, we will be able to request the reimbursement money. Black Hills Library Consortium: Nothing to report. Local Projects: At the County Library meeting, the boards voted to request a 3 percent increase from the county. The discussion of library funding at the County is tentatively set for July 27 at 11 a.m. Summer Reading is in full swing. We are expecting larger than normal numbers of adults participating, and our youth participants seem to be in line with normal, although it is hard to say at this point. We had more than 100 people attend one of our outdoor story times, and our library attendance in general has seemed to be close to normal numbers. Staffing: City Administrator Mike Harmon will leave the City on July 15 with Ashley McDonald (current City Attorney) filling in as interim while a search is done. Training: The City is holding a Safety Standdown Day on Nov. 17 and has requested that all departments close and send everyone to this day-long safety training. The board will need to decide at the September meeting how we want to handle this in the library. Circulation Statistics: May 2021 Total Total Loans Renewals -------- -------- 5,138 1,450 June 2021 Total Total Loans Renewals -------- -------- 6,857 1,597 Strategic Plan Update - The technology survey is ready to go in both online and paper format but will be put out in August following summer reading to make sure it gets the necessary attention. We are always seeking new opportunities for partnerships and outreach and are currently working with the Mathews Opera House and Fish Hatchery. Technology Plan Update – Amber has been asked to be on the State Library database evaluation committee which will help facilitate our goal of evaluating databases. Staff will also be checking links on the website during July to make sure these are updated. Items from the Board – Nothing to report Action Items Non-Resident Card Policy – Due to the increase in people using mailbox services in the area to establish residency but not actually working, living, or owning property in the area, current policies need to be reviewed in order to ensure we are in compliance with our contracts and providing the best possible services to our taxpayers. This subject was tabled pending advice from legal counsel. The meeting was adjourned at 4:15 p.m. Next meeting: September 9, 2021, at 3:30 p.m.