Parks, Recreation & Forestry Advisory Board

CITY OF SPEARFISH 625 Fifth Street, Spearfish S.D. 57783 Telephone: (605) 642-1333 Parks, Recreation, & Forestry Advisory Board – Minutes Thursday, May 18, 2017 I City Hall – Council Chambers I 7:00 am Meeting called to order: McCart 7:06am APPROVAL OF AGENDA: motion by Kelly 2nd Donat, motion passed APPROVAL OF MINUTES: motion by Kelly with amendment to Old Business/Parks & Forestry/b./ 1st line zeroscaping, 2nd Cline, motion passed Attendance: McCart, Cline, Donat, Clark, Kelly, Jacobs, Ehnes, (staff) Mader, Rauterkus, and Sieber ITEMS FROM VISITORS (Policy Note: Visitors are limited to 5 minutes of presentation followed by questions) a. Mountain Bike Club presentation- Geoff Gloceri & Kevin Jasper presented on their goals: 1.maps and signage for all trails to help visitors navigate, 2.Ensure trails are safe and sustainable for all user groups-improve hiking trail to summit-reroute problematic and/or dangerous areas, 3.Rehab old trail tread and close non-system trails, 4.Set up hiking only access to hiking trails with walkovers. OLD BUSINESS Board Items a. Schedule Pathway Workshop: Mader sent email out to the board members prior to meeting. Need to set up a date for workshop, (see notes from Donat) for pathway development and Mader’s email with the suggested pathways. Mader will request board members email him on suggested date and time for workshop to create the priority list to present to council. Park & Forestry Rec & Aquatic Center a. Rec Grant- Need to have a quorum to vote for the grant dates, Brett will submit motion via email vote for all to participate. NEW BUSINESS Board Items a. Capital funds distribution: Mader 2018 budget, Jackson street project and funding via bonding option. Looking at money that was set aside for Parks & Rec and where these funds will be spent. Reprioritizing the funding Sandstone project (primitive trail instead) and move the funds to Parks equipment which is a critical need for updates. Readdress the Rec Center funds and priority of need in the facility. Kelly suggested priority list ready in case finances come available. b. Second Penny priority list, ideas, etc. for budget Mader addressed wants vs needs Park & Forestry a. Campground check in policy: Ehnes reports the changes of the campground in the last 3 years. Trend in campground usage is customers staying for week rather than a weekend destination. Need to accommodate to the new usage of the campground. Ehnes asked the board for further discussion of early check in fees and the need for sites to be maintained prior to 2pm check in. Check in early fee of $15, recommended to get rid of this fee and would need to go to council. This will be an email vote for recommendation. Next Meeting – June 15, 2017 7:00 am Council Chambers  CITY OF SPEARFISH 625 Fifth Street, Spearfish S.D. 57783 Telephone: (605) 642-1333 Rec & Aquatic Center a. Elimination the non-resident fee (or resident discount): Rauterkus presented on the elimination of the non-resident fee and Mader voiced his disapproval of the current rates. Recommendation to create one rate for all fees and using the local rate with a timeline of starting on January 1, 2018. We will market the change to promote the nonresidents for the support. CONSENT AGENDA / FYI ITEMS  5K running series Final Race May 20th (Jingle Bell Run)  Water Park opening Day May 27th at noon  Summer Rec programs start June 5th & Swimming Lessons start June 12th  Senior Games June 9 & 10th  Movies in the Park June 15, July 20, Aug 17  After hours Pool Party (Flick n Float) June 28, July 7 &26, Aug. 18  Intro to Fly Fishing free to the community with registration June 15th  National Get out Doors day- Learn archery June 6th Free with registration  Save the Date! Employee Appreciation Event Friday, January 12, 2018 6pm at Spearfish Pavilion Motion to adjourn meeting at 8:13am Cline 2nd Donat, motion passed. Next Meeting – June 15, 2017 7:00 am Council Chambers